Tennessee Longitudinal Data system (TLDS) Overview

Agenda Overview Governance Data & Matching Web Portal & Dashboards Data Domains What can we do with TLDS? Governance Committee Representation Data Access & Management Policy User Roles & Data Visibility Data & Matching Database Framework Unique Identifier (MPI) Web Portal & Dashboards Web Portal Overview Data Visualization Capabilities November 15, 2018

Architecture & Security Overview Data Model Extract/Transform Audit/Validation Unique Identifier Research Datasets Query/Analysis Dashboards Feedback/Monitor Project Structure Data Sharing Procedures Environment Security Protocol & Controls Identity Mgmt. Performance Architecture & Security Governance Data Warehouse Portal & Reporting November 15, 2018

Data Domains Student Staff Assess-ment Course Work- force School Human Services Student Course Assess-ment Work- force School Staff Child Services Beyond Correc- tions Census Bureau 2011/2012 November 15, 2018

What can we do with TLDS? Make informed decisions based on data Assess Effectiveness of Policies and Programs Identify impact/outcomes of services Example: Unemployment or wage by education attained (i.e. Degree, Program) Example: Determine success of program participants Evaluate College and Career Readiness Curriculum evaluation and reform Example: Graduates require remediation or learning support upon entering college Improve Efficiency of Agency Operations Cross agency information sharing Example: Provide view of information for federal compliance reporting Example: Provide standardized data for use by agency or others November 15, 2018

GOVERNANCE November 15, 2018

Committee Representation   Data Contributors: TN Higher Education Commission Labor & Workforce Development Education Advisors: Human Services Children Services Governor’s Office UT-CBER TN Board of Regents UT-System TN Independent Colleges & Universities P20 TLDS Steering Committee Work Group Committee: IT Data System Experts Data Knowledge Experts Project Management: ESP Solutions Group Steering Committee: Data contributors, potential contributors and project leaders Establish project governance structure and objectives Define access policy, who can see data and define procedures Work Group Committee: Technical and data experts Establish process for data export Define business rules for transformation Resolve data anomalies Validate transformed data November 15, 2018

Data Access & Management Policy Types of Data Sourced Relevant State and Federal Regulations Responsibilities of the Agencies and CBER User Roles for Access Levels of Data Visibility Approvals Required for Access Security Measures to Protect the Data Additional Procedures: Annual Policy Review User Management & Monitoring Researcher Request for Data Amendment to Expand Partner Agencies November 15, 2018

DATA & MATCHING November 15, 2018

imart data management framework Data Imported ‘As-Is’ Transformed to iMart Data Model Assign Unique Identifier Strip Identifiable Data Publish to Reporting Warehouse Create Cubes for Analysis November 15, 2018

Unique Identifier (MPI) Overview Identify individuals across multiple data domains using matching algorithms Mask sensitive data to protect identity of individual Assigns identifiers to uniquely identified individuals Common elements: SSN, Name & Birth Date Not consistently available in all data sources Can assign multiple identifiers Flexible when new elements available for matching November 15, 2018

WEB PORTAL & DASHBOARDS November 15, 2018

Web portal Overview Secured Portal Research Request Dashboards Online Training Collaboration Tools Data Analysis & Export Research Request Applicant Registration View Data Domains Request Data Provide Data/Access November 15, 2018

Data Visualization capabilities Data Domains Linked (K12, Post-Secondary, Staff, Workforce) FERPA Compliant Integrated and Sophisticated Design Deep-dive, Drill-through Exploration of Metrics Comparison and Trend Analysis November 15, 2018