Reading a Sponsored Programs Financial Statement *Use keyboard arrows to view next*

What is a Grant Statement? The Grant Statement is generated monthly from PeopleSoft General Ledger account balances Budget Represents approved budget from sponsor for direct and indirect costs Amount Expensed Represents actual expenses that have been charged to sponsored project Commitments Represents salaries, fringe benefits and other expenses that have been committed or encumbered but not yet expensed against the sponsored project Balance Available Represents remaining balance in sponsored project; it equals the BUDGET less the AMOUNT EXPENSED and COMMITMENTS

Reconciling a project crossing fiscal years may require multiple year end reports Business Unit Department Product Accounts A C B D E F H G

Other Reports to Complement Grant Statements Grant Statements are available in Vista Plus Other reports, also available in Vista Plus, provide transaction level detail in support of account balances on grant statements Current Earnings Year-to-Date Combined Activity Monthly Inventory Usage by Department Year-to-Date Accounts Payable Grant Distribution Encumbrance Summary Telephone detail available from Pinnacle If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request

The Current Earnings Report reflects the earnings of individual employees charged to a sponsored project as well as future charges through the budget end date. These earnings are displayed for a fiscal year in a pay-by-pay format. Salary encumbrance appears for all employees currently on project. It is computed by multiplying employee's biweekly salary times number of pay periods through the budget end date. A B C D

The Combined Activity Report is produced on a monthly basis and summarizes non-labor expenses charged to a sponsored project. B

The Inventory Usage by Department Report summarizes monthly charges from the Pharmacy, University Warehouse (Stores) and Supply, Processing and Distribution (SPD). E

The Accounts Payable Grant Distribution Report summarizes processed invoices, requests for payment, travel reimbursement sand interdepartmental charges. The report is available in two formats: monthly and fiscal year to date. F G

The Encumbrance Summary Report is generated monthly and reflects amounts not yet invoiced on purchase orders. H

Computing F&A Costs After all direct costs are posted for a particular month, F&A costs (indirect costs) are applied as percentage of total direct expenses or cash receipts The F&A rate and methodology can be found on the Notice of Grant Award (NoA) or Office of Research Administration establishment memo

Any Questions? If you have a question about reading a statement, please contact your accounting representative in Sponsored Programs Accounting Office to provide assistance.