Intent to Apply/Pre-Application Guidance 2017/2018 ESG Public briefing Intent to Apply/Pre-Application Guidance

Funding Update Potential delays in ESG funding due to not having an approved federal budget. TDHCA cannot make awards for ESG funds if they do not know the total amount of ESG funds available. While usually the federal appropriation is released in February or March of each year, this year there is discussion that the funding amount to Texas may not be available until May, June, or July. There is a provision in the TDHCA ESG NOFA that they will extend the due date of applications so that the application acceptance will be a full 30 days after the official appropriations are released. If there is a delay, they would amend their NOFA to include an updated timeline, which would also affect the local competitions. At this point, they are discussing options and how to proceed. Not only would a delay in ESG funding allocations delay the ESG award process, it would also delay the contracting process. TDHCA plans to have a course of action in March. Until further notice, TX-601 will continue with the current timeline.

Overview $605,561 available per year Single Applicants are limited to requesting no more than 60% of their budget for Street Outreach and Emergency Shelter activities Street Outreach and Emergency Shelter Applications for our community cannot exceed $363,336. Up to three (3) applications allowed for our CoC Minimum Request - $200,000 (per year) Maximum Request - $250,000 (per year) Up to 3% allowed in Administrative fees Match: 100% Budget and Performance Measures should be correlated to the aggregate two-year amount requested

Changes in 2017/2018 from 2016 The award period for the funds awarded under this NOFA is for two years, and intended to run from September 1, 2017 to August 31, 2019. Minimum request raised from $150,000 to $200,000. Applicants should set performance measures and budgets for a twenty-four-month cycle. Required to submit application forms in Excel Contract history provided by TDHCA Show 8% of amount of ESG funds in unencumbered cash or cash equivalent

Application Form Changes No Overview No Audit Certification at Application No question about Housing First Not all Performance Measures required at Application No Language Access Plan at Application

TDHCA Application Documents Part I: Program Description (certain questions required) Part II: History and Budget (required) Part III: Performance (required) Attachment A: CoC Participation (not required) Attachment B: Financials (required) Attachment C: ESG Certification (required) Attachment D: Nonprofit Certifications (required) Attachment E: Previous Participation Form (required) Attachment F: Self Score (not required) Attachment G: Local Government Approval (required for all nonprofits doing emergency shelters – due May 19th)

Single Applicants Eligible applicant organizations can decide to apply for ESG by submitting an Application on their own. Must request a minimum of $200,000; maximum of $250,000 The single agency will have the ability to subcontract some of the services to be offered during the contract term with other agencies. Subcontracted services should preferably be identified in the Application; however, changes post-award will be permitted. Page 8 and 15 of NOFA

Single Applicant Scenario #1 Pros: Ability to request full grant amount Responsible for own grant Same process as FY2016 grant cycle with TDHCA Cons: Funding allows only 3 awarded projects in TX-601 Match may be difficult to achieve due to new minimum amount Requests $200,000 Single Applicant #1 Requests $200,561 Single Applicant #2 Requests $205,000 Single Applicant #3 Total Requested: $605,561

Collaborative Applicants Can partner with up to two (2) other separate non-profit organizations (for a total of three (3) organizations) Minimum request is $200,000 per year times the number of partners in the Application, with a maximum request of $600,000 per year ($1,200,000 for two years) Each partner is not limited to budgeting only $200,000 each per year Allowed to subcontract some services to be offered during the contract term with a for-profit entity Must designate a Lead Entity Responsible for gathering all necessary information from its partners and submitting a single application for the entire group Responsible for submitting monthly financial and performance reports to TDHCA If selected, the lead entity will execute the contract with TDHCA and is responsible for all activities under the contract with the State. MOU with partners is highly recommended Page 8 and 15 of NOFA

Collaborative Application Scenario #1 Partner #1 - $300,000 Partner #2 - $250,000 Partner #3 - $50,000 Pros: Partner and work together Ability to request amounts outside of minimum and maximum amounts Cons: Unable to request the full grant amount Must consist of 3 partners Match may be difficult to obtain Paperwork may be cumbersome Total Requested: $600,000 ($200,000 x 3 partners)

Collaborative Application Scenario #2 Single Applicant - $205,561 Pros: Partner and work together Ability to request full grant amount Cons: Funding allows only 3 awarded projects in TX-601 Match may be difficult to obtain Paperwork may be cumbersome Collaborative Application Partner #1 - $200,000 Partner #2 - $200,000 Total Requested: $605,561

Collaborative Partners vs. Contracting of Services A collaborative partner is an organization listed in a Collaborative Application that will provide homeless services that complement the lead entity and the Application. The collaborative partner can be either subgranted or subcontracted. A lead entity can only subgrant funds to a partner if the partner is a private nonprofit organization. The subgrant to a private nonprofit organization does not require competition or procurement. The lead entity may have a legally binding contract or other written arrangement to subgrant funds to its private nonprofit partners. ESG Subrecipients may award funds to private nonprofit organizations without conducting procurement procedures, unless prohibited by applicable Local Government Code. For all other transactions, procurement procedures must be conducted. For profit entities cannot be a partner in a Collaborative Application and their involvement requires a contractor relationship with competition and procurement. The number of partners in an Application is one of the factors used to determine the amount of funds the collaboration can request ($200,000 per partner per year, up to $600,000 per year) Page 9 of NOFA

Single Applicant Scenario #2: Subcontracting Pros: Ability to request full grant amount Ability to “award” more than 3 projects/agencies Partner and work together Match may be easier to obtain Cons: Paperwork may be cumbersome Single Applicant #1: $200,000 Subcontract Agency A: $100,000 Single Applicant #2: $200,561 Subcontract Agency B: $50,000 Subcontract Agency C: $75,000 Single Applicant #3: $205,000 Subcontract Agency B: $55,000 Subcontract Agency D: $100,000 Total Requested: $605,561

Subcontract Agency A: $100,000 Single Applicant #2: $200,000 Subcontract Agency A: $100,000 Single Applicant #2: $200,561 Subcontract Agency B: $50,000 Subcontract Agency C: $75,000 Single Applicant #3: $205,000 Subcontract Agency B: $55,000 Subcontract Agency D: $100,000 Collaborative Application Partner #1 - $300,000 Partner #2 - $250,000 Partner #3 - $50,000 Single Applicant - $205,561 Collaborative Application Partner #1 - $200,000 Partner #2 - $200,000 Single Applicant #1: $200,000 Single Applicant #2: $200,561 Single Applicant #3: $205,000 Total Requested: $600,000 ($200,000 x 3 partners) Total Requested: $605,561 Total Requested: $605,561 Total Requested: $605,561

Funds during Two-Year Contract Cycle Applicants will be requesting budget funds for two years as noted in the limits above. For example, if a Collaborative Application requests $500,000 per year, the budget and performance measures should reflect performance over 24 months based on an award of $1,000,000. Before entering into the second contract, TDHCA will determine how much funding is received by HUD and distribute the funding based on the proportion share that award received in the first year of the award cycle. Any funds remaining in first year contracts will be recaptured ninety days after August 31, 2018 or the original end date in the 2017 ESG Contract. Performance or benchmarks that could result in loss of some or all 2018 ESG funding include, but are not limited to, the following: Delinquent submission of Audit Certification Form or Audit. Failure to expend 60% of 2017 funding by July 1, 2018 or nine months after the start date in the 2017 ESG Contract. Failure to meet performance measurements by more than 25%.

Action/ Deadline/ Event TX-601 Timeline Action/ Deadline/ Event Date 1 Funding Award from TDHCA Monday, Jan 02, 2017 at 12:00 AM 2 Funding Announcement and Pre-Application Instructions Posted to TCHC website Monday, Feb 13, 2017 at 12:00 AM 3 Pre-Application/Intent to Apply Public Briefing Thursday, February 23, 2017 at 3:00 PM 4 Deadline for submission of completed Pre-Application/Intent to Apply Friday, March 3, 2017 at 5:00PM 5 Request for Proposals Issued by TCHC Friday, March 31, 2017 6 RFP Workshop and Collaboration Session Thursday, April 6, 2017 at TBD 7 Last day that corrections and clarifications about the RFP and application will be posted to TCHC website Thursday, April 27, 2017 5:00:00 PM 8 Applications Due Friday, Apr 28, 2017 at 12:30 PM 9 Public briefing for the Community Projects Review Committee (CPRC) : Fort Worth Housing Authority Board Room, 1201 E. 13th Street, Fort Worth, TX 76102. Week of May 1, 2017 10 CPRC Allocations Meeting - Closed Meeting Week of May 8, 2017 11 CPRC Funding Decisions Announced 12 Notify TDHCA of awardees and amounts Tuesday, May 30, 2017 at 12:00 AM 13 Contract Execution August 2017 14 Contract Start Date Friday, Sep 01, 2017 at 12:00 AM