Reading a Budget Variance Report for Special Purpose Fund *Use keyboard arrows to view*

Budget Variance Report Financial statement generated monthly from People Soft General Ledger account balances Compares monthly and fiscal year-to-date activity to department budget by revenue/expense line items

Other Reports to Complement Budget Variance Other reports, available in Vista Plus, provide transaction level detail in support of account balances on budget variance report Monthly Accounts Payable Distribution Year-to-date Accounts Payable Distribution Gross Job Distribution Telephone detail available from Pinnacle If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request

Shows budget compared to monthly and fiscal year-to-date revenues & expenses Reconciles to Gross Distribution Report, Summary & Accruals Reconciles to Year-to-Date Accounts Payable Distribution Reconciles to Monthly Accounts Payable Distribution Reconciles to Gross Distribution Report

Shows all Accounts Payable charges for current month

Shows all Accounts Payable charges year-to-date

Shows a summarized employee earnings and hours for current pay, month-to-date, current-year-to-date and fiscal year-to-date Payroll earnings codes such as regular, sick, personal, vacation Net gross salary earnings Total gross reflects sum of net gross plus benefit choices through OPT program such as medical and dental coverage's and insurance Reconciles to Gross Job Distribution ** Summary and Accruals** Reflects Jefferson contribution to FICA Reconciles to Budget Variance Flex Benefits 6302 Reconciles to Budget Variance Employee FICA 6309

Represents current month’s earnings and hours accrual to record expense from last day of last pay period to last day of month Shows detailed month-to-date earnings and hours with accruals Represents reverse of prior month’s earnings and hours accrual to record expense from last day of the last pay period to last day of month Summarizes month-to-date column Reconciles to previous Gross Job Distribution Reconciles total Salaries on Budget Variance Report

Questions? If you have a question about Budget Variance activity, please contact your accounting representative in the Controller’s Office to provide assistance.