Registration and Enrolment Processes 2015 Academic Year Technical and Vocational Education and Training Colleges Registration and Enrolment Processes 2015 Academic Year Portfolio Committee on Higher Education and Training 18 February 2015

Presentation Outline Preparations for 2015 Registration TVET Colleges Indicative Budget Components of the Programme Funding TVET Colleges Indicative Bursary Allocation Elements Covered by the TVET College Bursary Scheme Registration Process Campuses Visited to Monitor Registration Achievements to Date Challenges and Solutions Conclusion

Preparations for 2015 Registration TVET colleges submitted their enrolment plans, inclusive of programme offerings and enrolment figures through the submission of Strategic, Annual Performance and Operational Plans to the Department 2015/16 TVET college Strategic Plans were approved by the Minister in 2014 The 2015 TVET college calendar and enrolment schedule was distributed to colleges in the last quarter of 2014 Colleges held open days/weeks and early applications and pre- registration took place from the last quarter of 2014 Bursary applications are integrated into the college application process 10% of bursary allocations (advance) was paid to ALL colleges in January 2015 Bursary allocations for 2015 = R2.2 billion

TVET Colleges Indicative Budget Allocation Challenges & Solutions – Registration Process Some colleges reported long queues. Mechanisms to reinforce pre-registration and the improvement of IT systems are explored. Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process. This matter was swiftly dealt with and additional support through trained provincial officials provided to the college. IT system failure reported at 3 colleges. These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with the colleges on 3 February 2015. Some colleges requested registration fees from students. These colleges are to streamline the bursary application process to the registration process. Affording students who do not qualify for bursaries are encouraged to pay. Re-enforcement of communication in this regard is prioritised. 2014/15 2015/16 % share Eastern Cape 838 630 000 889 347 000 14% Free State 389 424 000 412 975 000 7% Gauteng 1 364 872 000 1 447 412 000 23% KwaZulu-Natal 1 033 932 000 1 096 460 000 18% Limpopo 657 723 000 697 499 000 11% Mpumalanga 413 864 000 438 893 000 Northern Cape 94 427 000 100 138 000 2% North West 314 409 000 333 423 000 5% Western Cape 719 892 000 763 427 000 12% Total 5 827 173 000 6 179 574 000 100% Average Baseline Growth Rate from 2014 to 2015 6.0%

Components of Programme Funding The programme budget allocation for TVET colleges is determined in terms of the Norms and Standards for funding. It consists of the following: Compensation of Employees for all TVET colleges appointed to offer Ministerial approved programmes (NCV and Report 191) Operational costs for the TVET colleges Goods and Services costs for provincial TVET colleges units From 2015/16 Compensation of Employees budget allocation will be retained in the Department to pay for salaries of college employees due to the function shift

TVET Colleges Indicative Bursary Allocation 2014/15 2015/16 % share Eastern Cape 227 212 000 237 981 000 11% Free State 148 253 000 154 665 000 7% Gauteng 467 933 000 488 707 000 22% KwaZulu-Natal 447 349 000 467 891 000 21% Limpopo 281 502 000 294 618 000 13% Mpumalanga 129 184 000 135 107 000 6% Northern Cape 43 215 000 45 182 000 2% North West 135 579 000 141 667 000 Western Cape 227 510 000 238 182 000 Total 2 107 737 000 2 204 000 000 100% Average Baseline Growth Rate from 2014 to 2015 5%

Components Covered by the Bursary in TVET Colleges The bursary allocation for TVET colleges consists of the following: Tuition Fees; and Allowances (Transport and Accommodation) This form of funding is channeled through NSFAS NSFAS pays TVET colleges on a claim basis

Registration - 2015 New students receive counselling for career choices Colleges conduct placement tests (not for exclusion) but for correct programme choice advice and identification of possible academic support Colleges process registration according to the detailed enrolment and registration plan provided in the preceding year (2014) DHET including trained provincial officials provided support during the registration and enrolment process New and “old” students went through induction programmes Classes commenced on 19 January 2015

Monitoring Registration at TVET College Campuses A total of 146 college campuses were visited during the registration period Priority was given to colleges requiring support Province No. of college campuses visited Eastern Cape 28 Free State 19 Gauteng 18 KwaZulu-Natal Limpopo 17 Mpumalanga 8 Northern Cape 6 North West 10 Western Cape 21 TOTAL 146

Achievements (Preliminary data) Province NC(V) L2-L4 N1-N3 Intro to N4 N4-N6 Eng. Business Other Total Eastern Cape 13 646 3 841 522 1 681 10 370 597 30 657 Free State 5 020 4 914 330 2 135 10 933 193 23 525 Gauteng 21 138 14 233 1 709 7 376 16 280 1 107 61 843 KwaZulu-Natal 14 772 5 865 76 3 150 14 585 169 38 617 Limpopo 20 896 9 932 235 3 665 14 001 353 49 082 Mpumalanga 9 666 4 173 289 1 639 3 011 50 18 828 Northern Cape 2 089 1 069 31 94 2 461 839 6 583 North West 5 906 3 456 1 049 4 764 51 15 226 Western Cape 8 302 5 010 470 1 402 10 171 3 228 28 583 TOTAL 101 435 52 493 3 662 22 191 86 576 6 587 272 944

Trends There are more students enrolling for NATED programmes compared to the NC(V) programmes This could be as a result of more Matriculants entering the system and not wanting to repeat the same level It could also be that it is easier for college to increase headcount enrolment via NATED programmes Only few colleges offer the Introduction to N4 Programme Enrolment in the Ministerial approved programmes is significantly more than in occupational programmes In the N4 to N6 enrolments, significantly more students enrol for Business Studies compared to Engineering Studies The last enrolment date for data collection for the first quarter is 20 February 2015

Achievements Over years the enrolment and registration planning process has improved and better prepared colleges for the registration process TVET colleges that pre-enrolled in the last quarter of 2014 experienced fewer/shorter queues TVET colleges with good IT systems for enrolment and good bandwidth processed registration faster The training of officials at campuses enabled accurate and prompt reporting on the registration processes and challenges were attended to faster

Challenges and Solutions Some colleges reported long queues Mechanisms to reinforce pre-registration and the improvement of IT systems are explored Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process This matter was swiftly dealt with and additional support through trained provincial officials provided to the college IT system failure reported at 3 colleges These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with colleges on 3 February 2015 Some colleges requested registration fees from students Colleges are to streamline the bursary application process to the registration process Students who afford and do not qualify for bursaries are encouraged to pay fees. Re-enforcement of communication in this regard is prioritised

Conclusion The final date for the capturing and reporting on the first quarter enrolment figures is 20 February 2015 A draft policy has been developed for the verification of the college enrolments, which will be conducted by external college auditors. This complies with the Auditor-General requirements Current enrolment trends point to a steadily growing TVET college sector

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