1. Contacts for Your UTShare/PS FAQ - General UTShare/PS IssueContact/Tool Unable to access PeopleSoft: Access to PeopleSoft? What form is needed? Unable to view specific information in PeopleSoft Submit a SPOC* ticket with an attached Departmental User Access- https://interim.utsa.edu/sites/People Soft/securityforms/securityforms_w p/Home.aspx https://interim.utsa.edu/sites/People Soft/securityforms/securityforms_w p/Home.aspx PeopleSoft Support & Sustainment Center (PSSC) at x7762 New employee – Network access OIT for network account setup Chartfield maintenance – new cost center or change department manager Email Chart of Accounts Maintenance Request Form to accounting.ofc@utsa.eduaccounting.ofc@utsa.edu Budget questions: Non-Payroll – budgets, transfers, associated revenue or balance forwards budget.fms@utsa.edu * Submit a SPOC ticket at: http://hrsupport.utsa.edu/support/index.php?/SPOC/Tickets/Submithttp://hrsupport.utsa.edu/support/index.php?/SPOC/Tickets/Submit

2. Contacts for Your UTShare/PS FAQ - MFR Related UTShare/PS IssueContact/Tool Monthly Financial Report (MFR) won’t run PSSC – submit a SPOC ticket or call the help desk at x7762 MFR-How to read and reconcile itTraining course - “Monthly Financial Report Reconciliation using UTShare/PeopleSoft” (PS 207) MFR-Travel Authorization questionsDisbursements.travel@utsa.edu MFR-Non-PO Voucher questionsDisbursements.travel@utsa.edu MFR-Expense Report questionsDisbursements.travel@utsa.edu MFR – Other Expense Corrections (excludes encumbrances) Accounting.ofc@utsa.edu Purchase Order/Requisition Issuespurchasing@utsa.edu

3. Contacts for Your UTShare/PS FAQ - Other Transactions UTShare/PS IssueContact/Tool Interdepartmental transfers (IDT’s)Accounting.ofc@utsa.edu Payroll expense transfers – current fiscal year only budget.hcm@utsa.edu Vendor-related questionsDisbursements.travel@utsa.edu ProCard processingProcard.travelcard@utsa.edu CLIBA travel card processingProcard.travelcard@utsa.edu Grants and contracts - corrections Contact the appropriate Research Service Center (http://research.utsa.edu/osp/contacts.php)http://research.utsa.edu/osp/contacts.php Budget Overview- Understanding the dataTraining course – “Managing Departmental Expense and Revenue Budgets” (PS 205.02) Funding positions – what is the process?Training course – “Funding Positions” (PS 301.02)

4. Contacts for Your FAQ - Interim Workflow Solutions IssueContact/Tool Interim Workflow Solution (IWS) - Need assistance to complete an IWS form (Requisition, Travel authorization, Expense, Non-PO voucher) PSSC- submit a SPOC ticket or contact x7762 IWS - Form requires updated or new budget authority (approver) PSSC- submit a SPOC ticket or contact x7762 IWS - Form does not show authorization for a new cost center or project ID PSSC- submit a SPOC ticket or contact x7762 IWS - How do I route an IWS form to a delegate? PSSC- submit a SPOC ticket or contact x7762 IWS - Approver does not receive a notification email/IWS form PSSC- submit a SPOC ticket or contact x7762

5. Monthly Closing Inter-departmental transfers (IDT’s) are due by the 25 th of the monthInter-departmental transfers (IDT’s) are due by the 25 th of the month Month will close approximately 6 business days after month-endMonth will close approximately 6 business days after month-end August deadlines may have some changes from prior yearsAugust deadlines may have some changes from prior years –Please attend the year end workshops for more information –Communications will be provided later in the year Inter-departmental transfers (IDT’s) are due by the 25 th of the monthInter-departmental transfers (IDT’s) are due by the 25 th of the month Month will close approximately 6 business days after month-endMonth will close approximately 6 business days after month-end August deadlines may have some changes from prior yearsAugust deadlines may have some changes from prior years –Please attend the year end workshops for more information –Communications will be provided later in the year

6. DTS – Hints to Speed Processing PO paymentsPO payments –Copier lease payments should be on a current year PO (don’t use an old PO # with vendor) –Known monthly installments – itemize each installment in PO “Receive” in PeopleSoft timely“Receive” in PeopleSoft timely Complete chartfield string required in PS for all travel docs:Complete chartfield string required in PS for all travel docs: –Travel advances, authorizations and expense reports PO paymentsPO payments –Copier lease payments should be on a current year PO (don’t use an old PO # with vendor) –Known monthly installments – itemize each installment in PO “Receive” in PeopleSoft timely“Receive” in PeopleSoft timely Complete chartfield string required in PS for all travel docs:Complete chartfield string required in PS for all travel docs: –Travel advances, authorizations and expense reports

7. General Reminders Renovations and repairs up to $100,000 require NACUBO Code 800 – –Make sure you use the correct Cost Center – –If you do not have a cost center already set up for renovations and repairs with NACUBO 800, please request via the Chart of Accounts Maintenance Form Renovations and repairs up to $100,000 require NACUBO Code 800 – –Make sure you use the correct Cost Center – –If you do not have a cost center already set up for renovations and repairs with NACUBO 800, please request via the Chart of Accounts Maintenance Form

8. Correction Requests Corrections on non-sponsored cost centers – send to Accounting.ofc@utsa.eduAccounting.ofc@utsa.edu Corrections for sponsored projects – send through your respective RSC Corrections on non-sponsored cost centers – send to Accounting.ofc@utsa.eduAccounting.ofc@utsa.edu Corrections for sponsored projects – send through your respective RSC

9. Correction Requests (cont’d) Required information – –Document ID number and type (i.e., journal, voucher, expense) This is not the document created in SharePoint – –Cost Center that the transactions is currently on – –Cost center that the transaction needs to be moved to – –Account code (the revenue or expense code – i.e. 63101, not the Budget code, i.e. A4000) – –Amount – –Reason for the correction – –Copy the manager of the account that the transaction is being corrected to Required information – –Document ID number and type (i.e., journal, voucher, expense) This is not the document created in SharePoint – –Cost Center that the transactions is currently on – –Cost center that the transaction needs to be moved to – –Account code (the revenue or expense code – i.e. 63101, not the Budget code, i.e. A4000) – –Amount – –Reason for the correction – –Copy the manager of the account that the transaction is being corrected to