S O S FOR S E S Wednesday, February 28, 2007 Welcome Session 308 S O S FOR S E S Wednesday, February 28, 2007

Presenters: Ann Bohman, Toni Newsome, Gregory Thomas, Office of Federal Programs Consultant Ann.Bohman@ode.state.oh.us Phone: 614-728-1640 Toni Newsome, Toni.Newsome@ode.state.oh.us Phone: 614-752-1565 Gregory Thomas, Gregory.Thomas@ode.state.oh.us Phone: 614-752-1473

Handouts Power Point Presentation Ice Breaker Questions Proposed District Timeline Parent Notification Letter Checklists Flip Chart Questions 1

Agenda Introductions Handouts Ice Breaker Proposed District Timeline Parent Notification Letter Checklists Complete SES Questions (Flip Chart) Questions and Answers SES Workshop Summary 2

Purpose/Focus Review various methods for making more eligible students aware of supplemental educational services; Help districts understand the purpose and functions of  these services to improve student achievement. 3

Expected Outcomes Participants will become familiar with methods for improving SES participation rates. Participants will have a better understanding of SES purposes and functions. 4

Proposed District Timeline/Guideline for SES April-May Early preparation period for upcoming school year Review and revise SES program procedures Develop and modify ongoing provider monitoring system Begin data collection on existing eligible students Prepare notification to parents Prepare for current year Effectiveness Report (ER) Survey parents and teachers of students who received services Request provider self-evaluation of effectiveness May-June Contact and consult with providers Submit ERs for current year to Ohio Department of Education Contact all state approved providers to determine interest in working with district for upcoming school year Request program information from each interested provider Develop data base of program information of interested providers to be used in parent information booklets Continue early preparation Continue data collection of eligible students Provide SES information to parents of students to help prepare them for selection process in upcoming school year Assist parents in selection process as requested June-July Confirm school SI status Identify new eligible students Continue preparation for upcoming school year Collect data on new eligible students and update database of existing eligible students Prepare provider information booklet using data collected from state approved providers Contact media resources for public service announcements 5

Proposed District Timeline/Guideline for SES (Continued) August-Sept Send SES notifications Send notification to parents of eligible students in SI 2 or above schools Send provider information booklet to parents of eligible students Send copy of parent notification letter and provider information booklet to ODE Hold SES informational meetings Provide information and assistance to parents of eligible students regarding SES Provide information to school principals and staff regarding SES Provide information to approved providers regarding district SES procedures Sept-Oct Provider selection Parents select providers from approved list Complete registration and provider agreements Agreements approved by school boards Parents and providers develop student learning plans with teacher input Begin tutoring services to registered students Conduct Pre Assessments on students Nov 15 Last date to register students for services Nov-May Continue to provide tutoring services to registered students Site visits to monitor tutoring programs Conduct parent surveys 6

A Checklist of the NCLB Parent Notification Letter Requirements 7

A prompt annual notification; First Year of School Improvement Public School Choice (PSC) Parent Notification Letter Requirements: A prompt annual notification; Explanation of adequate yearly progress (AYP); Explanation of and reason for identification; 8

Requirements (cont’d): 4. How the school compares to other schools academically; 5. Procedures and timelines; 6. Explanation of what is being done to address the low achievement problem; 9

Requirements (cont’d): 7. How parents can become involved; 8. Parents’ option to transfer their child to another school not in school improvement; 9. Identify each public school that the parent may select; 10

Requirements (cont’d): 10. Include other information on the schools that the parent may select; 11. Transportation will be provided by the district when required; 12. An explanation of why PSC may be limited; 11

Requirements (cont’d): 13. The option to obtain supplemental educational services (free tutoring) during the first year of school improvement; and 14. E-mail copies of the PSC parent notification letters to PSC_SES @ode.state.oh.us 12

Second Year of School Improvement Supplemental Educational Services (SES) Parent Notification Letter Requirements: A prompt annual notification; Explanation of adequate yearly progress (AYP); Explanation of and reason for identification; 13

Requirements (cont’d): 4. How the school compares to other schools academically; 5. What steps are being taken to address the low achievement problem; 6. How parents can become involved; 14

Requirements (cont’d): 7. How students become eligible for SES; 8. Parents’ option to select SES (free tutoring) offered by an ODE-approved provider; 15

Requirements (cont’d): 9. Procedures and timelines in selecting a provider; 10. Sufficient time and information to select a provider; 16

Requirements (cont’d): 11. Assistance in selecting a provider, if requested; 12. PSC option is still available; 13. SES may be limited due to insufficient resources; 17

Requirements (cont’d): 14. List All ODE approved providers via the ode Web site link http://webappl.ode.state.oh.us/provider/lookup/; and 15. E-mail copies of the PSC parent notification letters to PSC_SES @ode.state.oh.us 18

FLIP CHART QUESTIONS 19

Questions and Answers 20

SES WORKSHOP SUMMARY 21