Event Request from Employer/Company* To reserve the space for Employer, College must be willing to co-sponsor & have a staff presence at event Indemnification Agreement and insurance required Alert Risk Management of riskier activities for approval Alert Employer of give-away item restrictions & to follow policies (caterer & tent list etc.) Will College Co-Sponsor Event? Yes Normal Info session, etc.?*** No Determine Lead Sponsor Option 2 Employer is Sponsor Yes No Yes No Yes Is event indoors? Do not arrange event Policy AD02 applies and request must be made by Employer to Strategic Communications. Only open to PSU students College can reserve space No Indemnification Agreement required No need for PSU funding No need to attend Alert Employer of give-away item restrictions & to follow policies (caterer list etc.) Option 1 College is Sponsor Yes University sponsored event College does all contracts directly for tents /caterer etc. and pays all expenses Alert Risk Management of riskier activities for approval Yes Only open to PSU students No Indemnification Agreement required No need for PSU funding No need to attend Alert Employer of give-away item restrictions Do not arrange event Policy AD02 applies and request must be made by Employer to Strategic Communications. Event Request from Employer/Company* Is Employer a Partner of College?** START No Will College Co-Sponsor Event? Yes No Yes Do not arrange the event as Policy AD02 applies and request must be made by Employer to Strategic Communications. Do not arrange the event as Policy AD02 applies and request must be made by Employer to Strategic Communications. No Yes Normal Info session, etc.?*** Is event indoors? No Flow Chart for Guidelines for University Park Academic Colleges working with Companies for Recruiting Purposes to Reserve University Space. * Employer/Company can be used interchangeably, but are intended to be non-University organizations requesting University space to do recruitment type activities. ** Partner refers to the Employer participating in the College’s formal Corporate Sponsor Program or similar to restrict this from being any Employer/Company. ***Normal info session includes workshops and interviews but not picnics, conferences, game nights, etc.