Conducting Job Analysis (Chapter 2 – Part 2) MGT 3513 • Dr. Marler • Introduction to Human Resource Management Conducting Job Analysis (Chapter 2 – Part 2) “The most important thing in communication is hearing what isn't said.” Peter Drucker

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Questions and Lecture on Chapter 2 Part 2

If HR were a house, job analysis would be… Performance Appraisal Recruitment Compensation Selection Training & Development

Questions on Job Analysis What is job analysis? What is a job incumbent? Who performs a job analysis?

Job Analysis Job Description You are not measuring job performance, but gathering information about a job.

4 Elements of a Job Description Job title:__________________ (Identification information) Job summary:___________________________ Job duties and responsibilities _________________________________________ Job specifications and minimum qualifications _____________________

Methods of Gathering Job Information for Job Analysis Interview Observation Diary Questionnaire - Checklist Work Participation O*Net

Interview Ask incumbents or manager to describe job http://vimeo.com/54739845 Benefits ____________________________ Drawbacks

Let’s practice what we’ve just learned You will now perform a “mini” job analysis. Your method of analysis will be observation. You’ll watch a video clip. http://www.dailymotion.com/video/x2lx204 During/after the video, you will write a job description.

Practice Job Description Job title:__________________ (Identification information) Job summary:______________________________ _________________________________________ Job duties and responsibilities ______________________________________________ Job specifications and minimum qualifications _____________________

Dr. Marler’s Unsolicited Advice on the “JOB SEARCH” Educate yourself before interviewing for a position. Find a job description!!! Be prepared to explain how YOUR skill set fits with the job description.

Observation Watch what people do and record it Can be performed by manager or consultant Benefits ____________________________ Drawbacks Watch what people do and record it Can be performed by manager or consultant Benefits See what job incumbents miss Drawbacks Not always possible to observe

Diary Job incumbents write what they are doing at certain times Benefits ____________________________ Drawbacks

Questionnaire Checklist Benefits – ____________________________ Drawbacks – ____________________________

Example of task checklist Is this task performed? If performed, what percentage of time out of your day is generally spent on it? Type/proof read letters & memos Assign administrative tasks to office assistants 30% Distribute mail

Work Participation Job analyst actually performs the job Benefits ____________________________ Drawbacks

O*Net http://online.onetcenter.org/ O*Net uses for HR practitioners Writing and updating job descriptions Developing criteria for recruitment and selection Developing criteria for performance appraisals Designing compensation systems

Guidelines for Conducting a Job Analysis Determine application of job analysis Aka…why are we doing this in the first place??? Select job(s) to be analyzed Gather job information (verify accuracy) Document the job analysis by writing a job description