Microsoft Excel 101

Microsoft Excel: The Basics Unit Microsoft Excel: The Basics Key Terms Active Cell Cells Column File Tab Formula Box Name Box Microsoft Office Button Quick Access Tool bar Ribbon Row Sheet Tab Split Screen Status Bar Title Bar View Buttons Workbook Worksheet Zoom Controls Spreadsheets OBJECTIVES: Identify and label the parts of an Excel Workbook Use spreadsheets (Excel) to input, compare, and evaluate date using formulas, functions, sorts, filters, and charts. Spreadsheets

Microsoft Excel: The Basics Part I Identify the parts of the Excel window Move between cells in a worksheet Part II Create and save a new worksheet Enter data into cells Edit and delete data Part III Format cells Define and use ranges Insert and delete columns and rows Change column width Part IV Add a title to a worksheet Change row height Print a worksheet Objectives: Spreadsheets

Microsoft Excel: The Basics – Part II File Tab A section of the on the Office Ribbon that gives you access to file functions. Formula Bar Displays the contents of the active cell. Gridlines Lines on the worksheet that separate the columns and rows. Quick Access Tool Bar A customizable toolbar that provides a set of frequently used commands independent of the tab this is open Tips for Creating an Effective Spreadsheet Be organized. A well-organized worksheet has a label for every column. Format your worksheet. Make sure you format the data type for each cell or range of cells appropriately. Use font formatting features and cell formatting features to make your data easy to read. If you plan to use a hard copy of the worksheet, set the print area and orientation for manageability and readability. You may also choose to print gridlines to aid with ease of reading. Spreadsheets

Microsoft Excel: The Basics – Part II Create a Worksheet The first row or column in a worksheet should have labels or headers to identify the content. Some tasks you can perform with data in a worksheet are: Enter - key data in a cell Replace - key over old data in a cell Edit - use the formula bar to change data in a cell Copy - copy data from one cell to another

Microsoft Excel: The Basics – Part II Get to Know Microsoft Excel Create a Worksheet – Enter Data Enter the label Half Marathon Training Record in cell A1. Press [ ] to enter the label and move to cell A2. Enter the label data in cells A2 (ID NO), B2 (Last), C2 (First), D2 (Grade), E2 (Teacher), F2 (09/27/2017, G2 (09/28/2017). Exercise #1

Microsoft Excel: The Basics – Part II Quick Access Toolbar Microsoft Excel: The Basics – Part II Save a Worksheet Excel workbooks are named Book1, Book2, and so forth until you save them with a descriptive filename. When you use the Save command you can save a new file or overwrite an exiting file. When you click the Save button to save a new file, the Save As dialog box opens. Naming a file in the Save As dialog box creates an Excel 2013 Worksheet file with an .xlsx extension. You can save Excel files with different names, in different locations, and in different file formats using the settings in the Save As dialog box. If is necessary to save a worksheet for use in a previous version of Excel, use the Save As type list.

Microsoft Excel: The Basics – Part II Get to Know Microsoft Excel Save a Worksheet Click the Save button on the Quick Access Toolbar. The Save As dialog box appears. Open the folder where you save your Data Files. (Click the My Documents folder) Enter your FirstnameLastname as your filename. Click the Save button. Exercise #2

Microsoft Excel: The Basics – Part II Open a Worksheet Click the Start button. The Recent dialog box appears. Find your file name and click to open. Exercise # 3

Microsoft Excel: The Basics – Part II Edit and Delete Data Select the cells you'd like to delete, then press the Delete key. (Notice that deleting cells this way removes the data but not the formatting.) To remove the formatting, use "Clear All" in the Clear Menu on the home ribbon. Another easy way to remove data in a worksheet is to highlight the columns or rows, then press the Delete key.

You are now able to: Create and save a new worksheet Enter data into cells Edit and delete data