High School Verification Reports Annual Outcomes Reporting

Objectives To provide participants with an explanation of the definitions used and the logic behind the Annual Outcomes reports.

Agenda Annual Outcomes Definitions Annual Outcomes reports in L2RPT Questions

High School Reports L2RPT Report Purpose High School Accountability Data Verification Report (SIRS-101) This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate. Total Cohort Reports (SIRS-201 & SIRS-202) These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort. Annual Outcomes for Dropout, Noncompleter, and Graduation (SIRS-307 & SIRS-308) These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS (aka Level 2) with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts). Annual Outcomes for Regents & RCT (SIRS-309 & SIRS-310) These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2016, January 2017, May 2017, or June 2017.

2016-2017 Annual Outcomes Reports Before looking at the reports, we need to know the terminology. What is a “Graduate”, “Dropout”, and “NonCompleter”?

Student Records Counted as Graduates Students are included on the Annual Graduation and Post Graduation Plans Report, if their last regular enrollment record during the school year had an ending date between July 1 and June 30 of the school year being reported, and the reason for ending enrollment code was 799 or 085. Each student must also have a diploma code, post grad plan code and career path code. Only students with a 799 exit code, and local or Regents diploma are counted as graduates. For definitions of acceptable enrollment entry/exit codes and various diploma codes, go the SIRS-308 Report Guide http://www.p12.nysed.gov/irs/level2reports/SIRS_308-Annual_Graduation_and_PostGraduationPlans.pdf

Graduates - Data Integrity Issues A 799 record without a diploma code or with a diploma code that is not on the list in the SIRS-308 Report Guide: Be included in the Total Cohort member assuming it meets the general definition. Will show up as Still Enrolled. A credential without a 799 record will:

Student Records Counted as IEP Diplomas Enrollment Code = Diploma Type = Diploma Description 085 Individualized Education Program (IEP) Diploma 629 Previously Earned Individualized Education Program (IEP) Diploma The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled. A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma.

Student Records Counted as Drop Outs Enrollment Exit = Description 136 Reached maximum legal age and has not earned a diploma or certificate 340 Left school: first-time dropout 391 Long-term absence (20 consecutive unexcused days) 408 Permanent expulsion 425 Left school, no documentation of transfer 306 Transferred to other high school equivalency (GED) preparation program 357 Left school: previously counted as a dropout 8338 Incarcerated student, no participation in a program culminating in a regular diploma.

These Student Records are also counted as Drop Outs Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP) AND There is no subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP) AND Student also has a subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program) BUT The enrollment ended before June 30 with one of the Reason for Ending Enrollment codes used for dropouts.

High School Cohort Verification Reports L2RPT Annual Outcomes Reports

L2RPT

SIRS-307 Annual Dropout & NonCompleter Report

SIRS-307 Annual Dropout & NonCompleter Report Dropout count by grade level is followed by Transfers to AHSEPP or HSEP. Click on any number to drill down to a Detail report.

NonCompleter Detail Report SIRS-307 Annual Dropout & NonCompleter Detail Report

SIRS-308 Annual Graduation & Post Graduate Plans Report

SIRS-308 Annual Graduation & Post Graduate Plans Report “Graduates” do not include IEP diploma. “Total Completers” does include IEP. Click on any number to drill down to a Detail report.

SIRS-308 Annual Graduation & Post Graduate Plans Detail Report

SIRS-309 Annual Regents Report

SIRS-309 Annual Regents Report Click on any number to drill down to a Detail report.

SIRS-309 Annual Regents Detail Report

SIRS-310 Annual Regents Competency Report

SIRS-310 Annual Regents Competency Report Click on any number to drill down to a Detail report.

Competency Detail Report SIRS-310 Annual Regents Competency Detail Report

Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1) Total Cohort Membership: Student Enrollment Verification by 9th Grade Entry Year For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2013 indicates students entered grade 9 in the 2013-14 school year.) Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation Reports > Grade 9 Entry Year Reports & Graduation Data Outcomes: Graduate Counts and Other Outcomes This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria regardless of enrollment duration rules.  

High School Reports: Common Errors 799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled. Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership. GED students with anything other than a GD grade in demographic and enrollment record GED students with an invalid GED location IEP diploma for students without a program service record for Special Ed. Incorrect 9th grade entry date or birth date Missing post grad plans NYSSIS ID problems Simultaneous enrollment: Student is enrolled in two different districts at the same time.

Reference Documentation L2RPT Report Guides http://www.p12.nysed.gov/irs/level2reports/reportguides.html SIRS Manual (General, Policy, and Technical) http://www.p12.nysed.gov/irs/sirs/ Level 0 Data Validation Rules http://www.p12.nysed.gov/irs/sirs/

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