Project Integration Management CHAPTER 4 (BUS445) 1436/1437 هــ Zammel Mongia

Integration Management Includes processes to ensure that all the elements of a project are properly coordinated Making tradeoffs among competing alternatives and objectives to meet stakeholder needs Typically the most important knowledge area for the Project Manager 1436/1437 هــ Zammel Mongia

Why Do We Manage Integration? Manage change and communication Reduce project time and cost Involve stakeholders early and often Make results visible Identify problems/solutions early Use relevant experience as early as possible 1436/1437 هــ Zammel Mongia

Who Manages Integration? Project Manager – Integrator for the project that executes processes Team Members – Concentrate on completing tasks, activities, & work packages Project Sponsor – Protect project from changes and losing resources 1436/1437 هــ Zammel Mongia

How Do We Manage Integration? Use the six integration processes Develop project charter Develop project management plan Direct and manage project execution Monitor and control project work Perform integrated change control Close project or phase Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase Zammel Mongia 1436/1437 هــ

How Do We Manage Integration? Each process has: Inputs Tools and Techniques Outputs Remember that inputs and outputs can feed more than one process! Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase Zammel Mongia 1436/1437 هــ

Project Charter After deciding what project to work on, it is important to let the rest of the organization know A project charter is a document that formally recognizes the existence of a project and provides direction on the project’s objectives and management and name the project manager. It is usually no more than one page long. Key project stakeholders should sign a project charter to acknowledge agreement on the need and intent of the project; a signed charter is a key output of project integration management 1436/1437 هــ Zammel Mongia

Project Charter Input Contract Statement of work Enterprise environmental factors Organizational process assets Tools & Techniques Project selection methods Project management methodology Project management information system Expert judgment Outputs Project charter Zammel Mongia 1436/1437 هــ

Project Charter IMAGE Inputs Tools & Techniques Outputs Project Statement of Work Inputs Tools & Techniques Project Selection Methods Project Management Methodology Project Management Information System Expert Judgment Enterprise Environmental Factors Outputs Project Charter Contract Organizational Process Assets Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase Zammel Mongia 1436/1437 هــ

Project Management Plan is a document used to coordinate all project planning documents and help guide a project’s execution and control. Documents project planning assumptions and decisions regarding choices, facilitates communication among stakeholders, provides a baseline for progress measurement and project control . Should be dynamic, flexible and subject to change when the environment or project changes. Includes all project planning documents Plans created in the other knowledge areas are subsidiary parts of the overall project management plan. Zammel Mongia 1436/1437 هــ

Project Management Plan Tools & Techniques Inputs Preliminary Project Scope Statement Project Management Methodology Project Management Information System Expert Judgment Project Management Processes Outputs Project Management Plan Enterprise Environmental Factors Organizational Process Assets Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase 1436/1437 هــ Zammel Mongia

Common Elements of a Project Management Plan Introduction or overview of the project. Description of how the project is organized. Management and technical processes used on the project. Work to be done, schedule, and budget information. Many govt. agencies provide guidelines for creating PMPs. 1436/1437 هــ Zammel Mongia

Direct & Manage Execution Project execution involves managing and performing the work described in the project management plan The majority of time and money is usually spent on execution The application area of the project directly affects project execution because the products of the project are produced during execution Zammel Mongia 1436/1437 هــ

Direct & Manage Execution General management skills like leadership, communication, and political skills Product, business, and application area skills and knowledge Northwest Airlines spent millions of dollars and had a team of 70 full-time people working on the project led by a PM who had never worked in an IT dept but had extensive knowledge of the airline industry and reservation process Use of specialized tools and techniques 1436/1437 هــ Zammel Mongia

Direct & Manage Execution Outputs Inputs Tools & Techniques Project Management Plan Deliverables Project Management Methodology Project Management Information System Approved Corrective Actions Requested Changes Approved Preventive Actions Implemented Change Requests Approved Change Requests Approved Defect Repair Implemented Preventive Actions Validated Defect Repair Implemented Defect Repair Administrative Closure Procedure Work Performance Information Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase 1436/1437 هــ Zammel Mongia

Monitor & Control Project Work Monitoring project work includes collecting, measuring, and disseminating performance information Two important outputs of monitoring and controlling project work include recommended corrective and preventive actions Corrective result in improvements in project performance and preventive reduce the chances of negative consequences associated with project risks Other outputs – forecasts, recommended defect repairs and requested changes Zammel Mongia 1436/1437 هــ

Monitor & Control Project Work Tools & Techniques Outputs Recommended Corrective Actions Inputs Project Management Methodology Project Management Information System Earned Value Management Expert Judgment Project Management Plan Recommended Preventive Actions Work Performance Information Forecasts Recommended Defect Repair Rejected Change Requests Requested Changes Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase Zammel Mongia 1436/1437 هــ

Integrated Change Control *Change Control Board is formed to review change requests. It is used to approve or reject change requests. After the project scope has been baselined, each requested change must go through a change control review process. *Project Manager detect deviations and take timely corrective action. *When a change request is received, the following steps must be taken (in this order) 1-Evaluate (assess) the impact of change to the project 2-Create alternatives including cutting other tasks, crashing, fast-tracking etc. 3-Meet with management, sponsors etc. 4-Meet with the customer if necessary Zammel Mongia 1436/1437 هــ

Integrated Change Control Project Management Methodology Project Management Information System Expert Judgment Approved Change Requests Inputs Project Management Plan Rejected Change Requests Requested Changes Project Management Plan Updates Work Performance Information Project Scope Statement Updates Recommended Preventive Actions Approved Corrective Actions Recommended Corrective Actions Approved Preventive Actions Recommended Defect Repair Approved Defect Repair Deliverables Validated Defect Repair Deliverables Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase Zammel Mongia 1436/1437 هــ

Close Project or Phase To close a project, you must finalize all activities and transfer the completed or cancelled work to the appropriate people Main outputs include: Administrative closure procedures Contract closure procedures Final products, services, or results Organizational process asset updates Project documentation, project closure documents, historical information produced by the project, lessons-learned report 1436/1437 هــ Zammel Mongia

Close Project or Phase Outputs Tools & Techniques Inputs Administrative Closure Procedure Inputs Project Management Plan Project Management Methodology Project Management Information System Expert Judgment Contract Closure Procedure Contract Documentation Final Product, Service, or Result Enterprise Environmental Factors Organizational Process Assets Work Performance Information Deliverables Project Charter Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project or Phase 1436/1437 هــ Zammel Mongia

Integration Management Summary Know the integration management processes and where they belong Project plan documents the basis for all project decisions Understand the authority and limits of authority of the project manager All changes should be guided by the processes in the project plan. 1436/1437 هــ Zammel Mongia