MS-Office It is a Software Package It contains some programs like MS-Word MS-Excel MS-Power Point MS-Access MS-Publisher

History of MS-Office MS Office 1.0 starts in 1990 MS Office 2000 starts in mid 1999 MS Office xp starts in 2001

MS Office 2003 starts in 2003 MS Office 2007 starts in 2007 MS Office 2010 starts in 2010 MS Office 2013 starts in 2013

MS-Word It is a word processing program. It is used to create documents.

Starting MS-Word Click “start” button Pointing to “All Programs” Select “MicroSoft Office” and Select “MicroSoft Office Word2007”.

Components of MS-Word Document Window Title Bar Menu Bar Ribbon Work Area Dialog Box Launcher Scroll Bar Status Bar Quick Access Toolbar

Creating a Document To create a document we follow some steps 1) click “MS-Office “ Button and drop-down list will appear. 2) Click “new” command from drop-down list and “new ” dialog box will appear. 3) click “create” button and new document will appear.

Opening a Document To open a document we follow some steps 1) click “MS-Office “ Button and drop-down list will appear. 2) Click “open” command from drop-down list and “open” dialog box will appear. 3) Choose file and click “open” button and existing document will appear.

Saving a Document To save a document we follow some steps 1) click “MS-Office “ Button and drop-down list will appear. 2) Click “save” command from drop-down list and “save as” dialog box will appear. 3) click “save” button and present document will be saved.

Editing Features Editing means any type of corrections like insertion of text, deleting of text ,modifying text,..etc. The following edit commands are 1. Undo 2.Redo 3. Copy 4. Paste 5. Cut 6. Find 7.Replace 8.Goto 9.Select all

Formatting features Formatting means to change default settings like change font size, change font color,..etc The following Format commands are 1. Font 2. Font Size 3. Bold 4. Italic 5. Underline 6. Highlight 7.Font Color 8.Allignments:Allign left, Align Right, center, Justify 9.Line spacing 10. Outside border 11.style 12.Increase Indent and Decrease Indent 13.Numbering 14.Bullets Symbols

Table Table is a combination of rows and columns.

Creating a Table in MS-Word To create table the following steps 1. Click a point on document where we insert a table. 2. choose “insert “menu and select “table” option on ribbon. 3. drag the mouse and select rows and columns what do we want? 4. Release the mouse and table will be appeared on document.

Parts of Table Column Row Cell Table Move handle Table Resize handle

Column A column is a vertical representation. It is also called “field”. Row A row is a horizontal representation. It is also called “tuple”. Cell A cell is a intersection of row and coloumn. .

Table move handle It is used to move table where we want Table resize handle It is used to increase or decrease table size.

Operations on Table Adding Rows and Columns Deleting Rows and Columns Aligning cell text Merging and splitting cells Use formulas on the table data

Mail Merge It is a feature of MS_Word. It is used to send the letters of almost the same content to several persons. Examples: 1. Call letters for interview. 2. Invitation cards for a party

Creating a mail merge To create a mail merge, we follow some steps. They are 1) Select a document type 2) Connect the document to a data source 3) Edit Recipients 4) Insert merges Fields 5) Preview your letter 6) Complete the merge

1. Select a document type: To select a document type, we follow some steps Select the “Mailing Tab” on ribbon. Click the “Start Mail Marge Command” in the “Start Mail Merge Group”, and then drop _down list will appear. Select the type of document you want to create

2.Connect the document to a data source To connect the document to data source, we follow some steps: From the mailing ribbon, click “Select recipients command” in the “Start mail merge Group” and then drop down list will appeared. The drop down list having three different options, choose one of new address list command then “New address list ” dialog list will appeared

We can add address one by one by using “New entry button ” and click ok button, and then save address dialog box will appeared Type the “file name” and click “save” button

3.Edit Recipients: To edit the recipients, we follow some steps they are Click the “Edit Recipients list” button in the “Start mail merge group ” and then the “mail merge recipients” window will appear With the use of check box we can select and deselect the recipients from group list.

4) Insert merge fields To insert merge fields, we follow some steps, they are position the insert point where we want to insert. Click “Insert Merge Filed ” Command in the “write & insert fields group” and then “Insert Merge Filed “ dialog box will appear. Add insert fields one by one by using “Insert” command. Finally click “close” button.

5 ) Preview you letters : To preview your letters click “The preview Results” in the “Preview results group”

6 ) Complete the merge : To complete the merge, we follow some steps: click “finish of merge” command in the “finish” group and then drop-down list will appear. In drop-down list, click “Edit individual list” option and then “merge to new document” will appear. Click “OK” button.

MS-EXCEL It is a spreadsheet program. It is used 1. To perform mathematical calculations. 2. To create charts/graphs.

Starting MS Excel To start the MS Excel, we follow some steps: Click start button Pointing to All Programs Select Microsoft Office and Select Microsoft Office Excel2007.

Components of Worksheet MS Office button Ribbon Rows Columns Workbook Worksheet Sheet selection tab Function button Formula bar

Workbook A workbook is a MS Excel file. It is used to store related data. By default, each work book in Excel contains three pages (or) worksheets. Each workbook can contain many worksheets.

Worksheet A worksheet is a collection of cells. A worksheet is also known as a spreadsheet. Each worksheet contains columns and rows. The columns are lettered A to Z and continuing with AA,AB,AC and so on; the rows are numbered 1to 1,48,576. Each cell having an address. For example cell E10 column E on row 10.

Creating workbook To create a workbook, we follow some steps: 1. Click the “Microsoft Office” Button and then drop-down list will be appeared. 2. Click” New “button and then open new workbook dialog box will be appeared. 3. Click “create” button and then create new blank workbook.

Saving workbook To save a workbook, we follow some steps: 1. click the Microsoft Office Button, then drop-down list will be appeared. 2. Click save button, then open save as dialog box will be appeared. 3. Type a workbook file name and click save button.

charts A Chart is a graphical representation of data. It is used to understand easily.

creating charts Procedure for creating charts;: 1. Select MS-Excel program in MS-Office. 2. Select a new work sheet in work book. 3. Type heading as “Population of Rayalaseema”. 4. Give the field names as district and population. 5. Type the data in work sheet.  

6. Select the data in work sheet. 7. Click “Insert Tab” on menu bar. 8 6. Select the data in work sheet. 7. Click “Insert Tab” on menu bar. 8. Select the “Chart Type” in chart group. 9. Click “Ok” button

To insert a function ,we follow some steps: 1. Select a “cell” where you would like to appear. 2. Choose insert function on formulas tab and then insert function dialog box will appear. 3. Under select a function and click ok button and then function arguments dialog box will appear. 4. Under the number1 type the range of cells that you want to use and click ok button

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