Charlotte-Mecklenburg Multi-jurisdictional Hazard Mitigation Plan Project Kickoff Meeting Mike Robinson, Senior Mitigation Planner, AECOM Stacie Neal, Charlotte-Mecklenburg Emergency Management October 21, 2014

Agenda Welcome and introductions Project overview Review and discussion of existing plan Plan update and integration process Open discussion Next steps

Handouts Meeting agenda Meeting sign-in sheet Designated “Local Jurisdiction Leads” sign-up sheet

Welcome and Introductions Participating jurisdictions Other local stakeholders State and federal partners AECOM

Hazard Identification Exercise

Participating jurisdictions Project Overview Purpose To prepare the 2015 update to the Mecklenburg County Multi-jurisdictional Hazard Mitigation Plan Participating jurisdictions Mecklenburg County City of Charlotte Town of Cornelius Town of Davidson Town of Huntersville Town of Matthews Town of Mint Hill Town of Pineville Schedule Complete final draft plan for NCEM/FEMA review by February 27, 2015

Key Project Tasks Planning Process Risk Assessment 1.1 Project Initiation 1.2 Develop Public Outreach Strategy 1.3 Facilitate Planning Team Meetings 1.4 Conduct Public Outreach 1.5 Document Planning Process Risk Assessment 2.1 Data Collection and Analysis 2.2 Hazard Identification 2.3 Hazard Profiles and Mapping 2.4 Inventory of Community Assets 2.5 Vulnerability Assessment 2.6 Summarize Findings and Conclusions

Capability Assessment Key Project Tasks Capability Assessment 3.1 Review Existing Capabilities 3.2 Summarize Findings and Conclusions Mitigation Strategy 4.1 Update Mitigation Goals 4.2 Analyze Mitigation Actions and Projects 4.3 Prepare Mitigation Action Plans 4.4 Complete Mitigation Action Prioritization Plan Maintenance Procedures 5.1 Plan Implementation 5.2 Plan Review and Update 5.3 Continued Public Involvement

PROJECT TASKS Sep Oct Nov Dec Jan Feb Mar Apr May Jun Task 1. Planning Process 1.1 Project Initiation 1.2 Develop Public Outreach Strategy 1.3 Facilitate HMPC Meetings MTG 1 MTG 2 MTG 3 MTG 4 MTG 5 1.4 Conduct Public Outreach PUB 1 PUB 2 PUB 3 1.5 Document Planning Process Task 2. Hazard Analysis and Risk Assessment 2.1 Data Collection and Analysis 2.2 Hazard Identification 2.3 Hazard Profiles and Mapping 2.4 Inventory of Community Assets 2.5 Vulnerability Assessment 2.6 Summarize Findings and Conclusions Task 3. Capability Assessment 3.1 Review Existing Capabilities 3.2 Summarize Findings and Conclusions Task 4. Mitigation Strategy 4.1 Update Mitigation Goals 4.2 Analyze Mitigation Actions and Projects 4.3 Prepare Mitigation Action Plans 4.4 Complete Mitigation Action Prioritization Task 5. Plan Maintenance Process 5.1 Plan Implementation Procedures 5.2 Plan Review and Update Procedures 5.3 Continued Public Involvement Procedures Task 6. Plan Adoption and Approval 6.1 Assist Jurisdictions with Plan Approval 6.2 Assist Jurisdictions with Plan Adoption

Plan Update Process

Roles and responsibilities Project Overview Roles and responsibilities AECOM Oversee, support and document the completion of all key project tasks Mecklenburg County Serve as lead coordinating agency Designate local project manager Assist with the collection of documents and other required information Provide logistics for planning team meetings and public meetings Host and manage a project information webpage Respond to inquiries from the general public and/or interested stakeholders Coordinate with participating jurisdictions

Roles and responsibilities Project Overview Roles and responsibilities All participating jurisdictions Designate a “Local Jurisdiction Lead” Attend Hazard Mitigation Planning Team (HMPT) meetings Coordinate between municipalities and local stakeholders as needed Assist with data collection and information sharing Participate in mitigation strategy development (Mitigation Action Plans) Assist with public outreach Review and comment on draft plan materials

Review and Discussion of Existing Plan

Hazards Addressed Flood Hurricanes and tropical storms Severe thunderstorms Tornadoes Winter storms Earthquakes Landslides Sinkholes Drought Wildfire Dam/levee failure Do we have any cause to re-think this list for this plan update?

Hazard Identification Exercise

Mitigation Goals

Mitigation Goals It’s been five years since the last plan update Are these goals still applicable/appropriate? Where has there been new development? Are there changes to local hazard risk? Have there been changes in local capability? Have there been changes to local funding options? Are there opportunities for new grants?

Plan Update and Integration Process Planning team organization Community Rating System (CRS) points Leveraging existing resources Communication Data collection (if needed) Public outreach/stakeholder engagement

Planning Team Organization Mecklenburg County Stacie Neal, Local PM and County POC AECOM Mike Robinson, Senior Planner NCEM Ryan Cox, Mitigation Planning Charlotte Cornelius Davidson Huntersville Matthews Mint Hill Pineville Local Stakeholders General Public

Community Rating System Points Step 2. Involve the Public Step 5. Assess the Problem Step 8. Draft an Action Plan

Leveraging Existing Resources Existing plans, studies and reports Existing data and information Local knowledge sharing Other resources?

Planning team organization Work through channels (2-way communication) Electronic worksheets and surveys for collecting information from all local participating jurisdictions Jurisdiction Leads / POCs assigned primary responsibility, but must coordinate with other local staff Project website Responsiveness in light of aggressive schedule Participation is crucial!

Data Collection Use same communication channels Best readily available data in usable format Reasonable consistency across the planning area iRISK, NC OneMap, other reliable existing sources

Public Outreach Strategy Goals Generate public interest Solicit citizen input Engage additional partners in the planning process Identification of specific opportunities for participation In-person meetings (2+) Project information website Web-based survey(s) Social media (Facebook, Twitter, RSS, etc.) Products/resources Project information fact sheet

FEMA mitigation planning guidance Planning Resources FEMA mitigation planning guidance Local Mitigation Planning Handbook Mitigation Ideas Integrating Hazard Mitigation Into Local Planning Plan Integration Guide Integrating Historic Property and Cultural Resource Considerations Into Hazard Mitigation Planning Links to other online resources

Open Discussion Potential opportunities with this plan update Possible obstacles or barriers Other local issues, concerns or ideas

Next Steps Next meeting: December 10? Assignment of Local Jurisdiction Leads / POCs (ASAP) Finalize and implement Public Outreach Strategy (next 30 days) Discuss preliminary risk assessment results and map templates (by December meeting)

mike.robinson@aecom.com sneal@ci.charlotte.nc.us Thank You mike.robinson@aecom.com sneal@ci.charlotte.nc.us “Mitigation isn’t so funny now, is it?”