IPSDS & EAMIS System Initiative Briefing April 2007 Council of Ministers Department for Strategy and Donor Coordination Confidential

Objectives of Presentation Review Context of IPSIS & EAMIS Review our Approach Provide update on work accomplished during first 2 missions Provide update on work that will be completed during this mission Discuss Key Success Factors 9-April-2007 Confidential

Our Context - IPS Council of Ministers Department of Strategy and Donor Coordination (DSDC) Integrated Planning System (IPS) Core Processes Ministry of European Integration (MEI) National Strategy for Development and Integration (NSDI) Medium Term Budgetary Plan (MTBP) Ministry of Finance (MoF) European Integration Government Programme Public Investment External Assistance Line Ministries & Agencies 9-April-2007 Confidential

Enterprise Architecture Framework Systems Infrastructure Approach Enterprise Architecture Framework Business Strategy IPS Organization Structures/Governance/Business Processes Business Architecture IM/IT Strategy Information Systems IT Architecture Systems Infrastructure Enterprise Infrastructure – GovNet/ICT 9-April-2007 Confidential

December/February – ISPS & EAMIS Accomplishments Defined Preliminary Scope Developed Indicative Information Architecture Developed Indicative Systems Architecture Defines Business Processes - DSDC owned or involvement IPSIS - 9 processes EAMIS - 8 processes 9-April-2007 Confidential

March/April - IPSIS & EAMIS Preliminary System Design Develop Requirements– what is to be built Business / User Data System / Technical Develop System Design Develop Project Charter - how to manage the project High level plans to build systems Cost estimates Project Management Processes 9-April-2007 Confidential

Key Success Factors - IPSIS & EAMIS Government Ownership/Commitment, including project governance Building DSDC Capacity – DC, Project Management, IPSIS & EAMIS Systems Support, Analysis Definition of DSDC business processes Awareness and Understanding of IPS - Communications User community capacity Trained & Stable User Community Leverage success of other system deployments - MoF Treasury System & MEI System Expand technical capability of Line Ministries & Agencies Local Infrastructure Support provided by Line Ministries & Agencies Leveraging existing IT investment by Government & Development Partners GovNet / ICT Existing Information Systems - deployed & dormant Data of high integrity at source Keep it simple Start slow – incremental – prototypes – pilots Use IT creatively – institutionalize the business process Legislation support Organic Budget law and Foreign Financing Decree 9-April-2007 Confidential

IPSIS – Preliminary SCOPE A “summary-level” MIS to support the Executive/CoM IPS Business functions supported Strategic Planning – NSDI, sector strategies Policy Analysis/Development Monitoring Reporting Evaluation Secretariat Support to the SPC, GMC and other committees NSDI, MIP and MMP – the key DSDC “business processes” that IPSIS supports Ministry-level MIS module – for internal Ministry IPS-related information Out of scope Unique/detailed Ministry-level reporting requirements to external bodies Publications, documentation repository, links to Ministry – DSDC Web site 9-April-2007 Confidential

IPSIS – Preliminary Scope Inputs Planned and actual: Multi-year (7) Macro Indicators – NSDI-based – sectoral and cross-cutting strategies Multi-year (3) “output” data from MTBP Annual Macro Indicators from Ministries as per MIP and MMP processes Macro socio-economic indicators from INSTAT – ongoing Key selected and/or aggregate sets of commitments and ongoing status information (template-based *) for: EU Integration External assistance (from EAMIS) Public investment Government Programme NATO membership MDG Annual and multi-year cost data associated with each of the above – budgets, expenditures, projections/forecasts Goals, objectives, activities, outputs, timelines, budgets, expenditures, issues, other Level or levels of detail TBD 9-April-2007 Confidential

IPSIS – Preliminary Scope Outputs Selected combinations and permutations of “input” data in form of: Monthly reports Annual Report –NSDI, other Ad hoc reports Ad hoc and canned queries Scenario/”what if” analyses Integrated Planning Calendar Strategic Planning Committee schedule and agendas By: Ministry Strategy Programme Sector Development Partner other 9-April-2007 Confidential

IPSIS – Indicative Information Architecture Public Sector Resource Information DoPA Department of Strategy & Donor Coordination IPSIS External Assistance Indicators Macro Socio-economic Indicators EAMIS INSTAT Macro Program Performance Indicators Treasury Data (Expenditures) Project Status – Government Programme SAA/IPA Commitment Data MTBP Data (Budget) Ministry of European Integration Ministry of Finance Line Ministries/Agencies 9-April-2007 Confidential

IPSIS (1) – Indicative Systems Architecture Line Ministries & Agencies DSDC MEI System INSTAT System SAA/IPA DB INSTAT DB EAMIS IPSIS MoF Systems EAMIS DB DoPA Debt DB MTBP DB Treasury Oracle DB PIM DB DoPA DB Reports 9-April-2007 Confidential

EAMIS - Preliminary Scope EA Business Functions Supported Policy Development Strategy Development and Analysis Programme Development and Analysis Project - Identification, Appraisal, Review, Approval and Monitoring Development Partner Analysis & Strategy Formulation Establishment of Calendar for EA 9-April-2007 Confidential

EAMIS - Preliminary Scope Inputs Project Information - Identification, Appraisal, Review and Approval Project Monitoring Information - Line Ministries & Agencies, MEI, MoF, Development Partners Financial Performance Project Key Indicators Development Partners’ Strategies and Plans Outputs EA indicators for IPSIS, DAC Reports such as: EA by Ministry / Agency EA by Sector Strategy EA by Development Partner Development Partner Information for “Value for Money” Analysis & DAC Surveys 9-April-2007 Confidential

EAMIS - Indicative Information Architecture IPSIS EAMIS Ministry of European Integration Line Ministries & Agencies Finance Department of Strategy & Donor Coordination EU/EC Development Partners Multilateral Donors Others Bilateral Donors SAA/IPA Monitoring Data DAC / Value for Money / Programme & Project Data Project & Financial Monitoring Data Project Information SAA/IPA Strategies EA Indicators WB, etc 9-April-2007 Confidential

EAMIS (1) – Indicative System Architecture MEI Line Ministries & Agencies Development Partners DSDC Others SAA/IPA DB EAMIS DB Policy Planning Strategy Programme Project EAMIS MoF Reports PIM DB Debt DB MTBP DB Treasury DB IPSIS DB IPSIS 9-April-2007 Confidential