Global Grid Forum GridForge GGF9 October 2003 Steve Crumb

GridForge Cookbook for Group Chairs Front Page (What will we look like? Project info) Who is doing what? (membership and roles) What will we track? (trackers) What documents will we manage? (doc management) What discussions will we have? (forums) How will we track milestones? (tasks) Shortcuts Future

GridForge Cookbook – Front Page Consistent (not rigid) web presence At-a-glance access to important info (name, mail lists, chairs, charter, area, etc.) Summary and links to detail of artifacts (agendas, meeting minutes, drafts, etc.) Simple navigation to submit or browse Decentralized management of group presence Simple HTML front page updates Tools to manage group artifacts Forms for creating, submitting, managing

GridForge Cookbook – Front Page Existing Project front page Template for new projects

GridForge Cookbook – Who is doing what? Project administration (chairs and/or delegate) Project membership User creates login (Request Membership tracker?) Admin adds to Project and establishes role (member or administrator) Privacy issue for behind the scenes administration Review of user types: administrator, member, non-member (authenticated), site visitor (not authenticated)

GridForge Cookbook – Who is doing what? How? Project Administration page Add member Set role

GridForge Cookbook – What will we track? Trackers allow for submission, prioritization, monitoring, and assignment of “issues” Examples: Request Membership Agenda items for next meeting Revisions for documents Suggestions for project improvement Trackers can have “canned responses”, status, and priority and be emailed to a member

GridForge Cookbook – What will we track? How? Creating a tracker Browsing and submitting tracker items Managing tracker details

GridForge Cookbook – What documents will we manage? Two tools: Document Manager – for most artifacts File Release – for finalizing GGF documents Custom folder/sub-folder configuration File locking; versioning Simple submission Must read and agree to Acceptable Document usage policy

GridForge Cookbook – What documents will we manage? Document Manager examples Papers or presentations for upcoming meetings Early stages of draft documents Meeting agendas/minutes (see Forum option) File Release Later stages of draft documents Code for prototypes or implementations Note ability to set active version different from highest version number (e.g., make v. 5 publicly available while finalizing v. 6)

GridForge Cookbook – What documents will we manage? How? Making a new folder Submitting a document Approving a document Moving documents Deleting documents Using the File Release tool

GridForge Cookbook – What discussions will we have? Forums Threaded discussion Public and Private Disallow anonymous posting Email posts to an individual for monitoring (optional) Can be monitored by membership

GridForge Cookbook – What discussions will we have? Examples Meeting Agendas (comments, minutes) Discussions of any type (approvals, etc.) How? Add Forum Update Forum options Browse Forums and reply Delete message (and replies)

GridForge Cookbook – What news will we announce? News tool Post announcements Forum-like threaded discussions Can collect from various projects and post on GridForge home page

GridForge Cookbook – What news will we announce? Examples Help Wanted Call for initial comment within group Upcoming meetings How? Submit News Browse News Add Comments (start threads) Propose to Site-wide news

GridForge Cookbook – How will we manage milestones? Task Manager Task Group = “project” Tasks are placed into a group Tasks have: Name and description Start & End Dates Priority and % Complete Assigned to Task Dependencies Multiple text fields for plan, comments, etc. Attachable document

GridForge Cookbook – How will we manage milestones? Example: Task Group = Group Milestones Tasks = Milestones stated in Charter End Dates = GGF meetings where milestones are planned to be met Create Task Group Add Task Update Status or % Complete

GridForge Cookbook – Shortcuts My Page (At-A-Glance) Group List Bookmarks Site Map Search Feedback always welcome (GGF GridForge Helpdesk Project)

GridForge Cookbook – Now what? Decide what your web presence will look like? Consistency results in ease of use Decide what tools you will use News, Forums, File Release are useful but optional Decide who will administer the project Decide how key functions will map to tools (e.g., posting agendas and meeting minutes) Set a date Contact us for help scrumb@ggf.org

GGF GridForge – What’s Next? Help the GGF Community Going “Production” Use as primary repository for your group Consistency without rigidity Continue to improve processes and best practices Feedback always welcome (GGF GridForge Helpdesk Project)

Global Grid Forum Questions?? http://forge.ggf.org October 2003