Word Reports & works Cited  

Useful ribbons Insert Tab Headers & Footers Insert Page Number Insert current date & time C A B

Useful Ribbons Reference Tab Footnotes group     Footnotes group Citations & Bibliography group Citation Styles Adding Source/Reference Information Built-in Bibliography/Works Cited    C D A B E

Useful ribbons Page Layout Tab Margins Insert Page Breaks Page Border Left & Right Indentation C B A D

All About Proofreading Proofreading is checking copy for Accuracy Spelling, grammar, punctuation, etc. Impression Tense, tone, intent Professionalism Overall appearance, clarity, conciseness

Introduction (Cont.) After this lesson you will be able to Proofread a document and apply appropriate proofreading marks Correctly key a document that has proofreading marks applied to it Accurately identify common proofreading marks

Reports A report is a clearly structured document that presents information about an investigation that you have undertaken. A report can be more than just a research paper. A report can be a chronological, factual account of something that generally answers the questions of who what when where how why Instructors assign research papers so that students have the opportunity to independently learn gain practice in the process of researching so that they will know how to find and present information

Report Styles Popular report styles include APA MLA Report styles define the rules for creating or writing the paper and citing or crediting sources Each style of report have rules but requirements are ultimately up to the teacher

PARTS OF A REPORT Reports generally have five main parts The title page contains the Title of the Report, the name of the authors, the Teacher’s name, the Class name and period, and the date it was written The introduction tells why the report was written and explains how the writers got their information. The main section or body includes all the information that was gathered. This should be set out in separate sections. Each section should deal with only one topic. The conclusion or summary section reminds people briefly about the sections of the report. It gives the conclusions about what was investigated. It also lists any recommendations on action that should be taken. The bibliography or works cited is an organized list of sources or information used in a written document.

Formatting The cover page of the report is Vertically and Horizontally centered on the page and there are approximately 25 lines between the tile and your name. The title page should include the Title Name Teacher Name Class name & Period Date  If no cover page is required add Your name Teachers name Class Name & Period Information Should be double spaced and appear at the top of the first page of the report

Formatting The body of a report is double spaced Long quotations and lists are single spaced indented 1 inch on the left A bibliography or works cited is double spaced and has a hanging indent

Formatting The steps to add sources that will be used to created a work cited page or in-text citations Reference Tab Citations & Bibliography group Insert Citation Add Sources The steps to generate a works cited or bibliography Reference tab Citations & bibliography group Bibliography Insert bibliography

PAGE NUMBERING, BULLETS, AND NUMBERING Use the page number button on the Insert tab to add pages numbers to your document Numbered list are used when items appear sequentially. Bulleted lists are used when the order of items does not need to be emphasized. Number and bulleted lists should be single spaced

INDENTS An indent is the space you insert between the text and a document’s margins Indenting text: Ruler bar Buttons Paragraph dialog box The path to set indents Home Tab > Paragraph Group> More button > Indentation A

INDENTS Describe each kind of indent Long quotations Bibliographies First line indent – Indents the first line only Right indent – indents information from the right margin Left indent – indents information from the left margin Hanging indent – all lines indented from the left except the first line Long quotations Left and Right indent   Bibliographies Hanging

Citing Sources in Reports Using reference citations in a bibliography

What is a Citation? Citations are references made by a writer to indicate whether he/she has paraphrased or quoted material from another source.

Why use Citations? Why is it necessary to cite someone else’s ideas or words? Failing to do so is called plagiarism, which can have serious legal repercussions.

MLA Style The MLA Handbook for Writers of Research Papers suggests giving credit in the body of your research paper rather than in footnotes or endnotes. These are called Internal Citations.

Types of Sources Books Newspaper Article in a Periodical Web site Electronic Source Report Film Art and many more. . .

Adding Internal Citations To give credit, simply type in the appropriate information in the Reference tab, Insert Citation, Add New Source. Place the insertion point at the end of the paragraph where you want the internal citation. Click on the Insert Citation button and select the correct source.

Adding Page Number to Internal Citation Once the author’s name is inserted, click on the name. Click on the Citation Options box arrow and choose Edit Citation. Type in the page number in the Pages text box. Click OK. Press the End key and type a period. Example: The third is taking the steps to achieve your career goal (Dillion 3).

Creating a Works Cited Page MLA Style Create a new page at the end of the report by doing a Ctrl + Enter. Center and key the title Works Cited in title case (Capitalize Each Word.) Enter once. Generate the references through the References tab, Bibliography, Insert Bibliography. Select the references and DS. Remove Space After Paragraphs.

Works Cited Page Word 2007, 2010, and 2013 automatically lists the references in alphabetical order by author’s last name. Word 2010 and 2013 automatically creates the hanging indents for each source in the Works Cited page.

Example of a Bibliography Unbound or Bound Report A Works Cited page is also called Bibliography or References

Bibliography/works cited The Bibliography is a list of books, magazine articles and other sources used in preparing the report. Steps to add in-text citations Type information in the Reference Tab Insert Citation Add New Source

GOOD THINS TO KNOW List the ways to spell check a document Review Tab > Proofing Group > Spell Check Shift + F7 Spell check will not always find the grammar and spelling errors? Insert a new page in a document by pressing Ctrl + Enter Insert Tab > Pages Group > Page Break

Evaluating Sources Authority Currency Accuracy Bias Does a reputable person, group, institution support the source Is the information presented without bias Is the author credentials listed and verifiable Currency Is the information up-to-date Are dates of sources listed What is the last dated revised or updated Accuracy Is the information free of errors Is it verifiable Are the sources clearly identified Bias Is a one-sided perspective Is unable to be objective

Acknowledgements Acknowledge all sources Do not plagiarize When you summarize, paraphrase or rewrite information in your own words you must acknowledge the source Give credit where credit is due!