Legal Deposit & UK Publishing Andrew Davis Publisher Relations, The British Library

What has self-publishing to do with the British Library…?

The British Library is the national library of the United Kingdom and one of the world’s greatest research libraries. The Library’s collection is one of the largest in the world, holding over 150 million items in all known languages and formats, including books, journals, newspapers, magazines, sound and music recordings, patents, databases, maps, manuscripts, stamps, prints, drawings and much more. It is unique in its breadth, depth and scope. Many items are priceless and irreplaceable.

It is one of the six legal deposit libraries of the United Kingdom and is entitled to receive copies of all publications produced in the United Kingdom and the Republic of Ireland. We build, curate and preserve the UK’s national collection of published, written and digital content 720 linear kilometres 70% in Boston Spa 30% in London

UK Legal Deposit Preserve a published record of UK culture, politics, society, technology … Distributed collecting Established 1662: Bodley’s Library, Royal Library, Cambridge University Library From 1911: 6 Legal Deposit Libraries Printed works published in the UK: Books, Journals, Newspapers, Magazines Sheets of letterpress or music Maps, plans, charts, tables

Agency for the Legal Deposit Libraries (ALDL) UK Legal Deposit Send a single printed copy to… The British Library Legal Deposit Office Boston Spa Wetherby West Yorkshire LS23 7BY If requested to do so, send 5 further copies to… Agency for the Legal Deposit Libraries (ALDL) 161 Causewayside Edinburgh EH9 1PH

Legal Deposit Libraries Act 2003 Responding to “digital black hole” Established principle that Legal Deposit could extend to ‘works published in media other than print’ Addressed copyright restrictions on collecting digital content Excluded sound recordings and film Extended protections of Legal Deposit to non-print works

The Legal Deposit Libraries (Non-Print Works) Regulations 2013 http://www.legislation.gov.uk/ukdsi/2013/9780111533703 Applies to the published work Print is the default option – where it exists Electronic deposit is one copy shared by all Libraries Where electronic is the only published format, delivery is by web harvester or alternative arrangement agreed with publisher

Key purpose of the regulations To ensure a national collection of non-print publications; To enable an efficient system in which material is archived and preserved in the legal deposit libraries; To govern how the deposited copies may be used, balancing the needs of libraries and researchers with the interests of publishers and rights holders; To facilitate long-term preservation, so that the material may continue to be accessed in future; and To ensure long-term viability by requiring both legal deposit libraries and publishers to share the responsibility for archiving without imposing an unreasonable burden on any institution

Publisher Deposit Portal https://publisherdeposit.ldls.org.uk

2.5 Million eJournal articles Success so far 150TB of Archived Web growing at 60TB per year 250K eBooks Digital map viewer: Ordnance Survey & Geoinformation Group Phase 1 is now complete And happily have ingested 250,000 eBooks; 2.5 million eJournal articles and 150 TB of Archived web which is made up of about 10 million web sites and 6 Billion objects 2.5 Million eJournal articles

How do we do that? Deposit with British Library (Boston Spa) NLS Edinburgh British Library Boston Spa Trinity Coll. Dublin And ingest of ejournals, eBooks and Web Archives: We have a four node system The content is sent from the publisher or aggregator to The British Library in Boston Spa Yorkshire NLW Aberystwyth Cambridge Univ. Bodleian Oxford British Library St Pancras

How do we do that? Deposit with British Library (Boston Spa) Content shared and distributed to four nodes: - Boston Spa - St Pancras - Aberystwyth - Edinburgh NLS Edinburgh British Library Boston Spa Trinity Coll. Dublin Once an item has been ingested it is replicated to the other three locations. NLW Aberystwyth Cambridge Univ. Bodleian Oxford British Library St Pancras

How do we do that? Deposit with British Library (Boston Spa) Content shared and distributed to four nodes: - Boston Spa - St Pancras - Aberystwyth - Edinburgh Access at each node, and by secure network for - Cambridge University Library - Bodleian - Trinity College Dublin NLS Edinburgh British Library Boston Spa Trinity Coll. Dublin University LDLs are connected to either BL St Pancras node or BL Boston Spa node so that they can securely access NPLD content hosted on these nodes. Checks are made across the nodes of the stored items – if an item is found to be degraded or corrupted it is replaced with a suitable copy from another node. NLW Aberystwyth Cambridge Univ. Bodleian Oxford British Library St Pancras

We take great care of everything deposited… Well defined security policies open to audit Shared infrastructure is protected against unauthorised access and other security risks Controlled access to each library’s network All IT and security audits are reported to the relevant Governance body Protecting copyright and the commercial interests of the publishers is key to this legislation and we provide secure storage behind a layered security model

What are the restrictions to use of NPLD Single concurrent access per item per Library No digital copies are to be removed from the Library, No digital sharing or screen shots Can only access content on Library terminals Restrictions upon use include: Digital copies are not permitted within the act. Readers can print works in line with fair use or fair dealing but cannot have a digital copy.

Useful contacts… Print book deposit legal-deposit-books@bl.uk publisher.enquiries@legaldeposit.org.uk Electronic book deposit LDO-Electronic@bl.uk Contact details Andrew.Davis@bl.uk 01937 546535