Records Management Donor Outreach Oral History COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES

“YOU WANT ALL THIS JUNK?” USING RM CONCEPTS TO COLLECT THE RECORDS OF STUDENT ORGANIZATIONS Lawrence Giffin Records Services Archivist University Archives and Records Management Services University of North Carolina–Chapel Hill

Collection 40022, Chancellor Joseph Carlyle Sitterson Series 1. Office of the Chancellor, 1966–1972 Black Student Movement: Statements, 1968–1969 “Includes list of Black Student Movement demands” Missing context Missing process “23 DEMANDS”

Comprehensive documentation of student organizations. Doesn’t represent the vibrant history of student life at UNC. OVERARCHING ISSUES

School year Continutiy “We don’t have records” Good recordkeeping Appraisal Inactive records Vital records Institutional memory OBSTACLES

SKILLS WE CAN LEVERAGE Good recordkeeping Group Historian Appraisal Education Inactive/vital records Centralization Records storage Institutional Memory

Morgan Jones Carolina Academic Library Associate University Archives and Records Management Services University of North Carolina – Chapel Hill UNDERREPRESENTED MAJORITY: OUTREACH TO STUDENT ORGANIZATIONS

STUDENTS AS DONORS

FROM THE BOTTOM UP: CONTACTING CHAPTERS Sigma Alpha Iota, Women’s Music Fraternity Phi Mu Sorority Phi Alpha Mu Sinfonia Complications: Alpha Chi Omega

FROM THE TOP DOWN: CONTACTING ADMINISTRATORS Aaron Bachenheimer, Office of Fraternity and Sorority Life and Community Involvement President’s Meeting Presentation Alumni and Advisors

OPEN INVITATION: WORKSHOPS, PRESENTATIONS, AND EXHIBITS YMCA Workshop Exhibits “When I Was at UNC” Generating interest

GOING FORWARD Focus Group with media producing student groups Generate awareness of UARMS Student perceptions of the record creating process Importance of student history Interest in donating materials Perceptions of UARMS Interest in collaborating with UARMS Involvement in student organization transitions Maintain and grow relationships Build infrastructure with administrators, alumni, advisors, and student leaders

Todd Kosmerick University Archivist Special Collections Research Center North Carolina State University IN THEIR OWN VOICES: STUDENTS AND ORAL HISTORIES