ACCJC 18-Month Follow-up Report Oxnard College All- College Forum October 26, 2017

ACCJC Findings September 2017 Received One Recommendation “In order to meet the Standards, the team recommends that the College develop, implement, and assess its academic, student services, and business services plans for human, physical, technological, and financial resources. College integrated plans and processes must be developed, implemented, and assessed informing resource allocation decisions for the replacement of equipment and technology, repair and maintenance of buildings and facilities, and the hiring of instructional and non-instructional personnel initiated through Program Review.” (Standards I.A.2. I.A.3, I.B.2, I.B.4, I.B.5, I.B.8, I.B.9, III.A.6, III.A.9, III.B.2, III.B.4, III.C.2, III.D.1, III.D.2, III.D.3, III.D.4, IV.A.2, IV.A.3, IV.A.4, IV.A.6, IV.B.3; and Eligibility Requirements 6, 8, 11, 14,18, 19)

Integrated Program Review Integrated Resource Allocation ACCJC Recommendation encompasses 21 Standards and 6 Eligibility Requirements involving: Strategic Planning Integrated Program Review Integrated Resource Allocation Institutional Effectiveness

Strategic Planning

Institutional Effectiveness College Strategic Plan Other College Plans Program Review Objectives & Action Plans Resource Allocation Actions Outcomes - Institutional Effectiveness Assessment & Reflection Refinement Start Here

Elements of Strategic Planning Education Master Plan Mission Vision & Values Statement Review All College Day Vision/Values Review Internal and External Data Gathering Environmental Scan & Institutional Effectiveness Data Community Charrette College-wide Charrette Student Charrette

Strategic Planning Process Strategic Plan

Strategic Plan Components Four Initiatives I. Innovate to achieve equitable and inclusive student success. II. Provide outstanding integrated college programs and services. III. Invest in people, planning, and support structures. IV. Actively partner with the community.

13 Goals Aligned with the four Initiatives I.A. Actively identify current and future students’ educational needs. I.B. Improve enrollment management practices. I.C. Accelerate student progression towards completion. II.A. Strengthen the college’s responsiveness to student needs. II.B. Focus on quality instruction. II.C. Provide comprehensive student support. III.A. Enhance recruitment and professional development. III.B. Focus on institutional effectiveness. III.C. Continually refine the college’s planning and resource allocation processes. III.D. Optimize organizational support structures. IV.A. Enhance awareness and positive perception of the college. IV.B. Foster collaborative community relations. IV.C. Promote shared resources with educational partners.

Strategic Planning Process We are here

Vetting Process: Strategic Planning Framework, Goals & Initiatives Academic Senate 8/28/17 Academic Senate 9/11/17 Academic Senate - Reserve 9/25, 2nd review needed Classified Senate 8/31/17 ASG 0/18/17 PBC 9/20/17 PEPC 8/29 or 9/26/17 Student Success 9/6/17 Student Leadership Council 9/21/17 Deans Council 9/5 & 9/14 Department Chairs 9/15/17 Presidents Cabinet 10/11/17 SPSC 9/19/17 Student Charrette 10/3/17

Next Steps Develop specific SMART Objectives and Action Steps, Fall 2017 February/March 2018: PBC reviews Strategic Planning Framework & Initiatives, Goals, Objectives & Action Plans and makes recommendations to the President March 2018: Draft the Strategic Plan April: Vet Strategic Plan Present Strategic Plan to the Board of Trustees by Spring 2018.

Strategic Plan Informs: Enrollment Management Plan Integrated Plan – Equity, BSI, SSSP Plans Technology Plan Distance Education Plan Facilities Master Plan Other Plans & Grants, Initiatives

Integrated Program Review

Academic, Business/Admin & Student Services Integrated Program Review: Academic, Business/Admin & Student Services PEPR's written and placed on SharePoint November 10, 2017 Noon PEPC reviews PEPR's and organizes resource requests November-December Resource Requests are forwarded to PBC for discussion and prioritization January PBC reviews, discusses and recommends prioritization of resource requests tied to program review Submits list to the President January-March PEPR= Program Effectiveness & Planning Report PEPC = Program Effectiveness & Planning Committee PBC = Planning & Budget Council *Some flexibility needed to align college-wide program review this year

Integrated Resource Allocation

Integrated Resource Allocation Calendar January Governor’s Proposed Budget (10th)   PBC receives resource requests from Business Services, Student Services and Academic Services February PBC prioritizes personnel requests March Preliminary Budget Targets PBC prioritizes facilities requests April PBC prioritizes Supply and Equipment Requests Tentative Budget for Auxiliary Funds (28th) May Governor’s Revised Budget (12th) Final Targets for Tentative Budget (12th) Tentative Budget due for General Fund and Restricted Funds (17th)

Institutional Effectiveness

How are we doing? How effective are We? Institutional Effectiveness (list not all-inclusive): Dashboards on the Institutional Effectiveness Website (Tableau) Program Effectiveness and Planning Report Data Environmental Scans & Surveys Charrette Qualitative Data (Community, Faculty & Staff, Student) Vision/Value & All-College Forums Institutional Effectiveness Reports on Website…

Next Steps - ACCJC Follow-up Report due March 15, 2018 to ACCJC ACCJC Follow-up site visit scheduled in March 2018

Questions Draft 18-month Follow-up Report on Academic Webpage Final Report on SharePoint and OC Accreditation webpage