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4. 588: Course 101 June 10, 2010 Les Hawkins, moderator Shana McDanold, presenter

5. 588 Source of Description Note: Background MARBI proposal no. 2009-07: www.loc.gov/marc/marbi/2009/2009-07.html www.loc.gov/marc/marbi/2009/2009-07.html Problem – 500 DBO/LIC notes more prominent than publicly- needed notes; no way to suppress in OPAC – 9XX local OCLC notes needed to distinguish CONSER records not shared across systems 5

6. What should I use it for? Issues consulted: – 588 _ _ $a Description based on: … (DBO) – 588 _ _ $a Latest issue consulted: … (LIC) – 588 _ _ $a Description based on: …; title from … Cataloging information – 588 _ _ $a AACR2=IUL $a Not related to serial with the same title also published in New Brunswick in the 1940s. $5 NYG Questionable or prospective data – 588 _ _ $a Per email from publisher 11 July 2002, ceased in print; may be published electronically in future. $5 DLC – 588 _ _ $a Publication to be resumed… 6

7. What remains in the 936 field? 936 _ _ $a Converted from ELvl 4 (OCLC) [AACR2 record: OCLC cleanup] 936 _ _ $a PR 58225 [AACR2 record: OCLC Parallel Record] 936 _ _ $a Unknown $a Mar. 1965 [pre-AACR2 record]

8. But… Stand-alone source of title note = 500 field 8 Example: 500 _ _ $a Title from caption.

9. Field Elements Subfields – $a Source of description note – $5 Institution code – $6 Linkage – $8 Field link and sequence number 9

10. Order of notes Input 5XX notes in numeric tag order – 588 notes will generally be the last notes in a record – Exception: 533 and 539 notes follow 588 notes Within 588 notes: “Description based on” note, followed by the “Latest issue consulted” note

11. 11 DBO and LIC notes  Mandatory notes 588 _ _ $a Description based on: Julio 2004; title from t.p. 588 _ _ $a Description based on: January/February 1988 issue; title from caption. 588 _ _ $a Latest issue consulted: V. 17, no. 6 (Sept. 1954). 588 _ _ $a Description based on: 1976; title from cover. 588 _ _ $a Latest issue consulted: 1976.

12. Ex. 1. Creating a new record (CSR) 12 Ex. 1. CSR: 362 1_ $a Began with 546 __ $a English and Spanish. 5__ __ $a Description based on: 5__ __ $a Latest issue consulted: On title page of beginning issue: February 2010

13. Ex. 1. Creating a new record (CSR) 13 Ex. 1. CSR: 362 1_ $a Began with February 2010. 546 _ _ $a English and Spanish. 588 _ _ $a Description based on: Feb. 2010; title from t.p. 588 _ _ $a Latest issue consulted: Feb. 2010. On title page of beginning issue: February 2010

14. Ex. 2. Working with copy: AACR2 (non CSR) On issue: Vol. 24, no. 4/5 April/May 2010 In OCLC: AACR2 record created prior to the CSR guidelines 362 0_ $a Vol. 1, no. 1 (Jan. 1999)- 500 _ _ $a Title from cover. 500 _ _ $a Latest issue consulted: Vol. 4, no. 3 (Mar. 2003). On issue: Vol. 24, no. 4/5 April/May 2010 In OCLC: AACR2 record created prior to the CSR guidelines 362 0_ $a Vol. 1, no. 1 (Jan. 1999)- 500 _ _ $a Title from cover. 500 _ _ $a Latest issue consulted: Vol. 4, no. 3 (Mar. 2003). A = 500 _ _ $a Title from cover.  588 _ _ $a Title from cover. B = 500 _ _ $a Latest issue consulted:  588 _ _ $a Latest issue consulted: Vol. 24, no. 4/5 (Apr./May 2010). C = Both of the above D = None of the above

15. Ex. 3. Working with copy: AACR2 (non-CSR) 310 _ _ $a Annual 362 0 _ $a Vol. 6 (1992)- 500 _ _ $a Latest issue consulted: Vol. 11 (1997). On latest issue: Volume 24 2010 Issued in 2 pts.: “Small animal & exotics” and “Large animal” Publication has been issued this way since vol. 13 (1999).

16. Ex. 3. Working with copy: AACR2 (non-CSR) 310 _ _ $a Annual 362 0 _ $a Vol. 6 (1992)- 515 _ _ $a Issues for vol. 13 (1999)- issued in two parts: Small animal & exotics; and: Large animal. 588 _ _ $a Latest issue consulted: Vol. 24 (2010). On latest issue: Volume 24 2010 Issued in 2 pts.: “Small animal & exotics” and “Large animal” Publication has been issued this way since vol. 13 (1999).

17. Ex. 4. Working with copy: AACR2 (non-CSR) OCLC # 37933041 Title: Consolidated index to the New York University Institutes on Federal Taxation Received in multiple parts with their own titles Latest issue called: 40 T Nov. 2009 500 _ _ $a Description based on: 1976/1997. 500 _ _ $a Kept up-to-date by annual revised pages called “releases.” 500 _ _ $a Latest issue consulted: Release 38T (Sept. 2007). 515 _ _ $a Issued in 2 volumes.

18. Ex. 4. Working with copy: AACR2 (non-CSR) OCLC # 37933041 Title: Consolidated index to the New York University Institutes on Federal Taxation Received in multiple parts with their own titles Latest issue called: 40 T Nov. 2009 500 _ _ $a Kept up-to-date by annual revised pages called “releases.” 515 _ _ $a Issued in 2 volumes… … 588 _ _ $a Description based on: 1976/1997. 588 _ _ $a Latest issue consulted: Release 40T (Nov. 2009).

19. Ex. 5. Working with copy: pre-AACR2 I have pre-AACR2 copy for a print serial. Should I… A = Convert the 936 field to 588 fields B = Either convert to 588 fields or leave the 936 depending on cataloger judgment C = Leave the 936 as is 19

20. For more information… CONSER OpCo Meeting agenda: http://www.loc.gov/acq/conser/agenda-ops- 2010.html http://www.loc.gov/acq/conser/agenda-ops- 2010.html CONSER OpCo Meeting outcomes: http://www.loc.gov/acq/conser/OpCo-2010- Notes.pdf http://www.loc.gov/acq/conser/OpCo-2010- Notes.pdf OCLC Tech Bulletin 258: http://www.oclc.org/support/documentation/ technicalbulletins/ http://www.oclc.org/support/documentation/ technicalbulletins/