"Increasing access to archival knowledge through archival cooperation and partnerships: A proposal for enhancing networking and linkage capabilities among academic archives in developing countries By Fe Angela M. Verzosa

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 2 ICA-SUV collaborate have partnering schemes network to bridge the digital divide…

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 3 Success … last 10 yrs. and future members exploit collaboration and networking opportunities ICA-SUV

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 4 Early Attempts at Collaboration International cooperation difficult to achieve because of geographical distance in Southeast Asia, what has been done conferences seminar-workshops publication of journals

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 5 Cooperative regional projects- Conference on Research Materials 1969 – Puntjak, Indonesia CONSAL Singapore SARBICA Manila Regional Microfilm Clearing house SEA Microfilm Newsletter, Dec

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 6 Cooperative regional projects- Masterlist of SEA Microforms (MSEAM) published 1978 updated ,000 entries from 44 institutions Indonesia Malaysia Philippines Singapore Thailand SEACAP approved digitization funded by Japan foundation accessible at

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 7 …in the Philippines Research Mgt. & Archives Office (RMAO) Consejo Superior De Investigaciones Cientificas (CSIC) catalogs of centuries old documents during Spanish colonial period

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 8 Consortia in the Philippines shaped by needs and interests informal and voluntary borne from institutional linkages established for inter-lending government sponsored (2) spearheaded by professional organizations

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 9 NCA - Natl Committee on Archives provide technical assistance to institutions conduct training for potential archives create a database of the Philippines archival resources

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 10 Barriers to Cooperation geography lack of funding and commitment episodic communication among cooperating partners proper level of benefit flexible, adaptive consortial arrangements copyright issues reluctance of major repositories to participate

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 11 Barriers to Cooperation others: rivalry and competition mistrust and jealousy politics and personalities different institutional priorities indifferent institutional administrators unequal development and parochialism skepticism fear of loss reluctance to take risks pervasive lack of tradition of cooperation

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 12 Proposals for new avenues at Collaboration seek new avenues better alternatives INTERNET free or low cost expense becomes minimal

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 13 Internet: effective means of networking value and focus is full text rather than catalog of bibliographic information there is a more urgent need for content on the Internet carefully explore content as the focus of cooperative projects

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 14 INTERNET as a cooperative medium - large volumes of paper do not have to be transported lost electronic materials in transit are simply re- transmitted offers immediacy, conservation, and retrievability

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 15 Joint publication of electronic journals open avenues for increasing access to archival resources academic information pertaining to Asia and other remote regions will be available on the Web scholars & researchers gain access to information extremely difficult to locate solve complex problems of document delivery service

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 16 Sinupang Lasalyano on-line journal of DLSU Archives on trial indexed searchable by OAI engines open journal system designed by Public Knowledge Project freely distributed support the open access publishing of scholarly resources

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 17 facilitates collaborative action members participating in this project organize the open archives on a discipline-oriented basis decide the party(ies) responsible for launching, managing, and maintaining the system ICA-SUV

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 18 Digital Archives Collaboration establish as many websites and encourage cooperation the more participants involved, the better to achieve efficiency and effectiveness IT enables archival information to be accessed anywhere anytime by anyone

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 19 National Archives - Philippines started digitization project in million ++ historic documents not accessible in the world wide web How many more such digital projects are ongoing but are not accessible in the web?

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 20 National Archives - Japan spearheaded by Japan Center for Asian Historical Records (JACAR) provides image data of official documents of relationship between Japan and its Asian neighbors offers "anyone, anytime, anywhere" access free of charge

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 21 National Archives - Japan Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945 download and print it out easily 6.5 M images scanned 2 M images every year will be added documents were microfilmed/ converted into digital format

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 22 results in a single point of access to digitized archival materials on evacuation and internment of thousands of Japanese Americans during WWII Curatorial and digital collaboration was made possible through California Digital Librarys Online Archive of California a big contribution to academic research. Japanese American Relocation Digital Archive

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 23 Collaboration - attractive alternative for poorer nations better endowed countries extend assistance by providing required funds needed technical expertise and training, technology infrastructure or network mechanism

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 24 Collaboration - SUV can initiate launching of an international network of institutional repositories, matching institutions with common interests, needs, and requirements.

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 25 Solution- require permission to the digital contents focus on works free from copyright Copyright Concerns - one of the most serious barriers

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 26 International Collaboration on archival training & education SEA academic archivists have limited opportunities funded are government archivists and records manager grants are limited to government- to-government arrangements

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 27 State Archives Department - Vietnam sent its staff to Algeria, Indonesia, China, Japan, France & Laos accepted archivists from neighboring countries trained 25 Vietnamese on conservation and restoration in Hanoi held jointly with the Tokyo Conservation and Restoration Center under a Japan Foundation grant

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 28 Internet-based distance education offers an alternative to the more expensive traditional teaching offers the opportunity to develop archival training through distance education

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 29 Academic archivists in the Philippines no formal education in archival studies post-appointment training limited to 2-3 days on basic courses appraisal, arrangement and description conducted by archivists who lack formal education in archival studies

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 30 SUVs on-line training tap a team of archival educators decide what teaching competencies needed for online educators to become effective in handling in-service professional postgraduate distance training in basic archival courses

August 2004Increasing access to archival knowledge - Fe Angela Verzosa 31 ICA-SUV leading the way... leading the way...

Good day to all!