OVERVIEW presentation THE NELSON MANDELA MUSEUM DEPARTMENT OF ARTS AND CULTURE 9/13/2018 OVERVIEW presentation THE NELSON MANDELA MUSEUM Acting Director-General : Arts and Culture Date: 07 MARCH 2017

DEPARTMENT OF ARTS AND CULTURE 9/13/2018 PRESENTATION OUTLINE Purpose Status of Council HR related matters Labour related issues Infrastructure related issues Financials Communication Conclusion

PURPOSE    To provide progress to the Portfolio Committee on some of the matters arising from the last oversight visit to Nelson Mandela Museum in October 2016

MATTERS ARISING FROM THE OCTOBER 2016 SITE VISIT    The following matters arose from the site visit: The status of Council Human resource related matters Organizational Structure Job descriptions Performance Agreements 2016/17 Labour related issues The strike Injury on duty Shifting of employees during restructuring

MATTERS ARISING FROM THE OCTOBER 2016 SITE VISIT Communication within the organisation Management meetings Meetings with staff Ongoing dialogue with unions Infrastructure related issues Qunu upgrade The status of the 3 sites Interest accrued from capital works funding Tools of trade Financials Audit improvement plan GRAP 103 and security of collections

STATUS OF COUNCIL The new Council was appointed on 01 November 2016    The new Council was appointed on 01 November 2016 Council is fully constituted is comprised of 14 members, inclusive of representatives from the following stakeholders: Mandela Family, Walter Sisulu University, EC Department of Sports, Recreation, Arts and Culture and EC Department of Corporative Governance and Traditional Affairs. Council has constituted five Committees of Council: Finance ; Audit and Risk; Content; Institutional Development; and Community development & fund raising.

HUMAN RESOURCE RELATED ISSUES    The filling of Executive vacant posts Appointed Executives Start date New CEO 01 April 2017 New CFO 01 March 2017 Started. Senior Heritage Manager 03 January 2017

HUMAN RESOURCE RELATED ISSUES    The contracts of other Managers Names Position Contract start date Contract end date Progress /issue  Mr M.W Mdludlu CFO 12 September 2011 12 September 2016 Extended to 31 March 2017 to allow for the handover process to the new CFO  Mr D.Z Mqamelo HR M 01 February 2014 02 February 2019   Council directed CEO to institute disciplinary action  Miss N. Tetani Snr Manager Marketing March 2011 31 March 2017 Extended for a year from April 2017 to March 2018  Miss P. Mandela Education, Programmes and Outreach Manager 02 November 2016  October 2021  Ms Malapane Interim CEO  01 July 2016 March 2017 Contract ends in April 2017

HUMAN RESOURCE RELATED ISSUES    The contracts of other Managers Names Position Contract start date Contract end date Progress  Mr T.Mkhohliwe Supply Chain Manager 01 November 2013 30 October 2018 Discussions regarding contract extensions will start 5 months before expiry of contract  Mrs N. Mashalaba   Accountant 01 October 2012 September 2017 Miss N. Sifika Security Facilities and Logistics Manager 01 June 2013 30 May 2018  Mr S. Makhutha Financial Controller 01April 2014 March 2019

ORGANISATIONAL STRUCTURE    Critical Challenges Proposed Solutions Response Current organisational structure is top heavy i.e. 11 managers and 14 low level workers and also contains unfunded posts Review the current organisational structure – NMM should consider employing an expert to assist with this process NMM to provide progress made to date in its presentation Not all staff members have Job descriptions Not all Performance agreements signed

LABOUR RELATED ISSUES Critical Challenges Proposed Solutions Response    Critical Challenges Proposed Solutions Response Injury on duty: Accident resulting in Injury to the Driver – Mr Mtshushisi Tyalakhulu. Nelson Mandela advised to handle the matter as a matter of urgency and to provide support to the staff member NMM to provide progress made to date in its presentation Disciplinary charges against employees Charge sheet to be prepared and charges to be served to the affected employees.

INFRASTRUCTURE/CAPITAL FUNDS    Critical Challenges Proposed Solutions Response The status of the 3 sites – Bhunga, Qunu and Mvezo Council to lead the discussions between NMM and Chief Mandela to ensure that Mvezo remains part of the Mandela narrative NMM to provide progress made to date in its presentation Development and upgrading of Qunu Youth and Heritage Centre at a cost of R15 million Nelson Mandela Museum to develop a plan on how they will roll-out the project Use of Interest accrued from Capital works funds Museum to introduce proper accounting system

INFRASTRUCTURE/CAPITAL FUNDS    Critical Challenges Proposed Solutions Response Tools of trade Replace old laptops and vehicles NMM to provide progress made to date in its presentation Upgrade of Qunu by DPW Museum to engage DPW on the state of affairs of the Qunu site and establish a condition based maintenance plan

FINANCIALS Critical Challenges Proposed Solutions Progress    Critical Challenges Proposed Solutions Progress Financial statement misstatements in 2015/16 Museum should de-centralise the finance function (from the CFOs office) and delegate some of the responsibilities to the finance team NMM to provide progress made to date in its presentation Irregular and wasteful expenditure incurred during 2015-16 The CEO to commission an investigation into the Irregular and Wasteful expenditure Audit improvement plan Regular review of progress against the plan

COMMUNICATION Critical Challenges Proposed Solutions Response    Critical Challenges Proposed Solutions Response Lack of communication and low staff morale Management should consider holding monthly meetings and create monthly meeting schedules NMM to provide progress made to date in its presentation Management should consider holding regular meetings with staff and unions Museum to conduct a staff survey and develop a response action plan

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