DE Coordinator’s November 2012 Telephone Meeting LeBaron Woodyard, Chancellor’s Office November 16, 2012 12:00 Noon – 1:30 PM

Agenda Update on 2011-12 Annual Distance Education Survey Maintaining a Quality Distance Education Program Webinar CCC Coordinators and Managers Organization Distance Education Student and Faculty Satisfaction Surveys Fund for Instructional Improvement Loan Request for Proposal Release State Authorization Tracking Tools

Update on 2011-12 Annual Distance Education Survey Survey is complete with all colleges reporting One component of bi-annual report to the Board of Governors in 2013 Survey highlights

Survey Highlights New courses that did not exist before and are only delivered by distance education? 82 Colleges indicated there were zero courses in this category 21 Colleges indicated they created 85 courses 11 Colleges did not respond to the question

Survey Highlights Existing courses that were converted from face to face to distance education 19 Colleges did not convert any courses 88 Colleges converted 897 courses to distance education courses

Survey Highlights Does your district have a Board of Trustees approved student authentication policy? 23.4% Say Yes 77.6% Say No

Survey Highlights In 2009-10 did your college offer an AA or AS degree or a Certificate of Achievement program where the student could complete the program 100% through distance education? 55 Colleges indicated that they do This is up 11 colleges from last year

Survey Highlights Has you college developed streamlined educational pathway policies/activities for distance education students? 16 colleges indicated they have (29.1%) This is up from zero from last year 39 colleges indicated they have not 70.9%

Quality Distance Education Program Webinar Webinar date is December 10, 2012 from 9:00 AM – 12:00 Noon Scheduled 3 hour system-wide webinar on operating a quality DE program in the California Community College (CCC) System Must register to receive login information Scheduled 3 hour system-wide webinar on operating a quality distance education program in the California Community College (CCC) System

Quality Distance Education Program Webinar Designed to provide colleges with comprehensive information about regulations, policies, and procedures impacting distance education programs in the CCC System The webinar will be targeted to CIO’s, District/College DE Coordinators, other curriculum officials, and individuals responsible for attendance accounting and reporting at each district.

Quality Distance Education Program Webinar The webinar will address established DE standards, quality components, and things that districts should have in place to have a quality DE program.  It will also cover the technical attendance accounting side of DE and potential annual audit implications.

Quality Distance Education Program Webinar The webinar will feature presentations by local DE programs that speak first-hand to best practices and DE quality control processes

Distance Education Student and Faculty Satisfaction Surveys Student satisfaction survey – Fall 2012 Voluntary participation for colleges 5 categories of interaction Learner-content Learner-instructor Learner-learner Learner-technology General interactions 50 plus factors analyzed in a factor analysis

Fund for Instructional Improvement Loan Request for Proposal Release Release is October 22, 2012 Due date is January 22, 2013 Covers Fiscal Years 2012-13 and 2013-14 $302,000 available in each Fiscal Year Zero percent interest 3 year repayments begin 1 year after the program year of the loan Can be used for instructional related revenue generating strategies

State Authorization 101

Vice President of Accreditation & Institutional Effectiveness Welcome Dr. Pamela Shay Franklin University Vice President of Accreditation & Institutional Effectiveness Nonprofit, private institution Online & campus-based programs Associate, Bachelor, and Master degrees Students enrolled nationwide

Getting Started Review Compare Create Build Review relevant statutes and regulations “IT DEPENDS” on type of institution, delivery formats, level of activities Compare multiple sources of information Create your own spreadsheet/table to track information Build and foster internal and external relationships Review Compare Create Build

Compare Sources of Information SHEEO State Authorization Inventory http://www.sheeo.org/stateauth/stateauth-agency.htm WICHE Cooperative for Educational Technologies (WCET) SAN (State Authorization Network) group websites EduVentures survey Compare

Review Statutes and Regulations Definitions “Triggers” for physical presence or operations Facilities, infrastructure and technology Students, Faculty Practica, internships/externships, independent study Proctors, tutors, mentors, preceptors Marketing & Recruiting initiatives Exemptions Licensure programs with curricula or requirements dictated by state professional licensing boards, e.g. education, nursing, social work Review

Strategic Decisions Regarding State Authorization Number of students State expenses (initial, annual, bonds, etc.) Cost of not serving existing students Cost of monitoring and maintaining Cost of personnel

Create Tracking Documents

Create Tracking Documents

Build and Foster Relationships External State Regulators Professional Organizations Internal Maintain regular communication with marketing, financial aid, academics, registrar, and enrollment, human resources, finance, assessment departments Need information on library resources, facilities, advising, student services, technology Know institution’s strategic or growth plan Build

Maintaining Compliance Marketing Catalog/Bulletin Consumer Information/Disclaimers Enrollment Monitor changes in regulations

Maintaining Compliance Maintaining authorizations New program approvals Renewals Enrollment/revenue reporting Surety bond updates Agent license renewals Maintaining exemptions Fees, enrollment reporting, reapplication Develop a system of regular review

Thank you for your time and attention Pamela Shay Accreditation & Institutional Effectiveness Franklin University 201 S. Grant Avenue Columbus, Ohio 43215 Pamela.shay@franklin.edu 641.947.6135 State Authorization Resources by Franklin University Navigating the Chaos Workshop Franklin.edu/authorization-workshop Consulting Services Personal consultation on state processes for your institution SA Management Services Franklin partners with your institution to complete state authorization requirements and manage the system for your institution.