1. SEARCHING AND COPY- CATALOGING MUSIC IN CONNEXION CLIENT CLA TECHNICAL SERVICES INTEREST GROUP & THE MUSIC LIBRARY ASSOCIATION, SOUTHERN CALIFORNIA CHAPTER, APRIL 13, 2012 John Redford, Biola University

2. Searching and copy-cataloging in Connection Client  …with a foray into original cataloging to follow up on Hermine’s presentation.

3. Recommended text  Music Coding and Tagging: MARC 21 Content Designation for Scores and Sound Recordings  2 nd ed.  By Jay Weitz  2001  Soldier Creek Press  ISBN 0-936996-77-3  Also: a multi-lingual music term dictionary

4. The good news!  Full level records (Elvl I) or PCC records (Elvl [blank]; authentication field: 042) are available for the vast majority of published scores, especially standard works by major composers  (don’t expect LC records though)  Look at 040: there are many music catalogers in many major institutions which support graduate level music programs doing the work

5. Expect multiple and duplicate records  Especially for standard works with a long publishing history

6. The emergence of ISMNs (and ISBNs)  Not many publishers use ISBNs; exceptions include Dover and Oxford, and Schirmer now that they are distributed by Hal Leonard.  Index label in the command line search not required for ISBNs  ISMNs (International Standard Music Number) are being used more and more and are often added to new print runs of scores that have been available for a long time  Use the index label sn: in the command line for searching ISMNs and other standard numbers

7. Searching by ISMN

8. Searching by ISBN

9. Searching by standard numbers: ISMN & ISBN (the command line search)  Some observations:  An ISMN/ISBN search yielding no results does not necessarily mean there is no valid record  Records retrieved may not be the best record for the item in hand  They may have been recently added to previously published scores especially if there is a new distributor, e.g. Hal Leonard

10. Example

11. Searching by standard numbers: ISMN & ISBN  The search may only retrieve vendor and/or foreign records  Don’t use a foreign record From BFAS Ch. 3:  Policy for parallel records  In 2003, OCLC policy changed to allow for parallel records within WorldCat by language of cataloging. It has long been envisioned that WorldCat would need a parallel record structure to display records by language of cataloging.

12. Searching by standard numbers: ISMN & ISBN  There is an ongoing debate among music catalogers whether to input a new record when an ISMN/ISBN has been added (often with new distributor information)  You don’t have to!  It’s ok to choose an otherwise valid record and enhance it in your system  Sometimes existing master records are enhanced by the addition of ISMNs and/or distributor numbers

13. When to input a new record  BFAS 4.2 Field-by-Field Guidelines for New Records  Differences indicative of a distinct bibliographic item usually occur in more than one field. If a difference occurs in a single field, determine whether there are two separate bibliographic items with only one significant difference or whether the difference is an error or a difference in opinion. If in doubt, use the existing record.

14. When to input a new record  These guidelines use the following terms:  Term Definition:  Absence The information applies to the item in hand, but is not found in the online record.  Presence The information does not apply to the item in hand, but is found in the online record.  Difference The information applies to the item in hand, but appears in another form in the online record.

15. Rules for standard numbers  020 International Standard Book Number  Absence or presence of field does not justify a new record. A difference in field alone does not justify a new record. Compare fields245 through 5xx for other differences to justify a new record.245  024 Other Standard Identifier [ISMN = 024 2b]  Absence, presence or difference in field does not justify a new record.

16. Rules for standard numbers  Publisher Number (028 3X)  Plate Number (028 2X)  SCO and REC. Absence or presence of field alone does not justify a new record. Compare differences infield 245,field 260,field 262,field 300,field 500, etc., to justify a new record. Specific differences in numbering, except for minor variations in completeness, justify a new record.field 245field 260field 262field 300field 500

17. Searching by publisher number

18. Searching by plate number  Weber example

19. To recap: one more example

20. one more example

21. However, despite standard numbers…  be prepared to do a keyword search…

22. Music Edition Anomaly  Edition Peters is not an edition (at least where the bibliographic description is concerned)  See Weitz, p. 211:  …do not consider as an edition statement…  Statements that incorporate the name of the publisher…and are often but not always accompanied by a publisher’s number (e.g. “Edition Peters”)

23. Music Edition Anomaly example

24. Let’s look at a score…  Saint-Saëns’ piano concerto no. 2  A standard work by a major composer published by a major music publisher  In this case the ISBN search “hits the nail on the head” but let’s do a keyword search to see an example of a long publishing history

25. Let’s look at a score…  Observations…  Uniform titles and subject headings to be covered later of course  Which of the existing records could be used if none included the ISBN?

26. More searching, and…  We’re going to search for this work both as a single volume and also as a multi-volume set, but first…

27. An original cataloging exercise  …we’ll transcribe the descriptive elements before looking at the available records.