Bundesministerium des Innern A General Review Staff Development and Training for Managers in the German Federal Administration A General Review By Joachim Vollmuth V 1.0 - 9/29/2003 STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATIONMuster Präsentation Titel der Präsentation

Instruments of Staff Development Introduction of New Staff Staff development planning Personnel Dialogue Performance Evaluation Transparent Selection of Leaders Training Programmes STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Transparent Selection of Leaders Increased periods to prove leadership capacity in the Federal Career Regulation Advertising posts for promotion Assessment procedure for the promotion in higher career categories; probationary appointment. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Personnel Dialogue Diagnosis of the employee’s performance Analysis of measures for development and promotion of the employee Agreement on objectives STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Performance Evaluation Evaluation of past performance Evaluation of personnel potential, future competencies and suitable uses. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Evaluation criteria for performance evaluation Backward performance evaluation: Work results: quality and usability, quantity of work and meeting deadlines, ratio of “inputs" with regard to output; Professional knowledge: up-to-date and soundness; Working method: initiative, representation of working area, service-orientation; Social competence: readiness to accept responsibility, reliability, behaviour in conflict situations. Evaluation of competence and future uses: Capability to comprehend and to make sound judgements Decision-making capability and capability to assert oneself Conceptual work Ability to express orally and in writing Capacity for leadership tasks Ability to put up with stress Organisational skills, etc. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Introduction of New Staff Sector-specific introduction / Seminars “Tasks and functioning of federal ministries and agencies” (Orientation phase). Training programmes “Framework of administrative tasks” / “Economics”, “Public law” / “Budget” / “Management skills” (Interdisciplinary co-operation). Seminars “Training and team work”, “Leadership and co-operation” (Promotion of “key qualifications”). STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Staff development planning Promote generalists Support flexibility Promote leadership experience STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Training Programmes Improve the effectiveness of the work Qualify for higher posts Provide systematic qualification programmes Build up on competency frameworks (“key qualifications”) STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Programme of the Federal Academy for Public Administration Leadership training and training of future managers; Important cross-cutting functions: personnel, organisation, budget, IT, reporting; Law making; International activities, foreign languages; Competency in European matters. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Leadership Training at the Federal Level: Four Phase System 1. Phase: Competency training for future managers Seminars in communication (negotiations, rhetoric), Co-operation, Teamwork 2. Phase: Qualification for leadership tasks 4-week courses to train future leaders: Knowledge and capabilities for management / Leadership drawing on psychology, organisational theory and social sciences / Analysis of own work and leadership behaviour / Computer based simulation of administrative decisions / Follow-up seminars. 3. Phase: Development of advanced leadership skills 3-week internship in the private sector / Training to enhance European competence and international co-operation / Follow-up seminars. 4. Phase: Special knowledge, exchange of experience Forums of directors and presidents / Individual coaching for top and senior positions / Media training STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

Leadership Training by the Leadership Academy Baden-Württemberg 15 month course for up to ten participants; organisation: 3 months basic course work / 3 months internship in a private enterprise or in a public agency abroad / 4 month intensive studies. The participants are granted special leave and are seconded to the Leadership Academy. Condition to enter: evaluations above-average, time spent in public service: 3-5 years on two posts. The participants are deemed to be future managers, the average age being 36 years. Selection of participants: Proposals by superiors or personal application. Selection through assessment centres, evaluation by senior civil servants. No legal guarantee for promotion after the leadership training. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION