Professional Development 2010-2011  Replacement Plan 1.0 Professional Development 2010-2011

Replacement Plan Wiki A checklist & wiki are available to help guide you through new features Can email to the conference Schools can customize the checklist http://replacementplan.hcpss.wikispaces.net/teacherlaptop

What is Included in RP1.0? Network Upgrade (prior to Day 1) Teacher Laptops MacBook running Mac OS10.6 & Windows 7 Desktop Computer Lab 30 iMacs running Mac OS 10.6 2 -Netbook Mobile Labs 60 Dell Netbooks running Windows 7 Network Server Went from in-house individual server to HCPSS common server Legacy Computers All eMacs (and others) left in the school building running Mac O10.4.11 or earlier Microsoft 2008/2007 Upgrade Re-naming of Instructional Printers (on the nework) Wireless Upgrade (within a few months)

 Overview

Acceptable Use of Technology Signed user agreement form “Acceptable Use of Computer Technology (AUP)” - Policy 8080 http://www.hcpss.org/aboutus/policies/ Policy 9050 -Student Records and Confidentiality Policy 3040 - 3040 - Technology Security

General Laptop Information Teachers have administrative rights Teachers can load approved and licensed software applications Software Approval Process (SAP): http://doc.hcpss.org:8080/docushare/dsweb/View/Collection-20838

General Care Store in appropriate location Avoid touching the screen Avoid heat/cold Keep the laptop in a secure location Avoid touching the screen Avoid completely draining the battery – if the battery is completely drained on the Windows side you will get a black error screen when you power up - select “start windows normally” Wipe screen and keys with a soft anti-static cloth No magnets near laptop Note: please do not use the Magic Eraser because it can mar the finish on the laptop. Appropriate locations - be sure to point out that it should not stay in a car overnight or prolong exposure to heat or cold All laptops have spill sensors

Backing Up Files In the event of malfunction, laptops will be re-imaged You are responsible for backing up instructional files on a regular basis Two methods: 1) REQUIRED: Save to server 2) OPTIONAL: Save to external source Burn to CD/DVD Copy to an external hard drive USB device (not as your primary back-up)

Wireless Protocol All new laptops are equipped with wireless cards, however your primary method of accessing the network is through Ethernet Wireless networks must be approved by the Technology Officer Wireless access is available through approved wireless networks within your building, or home wireless networks IT IS BEST TO TURN OFF THE WIRELESS WHEN YOU ARE PLUGGED IN WITH AN ETHERNET CORD

Available Software Windows 7 Microsoft Office 2007 Word Excel PowerPoint Kidspiration 3 & Inspiration 9 Picasa 3 Movie Maker iTunes 10 Audacity 1.2 Photostory 3 Google Earth 5 OS 10.6 Microsoft Office 2008 Word Excel PowerPoint Kidspiration 3 & Inspiration 9 iLife ‘09 iPhoto iMovie iTunes GarageBand Photo Booth Google Earth 5 For schools using fox pro report card system - they will have access to their report card system Marks - need to confirm eClass - need to confirm (need registration code for individual code) Note: This is not the comprehensive list of software available on your computer, it provides the commonly used software

Legacy Computers Use the Network account information to log in Connect to the Internet Have the same software that they had before the replacement plan (WILL NOT have new Office) Can print Use the Network account information to log in Green light indicate connection to the server on the login screen

Legacy Computers Connected to the Server Does not connect to the server These computers offer a generic login for students, teachers, and guests Users should NOT save files on a public computer- save files on a removable device Anything saved to the computer can be accessed by anyone else using the computer Ignore the red light on the login screen Works with 10.4.11 or higher Use the Network account information to log in Users can access files to the server Green light indicate connection to the server on the login screen

 New Teacher MacBook

Getting Started Remove plastic and plastic ties from AC adaptor Add AC extension cord to AC adaptor Plug Ethernet cord into Ethernet jack on computer and in wall

Right and Left Side View

From left to right: MagSafe power, Ethernet, VGAdapter, 2 USB ports, headphones/microphone, and lock 

Trackpad Different from “old trackpad”- missing the mouse button

System Preferences -> Trackpad Two Fingers – Scroll when scrubber bar is visible Ctrl + Two Fingers Up – Screen Zoom – (Zoom in) Ctrl + Two Fingers Down – Screen Zoom – (Zoom out) Four Fingers Down – View All Windows Four Fingers Up – View Desktop Four Fingers Swipe Left or Right – Application Jump

System Preferences -> Trackpad Can enable the secondary click (act as a right-click for PC) Two-finger click is also same as Ctrl-click or right-click

Windows 7 Trackpad on MacBook There is no mouse bar or mouse button; the mouse button to click is built into the trackpad This trackpad does not have a not a tap to click option - you must push to click To highlight you must push to click and drag over the selection A two finger click (index + middle) act as a right click In MS Office a three finger click acts as a right click Use two fingers on the trackpad to scroll Different from “old trackpad”- missing the mouse button

iSight Camera LED light indicates when cam is on- NOT a MIC

Microphone

Bootcamp: Mac or Windows? These new laptops will allow you to boot up in either the Mac or Windows operating system (OS) Default for Elementary/Middle School: Mac 10.6 Default for High School: Windows 7 To switch to the other OS, hold down the Option key while starting your computer- click the arrow under the OS Click on the Arrow below the disk image

Accessing the Server/Networ k

Changes to Teacher Login All staff and student accounts will use their Network Account The Network Account has been referred to as your remote ASPEN at home login High schools and administrators are currently using the Network Account This is the first step in a move toward a single sign-on.

Network Account HCPSS is moving toward an Active Directory system meaning that one username and password can log the user into many different systems. Wikispaces hcpss.wikispaces.net DEStreaming www.destreaming.com Inroads Your Network Account username and password will give you access to: Your assigned teacher laptop (Mac OS) Your assigned teacher laptop (Windows OS) Lab & building computers on the network Remote Access (https://ra.hcpss.org) (to use Aspen from home) Aspen https://aspen.hcpss/org Document Repository First Class /CLC Intranet Over time additional functions will be added to AD. Today everything listed above requires individual login credentials. You must be at school and on the network to change your passwords.

Change Password – Preferred Method (Mac) You can change your password by going to the system preferences - Accounts After changing your pw: Logout and login with new password while connected to the network (Ethernet cable plugged into the wall jack) so you can login from home If you have Windows installed: Username and password are the same for each OS You need to logout and login with new password while connected to the network Note: Your login Remote/Home Aspen password is the same as your Mac and Windows login password. Changing the password for one will change it for all of these. Aspen from school is separate from this.

Password Change – Alternative You will need to change your password by going to the following website: https://changepw.hcpss.org After changing your pw: Logout and login with new password while connected to the network (Ethernet cable plugged into the wall jack) so you can login from home If you have Windows installed: Username and password are the same for each OS You need to logout and login with new password while connected to the network

Home Directory Folder Desktop items and items in the Home Directory are only available on the local machine. In order to access files from other computers when logged on to the network, those files must be dragged to a Network folder (Network Home, Campus, Hand In/Out). House = Local

Network Home Folder All teachers have a folder on the server called “network home” and is represented by their login name. This server has 5GB of space and can only be accessed at school. All students have a folder on the server called “network home” and is represented by their login name. This server has 1GB of space and can only be accessed at school.

Campus Folder The CAMPUS folder is shared server space that can be accessed by any teacher on the instructional network.

Hand-In /Hand-Out Folders Hand In folder can be viewed by icon by everyone – but only the individual students can open up the document and edit. If documents must be completed within a deadline – teachers should drag files out of the hand in folder and put into another folder on their machine. Hand in and Hand out does not count against your server quota. Hand out folder is completely open – Any teacher can create folders – strong recommendation to keep consistency for folder names. Process of transfer of old server data will happen on Day 1 and Day 2

KB < MB < GB < TB Server Information Student data Teacher data Students are allocated 1 GB of server space. Teachers are allocated 5 GB of server space. KB < MB < GB < TB

Manually Accessing the Server Folders Itinerant teachers still need to mount the server manually when they are not at their home school. The server address will be different at each school site. Go > Connect to Server > Add specific school server address. This address can be communicated from server admin. The address is also listed in the sidebar/shared area when connected to the server. Itinerant teachers would want to write down the server addresses they will need. Here are examples of school server addresses for teachers and for students

Changes to Student Login High School: Login remains the same Middle School: Login remains the same (except for a few duplicates in names from each school) Elementary School: Login will be similar to the current login.  The new login will add 2 letters to make all ES student logins unique across the school system i.e. bw12s001 (bw=Bryant Woods) CHECK: schools will receive list of student accounts

Login Protocols Teacher login- any teacher laptop Use the Network Account jwray Teacher login- student computer HCPSS\User’s Network Account HCPSS\jwray Student login- any teacher laptop INST\Student login (must be connected to server) ES: INST\bw12s001 MS: INST\12jdoe HS: INST\000000000 Student login- any student computer Use the student login ES: bw13s001 MS: 12jdoe HS: 000000000 Every staff member has a Network account (this includes substitutes) Teacher login help- contact x7004 Student login help- contact x1553

Introduction to Mac OS 10.6

Specs and Peripherals OS 10.6 (Snow Leopard) MacBook Laptop 250 GB hard drive 4 G of memory Processor 2.26 Ghz Intel Core Duo Superdrive - CD/DVD reader and burner Built in iSight Camera, Microphone, Speakers Power Adapter and Power Extender VGA Adapter iMac Desktop 160 GB hard drive 4 G of memory Processor 2.26 Ghz Intel Core Duo SuperDrive – CD/DVD reader and burner Built in iSight Camera, Microphone, Speakers 80GB Mac HD 100GB Windows HD

OS 10.6: Printing Teach how to add a printer – note the default printer (the last one set up is the default printer)

New example IP: ELMMDIAPRHP001 OS 10.6: Printing Printers can be set up by IP using the name of the printer Printer list can be obtained from the library media specialist Varies by school; input of on site trainer is needed here. New example IP: ELMMDIAPRHP001

Media Lab CMMGPLBPRHP001 6th Grade CMMRM10PRHP001

OS 10.6: Finder & Sidebar Sidebar Macintosh HD is no longer on the desktop – must use finder window. Discuss sidebar (minus shared). Demo the finder views. Sidebar

OS 10.6: Files/Folder Management Discuss files and folder mgmt. Clutter on the desktop slows processor. Organize files into above categories. The servers with the eject icons are the ones you are connect to on the computer

OS 10.6: Files/Folder Management Discuss files and folder mgmt. Clutter on the desktop slows processor. Organize files into above categories. The servers with the eject icons are the ones you are connect to on the computer Empty the Trash regularly to improve the speed and efficiency of your machine. Click and hold on the Trash Icon and Empty Trash

OS 10.6: System Preferences

OS 10.6: System Preferences- Displays Show displays in menu

OS 10.6: System Preferences- Displays Show mirroring

OS 10.6: System Preferences- Displays Show mirroring

Teachers may add any application and delete the applications added. OS 10.6: Dock Teacher Dock Network Campus The docks have been “locked” to prevent deletion of the server folders. Teachers may add any application and delete the applications added. All docs will have a default setting and those app icons cannot be removed. Teachers can add additional applications and are only able to delete the applications that they have personally added. Point out Spotlight indicating Open Application feature and demo menu for how to Quit from Dock icon. Student Dock Hand In & Hand Out

OS 10.6: Wireless Airport ON vs OFF > leave off when using Ethernet Demo entering a password if possible. If you click on a locked wireless access point, you are asked to enter a password

OS 10.6: System Preferences- Spotlight Spotlight to find things; preferences can be set to narrow search results.

OS 10.6: System Preferences- Energy Saver Adjusting screen brightness also saves energy Use Function Keys F1, F2 Energy & Battery Life can be saved in energy saver and in screen brightness.

OS 10.6: Screen Shot Command + Shift + 3 (full screen capture) Command + Shift + 4 -> drag cross hairs to select area to capture Command + Shift + 4 -> Space Bar (active window)

Preview You can view any file except folders by clicking once on the icon and then press the space bar

OS 10.6: Force Quit Three ways: Command + Option + Esc Apple menu Hold down app not responding on dock. To force quit an application, choose Force Quit from the Apple menu (or press Command-Option-Esc), then choose the unresponsive application in the Force Quit window, and click Force Quit

OS 10.6: Shut Down/Restart Apple Menu  Wait for screen to turn black before shutting down Closing the lid will put laptop into Sleep mode TEST the effect of disconnect from server without logout It is best practice to Log Out when moving around your building and if leaving the building.

Updates to Microsoft Office http://replacementplan.hcpss.wikispaces.net/teacherlaptop

Working with New MS Office Files The new version of Office comes with new file extensions (e.g., .docx) The “x” is for XML- a file format allows users to share Office files across platforms- a Word document created on a Mac has no problem being edited in Word on a PC The new Office application file extensions: Word: .docx PowerPoint: .pptx Excel: .xlsx

MS Office Conversion File -> Save As…

MS Office Conversion Change the default (Preferences)

Standard Toolbar- Ribbon (Mac) QUESTION- will the mobile labs be “locked down” or be able to be accessed by other laptops? Office 2008 now has a clean Standard Toolbar that not only please the eye, but also reduces clutter; these improvements make it much easier to use. Toolbars still exist within Office 2008, but they are task-specific and are only available when they are needed. When the task has been completed, they are put away to help maintain a clean workspace. Navigation Pane Toolbox Elements Gallery

Standard Toolbar Select View>Toolbars - and choose the toolbars to add

Toolbox/Palettes There are two ways to open the Toolbox/ Palette 1) View -> Formatting Palette 2) Click on the Toolbox icon on the toolbar In the New Formatting Palette you can manage: Citations, Scrapbook, Reference tools, Compatibility report, and Projects

Elements Gallery Select the Gallery button on the Toolbar New in 2008 the Elements Gallery offers tabs to enhance presentations

Navigation Pane The Navigation Pane in Word is a new way to view a document that is very similar to the Slide Preview Pane in PowerPoint. A page-by-page thumbnail preview of a document is provided in a sidebar.