Video Cataloging: the Basics Mary S. Konkel Head of Technical Services College of DuPage konkel@cod.edu 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage MARC Review Tags are the 3-digit MARC codes found in the variable field of the bibliographic record Indicators supply information about the field, primarily for indexing, card production & system functions. Numbers in the indicator positions have assigned meanings, and in some fields, a blank space is meaningful Subfields are the smallest logical unit of information in a variable field and contain the textual information for bibliographic description. They are proceeded by delimeters (| “pipe” OR & “ampersand”) 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Cataloging Review Copy cataloging vs. Original cataloging COPY> modify an existing record ORIGINAL>input a new master record Full Level vs. Minimal Level cataloging FULL (Level I)>preferred; includes all required fields; see Bib Input Standards MLC (Level K)>subjects, notes not required 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Cataloging Review Why Minimal Level Cataloging? Constraints on resources Foreign language expertise lacking Locally-produced items of little interest beyond your own institution Time constraints, deadlines Retrospective conversion of older records for which you do not have complete info 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Cataloging Review When to input new record b&w vs. color or colorized Sound vs. silent Dubbed vs. subtitles Different language version eg. Spanish Different machine format eg. VHS, DVD Changes in distribution or publication dates (watch for pub. numbers and copyright of container/packaging) 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Cataloging Review Catalog/transcribe from chief source of information using the following: Item itself Container or label Accompanying material Packaging Other sources, including publisher’s catalog or Web site, movie databases like Internet Movie Database> http://www.imdb.com/ 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Cataloging Review Catalog videos on type “g” workform (call up OCLC workform using command “wfmg”) GMD (general materials designation) = [videorecording]. GMDs are generic terms to describe the medium or format of an item (enter GMDs lowercase in brackets) Use 007 for videorecording Use 006 to describe computer characteristics if item is an enhanced DVD-- has DVD-ROM features 9/18/2018 Mary S. Konkel College of DuPage

What’s so different about DVDs? Cataloging DVDs generally NO different than cataloging other films or videos DVDs may have special features: additional language tracks; subtitles dual-sided (widescreen and standard) closed-captioning interactive menu interviews with cast and crew music video featuring movie song multi-disc “making of” or games 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Enhanced DVDs What are they? DVDs with DVD-ROM features such as: Computer games, simulations Links to Web resources, fan sites Screensavers, printables Documentation, PDF files Music only soundtrack 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Other Things to Note THE BIRTH OF VIDEO Betamax > 1975; Sony VHS > 1976; JVC DVD > 1995; Sony/Philips vs. Matsushita/Toshiba/Time-Warner; commercially popular in 1999 Standard info such as interactive menu, scene access, “formatted to fit TV”, region 1 DVD player, NTSC, and other “duhs” need not be noted in the cataloging record 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Other Things to Note Broadcasting Standards NTSC is U.S. standard PAL & SECAM are European standards (definitely effect transmission from VCR to TV) System requirements note 538 DVD or VHS Catalog from the title screen unless circumstances prevent otherwise Find out what your local system indexing rules are. Look at your profile!! 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Other Things to Note Advertisements and previews of other movies need not be noted Trailers of the film itself or bonus featurettes should be noted in the cataloging record in a special features note. Remember, you are cataloging the film not the special features Magnifying glass is a cataloger’s friend 9/18/2018 Mary S. Konkel College of DuPage

Physical Description Fixed Field 007 What is an 007? The physical characteristics of a videorecording Use 007 chart for videorecordings in OCLC Bibliographic Input Standards Create a template and save time DVD $a v $b d $d c $e v $f a $g i $h z $i q VHS $a v $b f $d c $e b $f a $g i $h o $i s $i 9/18/2018 Mary S. Konkel College of DuPage

Publisher Numbers & Codes International Standard Book Number (020) Transcribe ISBN as listed on item with 10 or 13 digits Other Standard Identifier (024) Standard numbers or codes that can’t be accommodated elsewhere in bib record Most common is UPC (12-digit); Enter the UPC without spaces or hyphens. Use indicator “1” 024 1_ 123456789123 Publisher Number (028) Transcribe exactly as it appears on item 028 42 30137-D $b BFS Video 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Language Code 041 Use when the soundtrack is in different language/translation. Soundtrack in French with optional English and Spanish subtitles 041 0 fre $b eng $b spa Soundtrack in English and French 041 0 eng $a fre $h eng 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Language Code 041 And just when you thought you couldn’t get any more confused…. $b contains the language codes of subtitles when they differ from the language of the soundtrack(s) 041 0 eng $a jap $b fre $b spa $h eng Use $h to indicate original language. $h should follow the $a listings of translated/dubbed soundtracks and precede $b subtitles but common practice has been to list in delimited order 041 0 eng $a fre $a spa $b spa $b fre $h eng 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Language Code 041 Item is English film dubbed in Spanish Does NOT require language code. Code language “spa” in fixed field. Item is closed-captioned in English with no foreign language soundtrack or subtitles Does NOT require language code 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Main or Primary Title 245 Title screen is chief source of information GMD $h[videorecording] GMD goes after number, part but before parallel title & other title info 245 00 Back to the future. $n Part II $h [videorecording] 245 00 Star Trek. $n Episode 10, $p Trouble with Tribbles $h [videorecording] 245 00 Mi familia $h [videorecording] = $b My family 245 00 DVD cataloging $h [videorecording] : $b the basics : a really cool training workshop 245 00 All in the family. $n The complete first season 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Main or Primary Title 245 Collective title (1 bib record) vs. individual titles (bib record for each) Would separate bib records provide necessary and additional subject, credits, production information? What are local system capabilities for linking multiple bib records to single item/circulation record? Are titles INTENDED to be used together or in sequence or can they stand alone? Any physical processing/packaging limitations? 9/18/2018 Mary S. Konkel College of DuPage

Statement of Responsibility 245 $c Transcribe those with a major or overall responsibility in the creation (producer, director, writer/screenplay Give others responsible for a SPECIFIC responsibility, in a note (cast, editor, cinematographer, choreographer, music, narrator, host, panel, consultant/advisor Add a word or short phrase, if the relationship is not clearly stated Okay to quote as stated/found in credits 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Varying Form of Title 246 Use for alternative titles Parallel titles 245 00 My family $h [videorecording] = $b Mi familia 246 31 Mi familia Container or disc label titles 246 1 $i Title on container: $a Adventures of Indiana Jones Subtitles not included in 245 246 1 $i Subtitle on booklet: $a Back to the future trilogy 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Varying Form of Title 246 Use for alternative titles Other popular “Also known as” titles 246 1 $i Also known as: $a ID4 246 1 $i Title from publisher’s catalog: $a Fantasia, the collector’s set Portions of main title 245 00 Rick Steves’ guide to Panama $h [videorecording] : $b walking through the streets of Panama City 246 30 Guide to Panama 246 30 Walking through the streets of Panama City 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Edition Statement 250 Edition statement vs. publisher series 250 statements include: Special ed. Deluxe widescreen presentation Widescreen version Letterbox format Collector’s ed., widescreen OK to use whatever wording appears on item 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Edition Statement 250 If the disc contains both widescreen and standard versions> use a note, don’t put both versions in the 250 field 250 Widescreen. 250 Pan and scan ed. 250 10th anniversary ed. 500 Full screen and widescreen Series vs. edition> look for “ed” or version; also check authority file for help with series 440 0 Hollywood classics 440 0 MGM/UA family treasures 9/18/2018 Mary S. Konkel College of DuPage

Publication/Distribution 260 260 Irvington, NY :$bCriterion Collection ; $a Burbank, CA : $b Distributed by Warner Home Video, $c c2001 260 [S.l.] : $b Encyclopedia Britannica, $c [2004] 260 [S.l. : $b s.n. ; $c 200-?] *Avoid using “unknown” pub info and do a little research if possible For locally produced, non-published materials or off-the-air satellite tapings 260 $c 2004 (see handout) s 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Dates in 260 Field Record copyright date from disc surface as found, using copyright symbol No copyright-- look for latest date from label or container and record in brackets as assumed date of publication Dates for the original production of a motion picture, television program, etc. are recorded in a 500 history note 9/18/2018 Mary S. Konkel College of DuPage

OCLC Fixed Field Date Type Date type “p” used when video contains EXACTLY the same material as the original motion picture from which it was copied Date type “r” used when video is reissued in SAME format Date type “s” used when video is a new work with change in content eg. special features, multi-language soundtrack; subtitles DVDs are generally coded as a NEW work 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Physical Description 300 SMD (specific material designation)> videodisc(s) (for a DVD) or videocassette(s) (for a VHS) Give playing time as stated-- in minutes If playing time not stated, but readily ascertainable, give it– best to time it If playing time is not stated nor readily ascertainable, approximate (ca. 120 min.) Time given should be the time of the title recorded in the 245. Use notes for supplementary materials like featurettes 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Physical Description 300 Some examples… 1 videocassette (117 min.) : $b sd., col. ; $c ½ in. 1 videodisc (ca. 90 min.) : $b sd., b&w ; $c 4¾ in. 1 videocassette (3 hr., 22 min.) : $b sd., col. ; $c ½ in. + $e guide (36 p. : ill. ; 28 cm.) 1 videodisc (180 min.) : $b sd., col. ; $c 4¾ in. + $e contents insert 2 videocassettes (93 min.) : $b si., b&w ; $c ½ in. 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Series Statement 440/490/830 Use 440 _0 to identify a series that is listed the same on the item as it is in the Authority File Use 490 1_ to identify a series title that is listed on the item differently than in the Authority File– companion 830 Use 830 _0 to identify an “official” series title as listed in the Authority File—companion 490 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes System requirements (538) 538 DVD 538 VHS format; stereo. 538 DVD; Dolby digital 5. 1 surround sound 538 System requirements for DVD-ROM features: Pentium PC running Windows 98+; Internet connectivity; Internet Explorer 4.0 538 Produced for region 4 (Central and South America); requires DVD player that plays region 4 DVDs We may combine into one note information that would otherwise appear in 2 or more short notes as is permitted in 1.7A5 Regions of the world handout 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes Nature or form (500) 500 Documentary 500 TV play Language (546) Look for CC symbol or SDH (Subtitles for the Deaf & Hearing Impaired). Note: subtitlers may interpret what is meant vs. what is said. 546 Closed-captioned 546 Soundtrack in English with subtitles in French and Spanish; closed-captioned 546 Dubbed into Spanish We may combine into one note information that would otherwise appear in 2 or more short notes as is permitted in 1.7A5 Regions of the world handout 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes Source of Title Proper (500) 500 Title from container 500 Title from cassette label Cast, Narrators, Presenters (511) 511 0 Narrator, Bill Kurtis 511 0 Presenter, Mary S. Konkel 511 0 Robert Redford, Harrison Ford, Mel Gibson Credits (508): Those who have contributed to the artistic and/or technical production 508 Editor, Steven Spielberg; music, John Williams; choreographer, Bob Fosse; costume design, Madonna 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes History (500) 500 Originally released as a motion picture in 2001 500 Based on the novel by Bram Stoker 500 Originally broadcast on HBO in 2003 Date/Time/Place of Event (518) 518 Recorded Sept. 22, 2003 at the All College Convocation, College of DuPage, Glen Ellyn, IL Physical Description (500). 500 Dual-layer format; aspect ratio 2.35:1 500 Full screen (side A) and widescreen (side B) formats 500 “THX digitally remastered”—Container 500 Double-sided 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes Accompanying material (500) 500 Accompanying guide contains actor biographies, song lyrics, and resource directory Audience/Ratings (521) * indicator “8” means no display label, no indicator creates label: AUDIENCE 521 For speech pathologists 521 1 Ages 2-6 521 8 MPAA rating: PG-13 Other formats (500) 500 Also issued in VHS format Movie rating handout Caution against other formats note from a public service standpoint 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes Summary (520) Brief without judgmental terms Packaging is a guide; avoid superfluous words If taken from item, use quotations and cite source Even more helpful for videos which may only be used in-house Contents– Formal (505) and Informal (500) 500 Special features include: theatrical trailers, music video, The making of ___, and cast interviews 505 0 disc 1. Lord of the rings – disc 2. The making of Lord of the Rings – [disc 3.] Audio recording of trilogy 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Order of Notes Numbers (500) Use quoted notes and cite source 500 “Catalog no. 12345”—Disc label Library’s holdings/local note (590) 590 College of DuPage Foundation grant 590 LIBRARY RETAINS: Latest edition 590 FOR HOME VIEWING ONLY With notes (501) 501 On disc with: Star trek. Episode 2, Live long and prosper 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Subjects 6xx 600 Personal Name 600 10 Shakespeare, William, $d 1564-1616 $v Film and video adaptations 610 Corporate Name 610 20 College of DuPage $v Drama 611 Meeting Name 611 20 Olympic Games $n (23rd : $d 1984 : $c Los Angeles, Calif.) $v Drama 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Subjects 6xx 650 Topical Subject 650 0 Ghosts $v Drama 650 0 Video recordings for the hearing impaired 650 0 Feature films $z United States 650 0 Horror films * sometimes seen in bib records as 655 genre headings 651 Geographic Subject 651 0 New York (N.Y.) $v Drama 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage Subjects 6xx 690 Local Subjects Check indexing in local system Can be for non-DLC subjects to identify local collections or provide unique local access 690 LIBRARY FILM CATALOG—Drama 690 LIBRARY FILM CATALOG– Science Fiction Films 9/18/2018 Mary S. Konkel College of DuPage

Added Entries 7xx (or 1xx) 700 Personal Name 700 1 Depp, Johnny 700 1 Coppola, Sofia, $d 1971- 700 1 Ross, J. B. $q (Jay Bernard), $d 1932-2004 710 Corporate Name 710 2 Warner Home Video (Firm) 710 2 College of DuPage Press 710 1 United States. National Aeronautics and Space Administration 9/18/2018 Mary S. Konkel College of DuPage

Mary S. Konkel College of DuPage AGONIZE 9/18/2018 Mary S. Konkel College of DuPage