Florida County Emergency Managers’ Meeting Tallahassee, Florida October 15, 2008

Agenda Default Position and Federal Policy PDAs/DRCs/PODs Public Assistance Individual Assistance Mitigation IMATs / County Supervisors Grants

Default Position and Federal Policy Pre-designated Federal Coordinating Officers State’s welfare is primary concern Default position is always “Yes” Legislation, policy, guidance, precedent Importance of following policies and regulations. Especially for reimbursement issues

Preliminary Damage Assessments Public Assistance PDAs Very objective criteria Lead time for Assessment Individual Assistance PDAs Very time sensitive—delays affect survivors More subjective criteria Add-on counties versus primary declaration

Public Assistance State Management Costs The Grantee Management costs is 3.34% Sub-grantee direct Administrative cost covers the staff labor, equipment and material for inspection of damage sites, preparation of PW, interim and final inspections and gathering the documents Sub-grantee Admin. Costs are written per project worksheet Emergency Management Mission Integration Environment (EMMIE) Web based program Intent for sub-grantees to input their pre-application (old RPA) Intent for sub-grantees to follow paper flow in EMMIE computer system. New Thresholds Large Project Threshold $64,200 County Threshold $3.28 State Threshold $1.31

Public Assistance PA Pilot Program Funds obligated before Dec 31, 2008 when program ends PW estimate up to $500,000 for CAT A and C-G work Applicant reimbursed for regular time and overtime – CAT A Additional 5% Federal cost share for approved debris management plan – CAT A Recycling – Applicant keeps revenue – CAT A Legislated Federal Protocols for Assistance Documentation guidelines PW’s are written as cost estimates only if no repair work has been performed by contractor or sub-grantee If work has been completed the inspector, will write PW’s as actual cost with documentation as backup

Individual Assistance Sequence of Delivery All disasters start locally and end locally. The first responders are you, the police or fire departments and the local voluntary agencies. We depend on your partnership with the state to provide us with the most update and accurate information. Prior to our arrival your local community is providing emergency food, shelter, clothing and medical needs for residents. The State depends on the information that you provide to request a Presidential declaration. Thus you should perform detailed PDAs, maintaining good records of the degree of damage and the location. Providing detailed information to the State will strengthen the state’s request for a Presidential declaration. The first line of defense for everyone is Insurance. It can make you whole again. However, even if the applicant has insurance they should register with FEMA by calling 1-800-621-F-E-M-A or register at FEMA.gov and contact their insurance company. By law, FEMA cannot duplicate what insurance covers. When determining eligibility for insured applicants, FEMA will compare the net insurance settlement amount (for all covered perils), to the total FEMA verified losses for real property. The applicant will be eligible for the unmet need up to the established program limit Does FEMA pay Deductibles? ---just in case you are asked: Applicants have a broad use of funds. They can choose how the award is spent as long as it is used for disaster-related housing needs. The FEMA Individuals and Households Programs offer assistance to Disaster Survivors in the form of grants for Housing Assistance (HA) and Other Needs Assistance (ONA). The maximum grant for FY-09 is $30,300. ($28,800 for Fay) The grants for Housing Assistance include Temporary Housing Assistance Applicants can receive reimbursement for lodging expenses and/or rental assistance for up to 18 months or the program maximum which ever comes first. Owners may receive direct housing i.e. manufactured housing Repair Assistance Applicants can receive up to the Maximum Award for repairs to their home

Replacement Assistance Owners with destroyed homes can receive up to the Maximum Award to replace their home. Permanent Housing Construction Owners with destroyed homes can receive direct assistance for the construction of permanent and semi-permanent construction. Under PKREMA there are other forms of housing assistance that are available FEMA/State Other Needs Assistance (ONA) There is a cost-share 75% Federal – 25% State These are non-SBA dependent items such as Medical, Dental or funeral and other expenses that were a result of the disaster. SBA income Evaluation SBA Referral For SBA dependent items and those applicants who qualify for a low interest loan: SBA provides a low-interest loan to eligible HOMEOWNERS, RENTERS AND SMALL BUSINESSES The interest rate for homeowners affected by Tropical Storm Fay is 2.78%. SBA offers loans for real property up to $200,000 Personal Property up to $40,000 Applicants must complete their SBA application, and be denied for a loan, to be eligible for further assistance. FEMA/State ONA Applicants who do not qualify for an SBA loan, may be eligible for assistance for: Repair or replacement of personal property Moving and Storage Transportation Group Flood Policy (if the applicant resided in a flood zone or they damage was caused by flooding.) If there are still unmet needs after going through the sequence of delivery the applicant is referred to voluntary agencies for further assistance.

Disaster Recovery Centers Not necessary for registration process Designed to assist applicants with issues Pre-identify locations Must have signed Memorandum of Understanding

Mitigation: How can we help? Provide: State/FEMA training and resources for Residential Substantial Damage estimation data collection State/FEMA HMGP resources for application development State /FEMA assistance to local officials with enforcement of NFIP ordinance Strong support to local officials to identify mitigation opportunities funded under Section 406 of the PA regulations (FCO/SCO Priority) For above assistance call: 850-413-9960 The State/FEMA Mitigation Branch has staff on board to assist your building code officials and floodplain managers to collect Residential Substantial Damage Estimation Data. Officials need this information to make substantial damage determinations required by your local floodplain management ordinance. We have sufficient staff to complete the substantial damage surveys for you and then provide you the cd with the data necessary to complete the substantial damage determination letters. We also have a team of HMGP specialists who are experts in HMGP project application development. This team is ready to locate in your community and complete your HMGP application including all research, field work and documentation necessary for an approval application. We have currently on staff a team of NFIP specialists ready to assist you all with enforcement issues related to your Local Ordinance. Another team comprised of Engineers and Building Science experts is available to advise you concerning identification of possible Mitigation Proposals to be included with your Project Worksheets associated with damage to publically own facilities and structures under the Public Assistance Program. I you have a need for assistance in any of these areas, please contact the State HMGP help line at (850)413-9960.

Incident Management Assistance Teams Levels National – 2 West and East (Type I) 26 members Regional – 5 (1 in R-4) (Type II) 15 members Concept of Operations N – deployed by HQ ; R – deployed by RA Establish management operations Initiate/coordinate prescribed Federal response Provide situation awareness/ assessment for Federal/State decision makers The National and Regional Incident Management Assistance Teams (IMATs) are comprised of dedicated emergency management professionals. These teams provide prompt, effective federal support and disaster operations and assistance systems to State, tribal, and local officials, as needed. They also initiate and coordinate the prescribed Federal response as well as provide situational awareness and assessments for Federal/State decision-makers and other coordinators of assistance. The IMATs presently consist of two national (Type I) teams and three regional (Type II) teams. An additional national team and a team for each remaining region will be functional by 2011. The primary role of the National IMATs is to quickly establish management operations prior to or immediately after a Level 1 disaster. Regional IMATs will typically be deployed to all other events. The main differences between the two teams are as: National IMATs The National IMATs (N-IMATs) are comprised of 26 members. These teams ensure initial communication and coordination between the FEMA HQ, impacted FEMA Regional Office(s), the impacted state(s), Emergency Support Function Resources, and local governments. Makes up nucleus of total response team. Deployed by Disaster Operations Directorate. Regional IMATs Regional IMATs – consisting of 15 members each – may supplement the N-IMATs or may manage disasters on their own. Deployed by the Regional Administrator.

Pre-determined location Traffic Management USACE Mission Assignment Planning Factors: 5,000 persons/day 40 person team Burn Rate Pre-determined location Traffic Management USACE Mission Assignment The two most important issues that a county can address that will provide the best logistical support are the designation and locations of the county’s Disaster Response Centers (DRC) Points of Distributions (POD). The early establishment of a DRC in a county allows the State of Florida and FEMA to provide timely service to disaster survivors. The earlier FEMA knows where DRCs will be established the sooner such service can be established and made available. Knowing the pre-designated locations of PODs in a county will help to expedite the delivery of commodities to survivors in counties.

Questions?