Microsoft Word 2003 Illustrated Complete Getting Started with Word 2003

Objectives Understand word processing software Start Word 2003 Explore the Word program window Start a document Save a document Getting Started with Word 2003

Objectives Print a document Use the Help system Close a document and exit Word Getting Started with Word 2003

Unit Introduction Microsoft Word is a word processing program used to create: Letters Memos Newsletters Research papers Web pages Business cards Resumes Financial reports Other types of documents Getting Started with Word 2003

Understanding Word Processing Software A word processing program is software that allows you enter, edit, and format text and graphics Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics Use mail merge to create form letters The files you create using Word are called documents Getting Started with Word 2003

Understanding Word Processing Software (cont.) Header Formatted text Column Graphic Chart Table Getting Started with Word 2003

Understanding Word Processing Software (cont.) Plan a document before you create it Identify: Message Audience Needed elements (charts, tables, etc.) Appropriate tone and look for the document (formal, playful, etc.) The purpose of and audience for a document determine its design Getting Started with Word 2003

Starting Word 2003 Use the Start button on the taskbar to open Word Word program icon Start button Getting Started with Word 2003

Starting Word 2003 (cont.) I-beam pointer The Word program window opens and displays a blank document The insertion point indicates where text appears when you type Blank document Insertion point Getting Started with Word 2003

Starting Word 2003 (cont.) The mouse pointer changes shape depending on its location in the Word program window Each pointer is used for a different purpose Getting Started with Word 2003

Starting Word 2003 (cont.) Word includes different views, or ways of displaying a document Print Layout view displays a document as it will look when printed Normal view displays a simplified layout view of a document without margins or graphics Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser Getting Started with Word 2003

Starting Word 2003 (cont.) Word document views (cont.) Outline view displays the headings in a document in outline form Reading Layout view displays document text in a way that makes it is easy to read and annotate Full Screen view displays only the document window on screen Getting Started with Word 2003

Exploring the Word Program Window Task pane Menu bar Toolbars Scroll bar Document window Ruler View buttons Status bar Getting Started with Word 2003

Exploring the Word Program Window (cont.) Title bar displays the program and document names Menu bar contains the names of the Word menus Clicking a menu name opens a menu of commands The Type a question for help box on the menu bar is used to access the Word Help system Standard and Formatting toolbars contain buttons for common operating, editing, and formatting commands Getting Started with Word 2003

Exploring the Word Program Window (cont.) Task pane provides quick access to Word editing, formatting, and research features Document window displays the current document Rulers show margin, tab, and indent settings Getting Started with Word 2003

Exploring the Word Program Window (cont.) Scroll bars are used to display different parts of the document in the document window View buttons are used to switch between Word document views Status bar shows page information, the location of the insertion point, and the on/off status of several Word features Getting Started with Word 2003

Starting a Document Begin a new document by typing in a blank document in the document window Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line in the document when you reach the right margin Press [Enter] only when you want to start a new paragraph Wrapped text Getting Started with Word 2003

Starting a Document (cont.) Insert text in a document by clicking to move the insertion point and then typing Delete text by pressing the [Backspace] or [Delete] key [Backspace] deletes the text before the insertion point [Delete] deletes the text after the insertion point Getting Started with Word 2003

Starting a Document (cont.) Automatic feature indicators might appear as you type Getting Started with Word 2003

Saving a Document To store a document permanently, you must save it as a file When you save a file you give it a name, called a filename, and indicate the location to store the file A filename identifies the file Files can be stored on an internal hard disk, on a floppy disk or CD, or in another location Saving a file allows you to close the file and open it later for editing or printing Getting Started with Word 2003

Saving a Document (cont.) Save a file for the first time using the Save button on the Standard toolbar or the Save command on the File menu Assign a filename and a file location to a document using the Save As dialog box Location of the file Filenames should be brief and descriptive .doc file extension indicates the file is a Word document Getting Started with Word 2003

Saving a Document (cont.) After you save a file for the first time, save frequently as you work Saving updates the stored copy of the file with your changes Save changes using the Save button or the Save command Getting Started with Word 2003

Saving a Document (cont.) The Document Recovery feature Recovers documents lost when Word freezes or power is interrupted The Document Recovery task pane opens the next time you open Word Displays original and recovered versions of the file You can open and review each version of the file Save the file version you want to keep Document Recovery is not a substitute for saving your work often Getting Started with Word 2003

Printing a Document Before printing a document, examine it for errors in Print Preview Getting Started with Word 2003

Printing a Document (cont.) Print Preview shows a document as it will look when printed Enlarge the view of the document to see details Reduce the view to see the overall layout Edit the document text in Print Preview Print the document from Print Preview Click the Print Preview button on the Standard toolbar to open Print Preview Getting Started with Word 2003

Printing a Document (cont.) After proofing a document and correcting any errors, you are ready to print it: Click the Print button on the Standard toolbar or on the Print Preview toolbar to print Print button uses the default print settings Prints a single copy of the entire document Use the Print command on the File menu to change the print settings before printing Number of copies Page range Default printer Getting Started with Word 2003

Printing a Document (cont.) Change the print settings in the Print dialog box Number of copies Default printer Pages to print Getting Started with Word 2003

Using the Help System Word includes an extensive Help system Help topics include definitions, instructions, and useful tips for working with Word For quick access to Help topics, type a keyword or question in the Type a question for help box on the menu bar If working with an active Internet connection, searching the Help system returns Help topics from the Microsoft Office Online Web site Getting Started with Word 2003

Using the Help System (cont.) Methods for getting Help in Word Getting Started with Word 2003

Using the Help System (cont.) The Word Help task pane Search for Help topics Access information on the Microsoft Office Online Web site Browse the Table of Contents for the Help system Getting Started with Word 2003

Using the Help System (cont.) To open the Word Help task pane: Click the Microsoft Office Word Help button on the Standard toolbar Click the Microsoft Office Word Help command on the Help menu Press [F1] Getting Started with Word 2003

Using the Help System (cont.) Help topics appear in the Microsoft Office Word Help window Print the Help topic Help topic Related Help topics Click a link to expand the Help topic Getting Started with Word 2003

Closing a Document and Exiting Word When you are finished working on a document, you are ready to close it Save a document before closing it Click the Close Window button on the menu bar or the Close command on the File menu to close the document Closing a document closes the current document only; the Word program window remains open Getting Started with Word 2003

Closing a Document and Exiting Word (cont.) Close button closes the Word program window Close Window button closes the current document Getting Started with Word 2003

Closing a Document and Exiting Word (cont.) When you are ready to close Word Save and close all open documents before closing Word Click the Close button on the title bar or the Exit command on the File menu to close Word Closing Word closes all open documents and the Word program window Getting Started with Word 2003

Summary When you start Word, a blank document opens in the document window To create a new document, begin typing in the blank document Save the new document with a descriptive filename As you edit the document, save your changes to it often Getting Started with Word 2003

Summary (cont.) Preview the document in Print Preview before printing it Save, print, and then close the document When you are finished editing and creating documents, close all open files, and then close Word Getting Started with Word 2003