Commitment Control (KK) Project PeopleSoft Support & Sustainment Center FAR 11/30/2016 Rene Paniagua Senior PeopleSoft FMS Application Services Manager

GOALS Establish a baseline knowledge of the Commitment Control configuration. Review UTSIS KK tool set and determine appropriate actions needed; Reconciliation of KK Ledgers and General Ledger; Analyze any negative encumbrance/pre-encumbrances and determine corrective action; Build businesses process that utilize queries to assist in reconciliation, identifying documents containing budget check errors, and provide reports with accurate balances. Education of the front office on the Budget Overview functionality, important data elements and best practices. PeopleSoft Support and Sustainment Center

OBJECTIVES Analyze transactions that contain missing chartfield strings and determine a course of actions (i.e such as missing Project Costing Business Units); Validate the supplied queries from UTSIS and determine the business process that will utilize the queries; Review the KK ledgers with supplied queries from UTSIS and determine if any source transactions need to be corrected and identify negative pre-encumbrances/encumbrances; Review the outstanding list of Budget Check Errors to categorize and correct; Develop formalize procedures on the process of Budget Overrides on source documents; Develop business process to reconcile KK Ledgers to the General Ledger; Develop business process to reconcile from each modules (i.e. AP, PO) to KK Ledgers; PeopleSoft Support and Sustainment Center

OBJECTIVES (continued) Develop business process that will identify documents that are incorrectly coded; Review the correction process of transactions that feed to the General Ledger and develop or identify queries to assist in reconciliation and minimize corrections; Analyze projects (expired but not closed) with expenditures exceeding receivables and analyze projects with expenditures and encumbrances that have exceeded budget; Analyze stale/old, requisitions, Purchase Orders, Travel Authorizations/Expense Reports, Vouchers, and Journals to review and/ or close; PeopleSoft Support and Sustainment Center

OBJECTIVES (continued) Develop requirement needed for reconciliation of KK Ledgers for front offices related to encumbrance/expenses specific to Salaries; Hold focus groups to identify training gaps related to budget and expense reporting and develop an implementation strategy; Review the business processes around editing the configuration of the KK Ledgers from Control to Track with Budget or Control to Track with-out Budget. PeopleSoft Support and Sustainment Center

TIMELINE The project estimated start date is December/January timeframe. The project is estimated to be completed in six months (May/June timeframe) PeopleSoft Support and Sustainment Center

WHO Key areas involved will be: Budget Accounting PSSC Purchasing PeopleSoft Support and Sustainment Center

QUESTIONS PeopleSoft Support and Sustainment Center

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