SFU Open Access Policy Endorsed by Senate January 9, 2017 -Last talk was on June 2016 about complying with tri-council agency funding -This talk is an extension of that, with some overlap, on SFU Open Access Policy -We have a digital scholarship librarian (and other librarians) who are working on this -I can answer questions, or I can forward them to her. But, I’ll save the Q & A for Jessica’s talk on Research Data Management, so she has enough time to present -

Context What is Open Access? Why have an Open Access Policy? OA Gold OA Green Why have an Open Access Policy? Natural next step of Open Access initiatives SFU’s Engagement Goals Visibility of SFU Research Changing landscape of funder requirements What is OA? Why OA Policy: SFU has supported OA activities for many years through its OA fund, Institutional repository, Summit, awareness and education efforts around author rights, copyright, publishing venues – OA Policy is a natural/logical next step Moral Imperative - Canada’s most engaged research university invites us to find ways of sharing the research output and creative work of the University with the wider community. Accessibility to those beyond the academy - The University is therefore committed to making accessible and preserving the products of research with the broadest possible community, including other scholars, practitioners, policy makers, and the public at large. Impact / Visibility for Researchers - Depositing these articles - showcasing this work to the world, increasing its impact, creating a collective archive of SFU’s research output, and making more visible the products of our work.

Policy As university authors at Simon Fraser University, we commit to share the products of our work with the broadest possible audience. To do so, we agree to archive and disseminate the scholarly articles we author by depositing these with the University. -Language taken directly from the policy -Open Access Policy on library website, with FAQs: http://www.lib.sfu.ca/help/publish/scholarly-publishing/open-access-policy

To whom does the OA Policy apply? The policy applies to a group collectively referred to as “university authors” which includes: faculty members, students, post-doctoral fellows *We respectfully acknowledge that many members of SFU staff also author academic papers.  These are also welcome for deposit.   For the purpose of the Open Access Policy at SFU, university authors include current faculty members, postdoctoral fellows, and students.

What type of research products does the OA Policy apply to? While all products of research are welcome, only scholarly articles fall within the policy.  The policy applies to articles authored or co-authored while a university author and published after the adoption of the policy. Finalized text - post-peer reviewed copy of text (aka post print, version of record, etc.) While all products of research are welcome, only scholarly articles fall within the Policy.  Mention that the policy excludes: books/ book chapters, conference proceedings, policy documents, etc Although this policy does not cover any articles published before the adoption of this policy, any articles for which the author entered into an incompatible licensing or assignment agreement before the adoption of this policy, or any articles published after we leave the university Finalized text describes any copy of the accepted version of an article after peer-review, that includes the final version of the author’s text, with revisions having been made. Also referred to as: Post-print, Version of Record, Author Accepted Manuscript, Post Peer Reviewed Manuscript)

What do I have to do to support and comply with the OA Policy? Deposit a copy of all scholarly articles in SFU’s Institutional Repository, Summit no later than the date of publication.  In some cases this may require you retain your copyright Liaison Librarian or Copyright Officer can assist Publisher embargos can be managed in Summit You can complete a brief online form outlining a few details about your submission, attach the document and the Library will deposit it in Summit on your behalf. When submitting an article to Summit, SFU’s Institutional Repository, University authors may stipulate an embargo period in cases where a publisher requires a delay before posting.

How do I get a copy of the finalized text of my article? You can request a clean copy of the finalized text of an article from the publisher following all revisions. If you would like help obtaining a clean copy, please contact oa-policy@sfu.ca  Author rights questions: copy@sfu.ca

If I cannot deposit the article for some reason, can I opt out of the OA policy? The OA Policy recognizes that university authors maintain full control of their intellectual property, and in some cases may not be able to share their work in an open access repository. Individual university authors may obtain a waiver in these cases by completing the Open Access Policy waiver form. SFU will grant a waiver of the Policy for any given article to any university author who requests and provides a rationale. Some reasons why a university author might opt out are: Publisher restrictions on posting articles to institutional or subject repositories and does not accept an author addendum Retractions following publication If you are unsure of the rights you retain as an author, contact the University Copyright Officer (copy@sfu.ca) The opt-out waiver only applies to SFU’s Open Access Policy.  Other funder or publisher requirements will still apply. 

Resources Librarians are available to speak at department meetings or consult with researchers individually If you have feedback or questions about the draft policy please contact oa-policy@sfu.ca http://www.lib.sfu.ca/oap There will also be opportunities to meet with Committee members and librarians individually or as part of larger departmental, faculty, or association meetings.  If you have feedback or questions about the draft policy, or would like to arrange a meeting, please contact oa-policy@sfu.ca.