COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 01 Quick Tour of QuickBooks Donna Kay McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.

Why Choose QuickBooks? 4 million users 95% of small business accounting software sales 1-2

Transactions Two ways to enter transactions in QuickBooks: 1. Onscreen journal 1-3

Transactions Two ways to enter transactions in QuickBooks: 2. Onscreen forms 1-4

Create An Accounting System using QuickBooks Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists: Customer list Vendor list Item list Employee list Other 1-5

Create An Accounting System using QuickBooks Step 4: Enter transactions using an onscreen journal or onscreen form. 1-6

Create An Accounting System Using QuickBooks Step 5: Prepare reports. Balance sheet Income statement Statement of cash flows 1-7

QuickBooks Navigation Icon bar 1-8

QuickBooks Navigation Menu bar 1-9

QuickBooks Navigation Home page 1-10

Home Page Customers 1-11

Home Page Vendors 1-12

Home Page Employees 1-13

Home Page Banking 1-14

Home Page Company 1-15

COMPANY SNAPSHOT 1-16

CUSTOMER CENTER 1-17

VENDOR CENTER 1-18

EMPLOYEE CENTER 1-19

DOCS CENTER 1-20

Report Center 1-21

Go Paperless Two types of QuickBooks templates: REPORTS Excel templates QB reports exported to Excel Example: Trial Balance DOCS Excel templates QB Documents export to Excel Example: Invoice, Check 1-22

Go Paperless Export QuickBooks Reports to Excel: Download Go Paperless Reports Excel template (www.myquickbooks.me) Save workbook as: YourFirstName YourLastName CH 1 REPORTS 1-23

Go Paperless Export QuickBooks Reports to Excel: Display Trial Balance on QB screen. Select Excel > Update Existing Workbook. 1-24

Go Paperless Export QuickBooks Reports to Excel: Select workbook and sheet. Select Advanced > uncheck Include QuickBooks Export Guide worksheet with helpful advice > OK. Select Export. 1-25

Go Paperless Step-by-step instructions to Export QuickBooks Reports to Excel: See Chapter 1, pages 1.28 - 1.30 See INSTRUCTIONS sheet in the Reports Excel template 1-26

APP CENTER 1-27

QuickBooks Help 1-28

QuickBooks Files .QBW = QuickBooks Working File .QBB = QuickBooks Backup File .QBM = QuickBooks Mobile (Portable) File 1-29

QuickBooks Backups See Chapter 1 or Appendix B for step-by- step instructions on how to back up your QuickBooks files. 1-30

Two Ways to Do Your QuickBooks Assignments Workflow If you are using the same computer And you have no errors Keep using the same .QBW file. Restart & Restore If you are changing computers Or if you have an error Use the text .QBB data files to restore. 1-31

TO LEARN MORE … Turn to Chapter 1 Visit the Online Learning Center www.mhhe.com/kay2012 Visit www.myquickbooks.me 1-32