Senior Service America, Inc. (SSAI) Bidders’ Webinar – Minnesota RFP We will start in 5 minutes. Please dial in by following the instructions (to see those instructions again click the audio icon)

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Senior Service America, Inc. (SSAI) Request for Proposals (RFP) Bidders’ Webinar Request for Proposals (RFP) Aiken, Carlton, Chisago, Dakota, Dodge, Fillmore, Freeborn, Goodhue, Houston, Isanti, Kanabec, Le Sueur, McLeod, Meeker, Mille Lacs, Mower, Olmstead, Pine, Ramsey, Rice, Sherburne, Sibley, Steele, Wabasha, Waseca, Washington, Winona and Wright Counties Tuesday, August 22, 2017 3:00 p.m. EDT

Who is on call today? Webinar details Today’s Presenter: Chris Garland, National SCSEP Director Webinar Length 1 hour We may finish early if not all time is needed Who is on call today?

Resource for this Webinar Have a copy of the Minnesota RFP with you when participating in this webinar

RFP Overview Introduction Request for Proposal Roles and Responsibilities Funding Target Population SSAI SCSEP Performance Measures Eligibility and Minimum Qualifications for Responding Organizations Content of the Response Package Submission of Proposal in Response to RFP Evaluation Criteria and Selection Process Notice of Award Bidders’ Webinar List of Attachments Additional Documents to Review

Closing Date for Submissions Friday, September 1, 2017, 5:00 p.m. EDT

Total Estimated Funding of Subgrant: $1,842,901 from Oct. 1, 2017 – June 30, 2018 There will be the opportunities for renewal following June 30, 2018 contingent upon the availability of federal funds.

I. Introduction Senior Service America Inc. 49 year old 501(c)(3) national nonprofit 2nd largest Senior Community Service Employment Program (SCSEP) National Grantee Headquartered in Silver Spring, MD Work with a national network of 65 subgrantees organizations to operate SCSEP in 13 states

I. Introduction (cont’d) Minnesota Senior Service America, Inc. is the largest SCSEP national grantee in Minnesota SSAI has served various parts of Minnesota since 1968 Currently, SSAI partners with six (6) organizations in the state Central Minnesota Jobs & Training Services and National Indianan Council for the Aging (NICOA) are SSAI’s current subgrantees serving Aiken, Carlton, Chisago, Dakota, Dodge, Fillmore, Freeborn, Goodhue, Houston, Isanti, Kanabec, Le Sueur, McLeod, Meeker, Mille Lacs, Mower, Olmstead, Pine, Ramsey, Rice, Sherburne, Sibley, Steele, Wabasha, Waseca, Washington, Winona and Wright Counties, respectively

An eligible applicant can bid to serve only one county or any combination of the these 28 counties. An applicant that applies to serve more than one county can submit one collective application response. Depending on responses, SSAI may award multiple subgrants.

List of Modified Authorized Positions per County To determine the amount of funding per slot, please take the total number of modified authorized positions per county (229) and divide that into the total federal funding found on page 7 of the RFP ($1,842,901) Amount per slot = $8,048

To figure out a budget if you are bidding on less than all 28 counties Multiply, $8,048 by the number of modified authorized positions per county Example: Aitkin County 5 modified authorized positions x $8,048 = $40,240

List of Modified Authorized Positions per County State County Authorized Positions Modified Authorized Slots MN Aitkin 7 5 Carlton Chisago Dakota 26 20 Dodge 3 2 Fillmore 6 Freeborn 8 Goodhue Houston 4 Isanti Kanabec Le Sueur McLeod Meeker Mille Lacs Mower 10 Olmsted Pine 9 Ramsey 99 75 Rice Sherburne Sibley Steele Wabasha Waseca Washington 15 11 Winona Wright Totals 300 229

II. Request for Proposal (RFP) SSAI is seeking a qualified organization(s) to administer SCSEP SCSEP is Title V of the Older Americans Act Only federally-sponsored employment and training program targeted specifically to low-income older individuals who want to enter or re-enter the workforce Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate

II. RFP (cont’d) SCSEP participants… Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce Paid federal, state or local minimum wage (whichever is higher) For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites Typically 20 hours per week

III. Roles and Responsibilities Subgrantee Employ a full-time project director for every 60 modified authorized positions and other personnel necessary for programmatic and financial administration and supervision of SCSEP (this subgrant has 229 modified authorized positions or 3.8 full-time FTE) Recruit and enroll eligible applicants Select appropriate host agencies Promote necessary linkages and partnerships Comply with SCSEP regulations and policies Utilize case management method Meet performance goals outlined in Sponsor Agreement

III. Roles & Responsibilities (cont’d) SSAI Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy Provides technical assistance on SSAI’s person-centered approach to IEPs, community service assignments and unsubsidized placement Conducts regular compliance and fiscal monitoring

IV. Funding Each subgrant budget has four budget categories: Participant Wages and Fringe Benefits Administrative Costs (Adm) Other Program Costs (OPC) Nonfederal Share of Costs/Nonfederal Match

The subgrant award is for nine (9) months from Subgrant Budget The subgrant award is for nine (9) months from October 1, 2017 – June 30, 2018 Minnesota 9 Months   October 1, 2017 – June 30, 2018 229 modified authorized positions PWFB $ 1,647,292 OPC $ 135,144 ADM $ 60,465 Total Federal $ 1,842,902 Non-Federal $ 237,513 Total $ 2,080,414

V. Target Population Eligible participant Priority of Service for Individuals with Multiple Barriers to Employment Individual Employment Plans (IEP) Unsubsidized Employment Community Service Work-Based Training

V. Target Population (cont’d) Host Agencies Maintenance of Effort Other Permissible Training Coordination with American Job Centers, State and Local WDBs, AAAs and other SCSEP providers

VI. SSAI SCSEP Performance Measures Measures while participant is on SCSEP Service level or number of eligible individuals served Community Service Hours Most-in-Need (MIN)

VI. Performance Measures (cont’d) Measures after participant exits – WIA Common Measures Entered Employment Retention Average Earnings *SSAI unsubsidized placement goal *Spend 100% of subgrant funds by June 30th of each year

VI. Performance Measures (cont’d) Additional Indicators – set by Secretary of Labor Retention in Unsubsidized Employment For One Year Satisfaction Level of Participants, Employers and Host Agencies Volunteer Work Indicator

VII. Eligibility and Qualifications of Bidders Any 501(c)(3) non-profit agency Any government agency That… Meet the goals, standards and policies of SSAI for providing SCSEP, as described in this RFP SSAI discourages eligible bidders from applying that intend to subcontract this SCSEP subgrant to another agency

VIII. Content of Response Package Attachment A – Application Face Sheet Attachment B – Complete Narrative Responses Attachment C – Minimum of 2 letters of support from partner organizations Pg. 18 of RFP - #7 – attachments requested

IX. Submission Instructions All requested documents transmitted electronically MS Word or Adobe PDF or combination Do not send Zip files Email address: rfp@ssa-i.org No later than 5:00 p.m. EDT on Friday, 9/1 SSAI will email you acknowledging receipt of application

X. Evaluation Criteria Proposals will be evaluated based on the following criteria: Organizational Capacity – 25 points Program Design and Approach – 40 points Administrative and Fiscal Qualifications – 35 points Applicants must score a minimum of 70 points to be considered for funding. Review committee will be comprised of SSAI staff. SSAI reserves the right to seek additional information from Applicants, potentially including site visits or agency interviews.

XI. Notice of Award SSAI will announce the award(s) no later than Monday, September 11, 2017 SSAI will notify all applicants of decision by email SSAI will facilitate transition activities of SCSEP in September 2017

XII. Bidders’ Webinar, Questions & Technical Assistance Today  Anyone else join? Q&A Review questions received to date Take any new questions from attendees on today’s webinar We will post recording, FAQ, and PPT slides ASAP

XIII. Attachments Attachment A – Application Face Sheet and Checklist Display Attachment B – Narrative Response

XIV. Additional Documents to Review 2010 SCSEP Final Regulations 2010 Older Americans Act Amendments 2017 Federal Poverty Guidelines TEGL No. 22-16 Revised Income Inclusions and Exclusions TEGL 12-06

Key Dates/Timeline RFPs Issued: August 11, 2017 Bidders’ Webinar: August 22, 2017 Last Day to Submit RFP Questions: August 25, 2017 Proposals Submission Deadline: September 1, 2017 Grant(s) Announcement(s): By September 11, 2017 Transition Activities: September 2017 Initiation of Services: October 1, 2017

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Thank you for attending today’s bidders’ webinar.