Microsoft Outlook & Lync Presenter: Bryce Ballif

Microsoft Outlook 2010 We all use this every day. Do we use all of the features it has? Outlook & Lync use the same login. Outlook will be available at home. (Announced @ B.B.)

File Features Controls what is considered “backstage” information. Manage Accounts i.e., add home account. Automatic replies, such as “out of office” Clean up tools… emptying mailbox. Rules and alerts…manage incoming emails, etc.

Navigating in Outlook Ribbon is at the top like other Office 2010 programs. Many functions that allow variable look of page. Contains most frequently used commands Navigation pane allows you to switch what you are viewing. (Left side of Home) Mail, Calendars, Contacts, etc.

Navigating in Outlook (continued) “To Do” bar, allows you to keep track of upcoming appointments, meetings, or tasks. This is found on the right side. Take a few minutes to familiarize yourself with these two features of Outlook.

Changing the appearance of the window. If you want more viewing area for what you’re reading, minimize the two side panes. At the bottom is the status bar, which allows you to go from normal to reading views. Zoom control also

Large buttons control main features of Outlook. Found at the bottom left of Navigation pane. (Left side) Mail Calendar Contacts Tasks Notes Folders Shortcuts

When you go from button to button, the ribbon at the top changes to perform different tasks. You can also make it so fewer buttons show by dragging arrow down or up. Take a minute to play with the navigation buttons.

Mail Contains various folders of correspondence history. Inbox Drafts Sent Items Deleted Items Conversation History, such as Lync. Junk E-mail Outbox

Calendar This is one of my favorite features. Allows you to make multiple calendars. You can then share, email, etc. Select multiple calendars and blend or merge on to one main calendar, as if they’re overlayed. Take a few minutes to make some calendars, and look at the options of how you can use them.

Contacts Add as individuals or groups. You have many options in the ribbon of how to communicate and manipulate contacts. Change appearance…cards, lists, phones, etc.

File Storage and Sharing 2GB of storage 14 months retention policy Public Folders Sub Folders Personal Folder sharing Calendar sharing Address Book & sharing

Resources and Self Training All about MS Outlook 2010 http://tinyurl.com/2wvq69y Online MS Outlook 2010 course http://tinyurl.com/39q2lbc Microsoft Lync https://events.livemeeting.com/967/11517/ondemandpublictraining.html

Lync Now let’s talk about Lync. Who hasn’t used Lync? Some of the features of Lync IM feature, all have probably used Video conferencing, live chat, etc. Sharing of documents, desktop, powerpoints, etc.

Instant Messaging (IM) This is the world we live in. It’s nice to have this feature at work. Chat with colleagues Shows availability Green, Yellow, Red If anyone hasn’t used this, do so for a couple minutes.

Video Conferencing When chatting with someone, you can go to live chat, or video conf. Much better when you can speak “face to face” Sharing Programs

Thanks For Coming Email if you need help. bballif@wsd.net Good luck!