Survey expenses and budget allocation Ed Rege ILRI 26 February 2003

Survey activities 1.Preliminary meetings 2.Setting up general administrative organization 3.Planning and preparation of survey design 4.Pre-surveys - listing of households in villages to be sampled 5.Preparation of survey materials 6.Pilot surveys - pre-testing of questionnaires 1.Training 2.Main survey 1.Database management, data coding, data entry and verification 2.Data analysis and report writing 3.Report back meeting 1.Preliminary meetings 2.Setting up general administrative organization 3.Planning and preparation of survey design 4.Pre-surveys - listing of households in villages to be sampled 5.Preparation of survey materials 6.Pilot surveys - pre-testing of questionnaires 1.Training 2.Main survey 1.Database management, data coding, data entry and verification 2.Data analysis and report writing 3.Report back meeting Planning Execution Data processing

Budget preparation How many people will be involved to execute the survey? How many farmers will be interviewed? How many sites will be selected and where? What are the distances from and to the sites? How long will the survey take? What means of transport will be used? Etc.

OADB/ILRI survey expenses Printing of questionnaires and other material Travel of supervisors, and enumerators to training Training Per Diem of supervisors and enumerators Fuel and oil for fieldwork Spare-parts for fieldwork Survey transport OADB/ILRI – team expenses are excluded

Preparation for training

Training

Actual survey

Allowances for supervisors and enumerators

Allowances Training Travel expenses Fuel+oil Spare-parts Survey transport Printing questionnaires Total field work expenses

Conclusions Planning of the expenses associated with the different activities of the survey is very important Allowances for supervisors and enumerators is a major expense Budgeting for field work activities especially require much attention