Electronic Integrating Resources February 8, 2007 mmb

Electronic Integrating Resources Integrating Resources: A Cataloging Manual = Appendix A to the BIBCO Participants’ Manual and Module 35 of the CONSER Cataloging Manual Rules and Tools for Cataloging Internet Resources Session 5: “Cataloging Online Integrating Resources” Session 6: “Updating Online IR Records for Changes” OCLC Technical Bulletin 252, Section 1 (p. 4-6 of PDF file) http://www.oclc.org/support/documentation/worldcat/tb/252/ Cataloging Electronic Resources: OCLC-MARC Coding Guidelines http://www.oclc.org/support/documentation/worldcat/cataloging/ electronicresources/default.htm Internet Archive’s Wayback Machine Alexa http://www.archive.org/web/web.php http://www.alexa.org/ The first two sources are primarily useful for understanding the principles of cataloging electronic integrating resources, including how to evaluate them, which elements of description are required and how to find and record them. Keep in mind, however, that the OCLC-MARC tagging practice for the fixed field has changed considerably since the publication of these two documents, so the cataloging examples are no longer accurate. That is where the second two documents are very helpful. OCLC Technical Bulletin 252 describes the many technical changes that took place with the implementation of Connexion version 1.6 in June 2006. Among these changes is the way integrating resources are entered into the OCLC database. The OCLC-MARC coding guidelines combine explanations of the MARC tags with appropriate references to AACR2, LCRIs and BIBCO and CONSER practice. It also gives helpful guidance in determining Type of Record, Bibliographic Level, and Type of File for these redefined MARC elements. The Wayback Machine allows you to search the Internet Archive for earlier iterations, or versions, of an online integrating resource. This is crucial for pre-cataloging fact-finding, because it may uncover earlier titles by which the resource may already have been cataloged. Alexa is helpful in identifying the publisher and place of publication for a Web site for cases when that information is not readily available at the Web site itself.

Keep in mind … What are you cataloging? (level of description or “granularity”) Database that is part of a Web site? The Web site itself? Integrating resources are continuing resources The catalog record will include serial-like elements Integrating resources are cataloged using the latest iteration Iteration = an instance of an integrating resource, either as first published or after it has been updated Granularity: Which aspect of the resource will your bibliographic record represent? Once you’ve determined that your resource is truly an integrating resource (as opposed to a monograph or serial), you also need to determine what type of resource it is. Choose the primary content of the resource: Language/textual content: includes primarily textual Web sites and databases, disregarding incidental images and/or search software. Computer file content: Restricted to computer software, computer-manipulable numeric data, computer-oriented multimedia, online systems or services. Electronic integrating resources are continuing resources, and are cataloged using both Chapter 12 and Chapter 9 of AACR2 and relevant LCRIs. Unlike serials, however, they are cataloged using the latest iteration (serials are cataloged using the earliest available issue). Since electronic integrating resources can change so much, recording variant titles as well as other significant changes in the publication is very important in keeping the catalog record useful. This is where tools like the Wayback Machine can help in providing a bibliographic history. Variant forms of title (as well as earlier titles) are very important In MARC record, 246 or 247 field can serve as both note and added title entry

Fixed Field Workform: Continuing Resources 006: Computer File m d [ ] BLvl (Bib Level) = i for integrating resource (not m, not s) S/L (Successive/Latest entry) = 2 for integrating entry Form (Form of item) = s Orig (Original form of item) = s SrTp (Type of continuing resource) = w for Web sites, d for updating databases Freq (Frequency) = usually u for unknown Reg (Regularity) = usually u DtSt (Date status) = c for current (for continuing integrating resources) Dates (First) = probable beginning date Dates (Second) = 9999 OCLC input conventions as of June 2006 (Connexion Client 1.60): Use Continuing Resources workform (formerly known as the Serials workform), not books (change workform from Books if editing existing copy.) This example is for a typical electronic textual integrating resource, in this case a Web site. Bib Level = “i” for integrating resource S/L (Successive/Latest entry) = 2, to indicate that the record is formulated using the revised rules for integrating entry Encoding level = I, not “blank” -- cannot authenticate (yet) in BIBCO or CONSER Source = “d” not “c” (non-BIBCO/CONSER) Form = “s” for electronic; Orig = “s” for electronic SrTp = “d” for updating database or “w” for updating Web site Frequency and regularity: if the integrating resource is truly “continuously updated” use code “k” and “r.” More commonly, you will see “u” and “u” (or “u” and “x” according to OCLC guidelines). Date status = “c” for currently published Web sites Supply an estimated beginning date; supply language and country of publication as usual.

Variable Fields 006 m d s 007 c ǂb r ǂd c ǂe n 090 QH437 049 CLYY 245 Learn.Genetics ǂh [electronic resource] / ǂc Genetic Science Learning Center at the University of Utah. 246 3 Learn Genetics 247 1 Genetic Science Learning Center ǂf <May 2000-May 2006> 260 Salt Lake City, Utah :ǂb The University of Utah, Genetic Science Learning Center 362 Began in 2000? 500 Title from home page (viewed Nov 20, 2006). 520 An educational resource that explains how genetics relates to our lives and society. Online activities, labs, experiments, and workshops for students, teachers, families, and all others curious about genetics. 538 Mode of access: World Wide Web. 710 2 University of Utah. ǂb Genetic Science Learning Center. 856 4 ǂu http://learn.genetics.utah.edu/ Here are some selected fields from a catalog record for a current Web site: (006 is actually part of the fixed field, but since it shows up in OCLC this way, I included it.) 090 contains the class number only, no Cutter. 245 includes the GMD electronic resource. 246 contains an added entry for the title without the intervening period. 247 contains a title that appeared on earlier iterations of the Web site. 362: Supply an estimate of when the Web site began. 5XX notes: Note that the fields are in numeric order and not AACR2 order: you may opt to order them either way, since CONSER has one convention and BIBCO has another and members of both programs catalog electronic integrating resources.