1. Presented by: Deb Bailey ODE REGIONAL STEM HUB – PROGRAM EXPANSION GRANT THE WEBINAR WILL BEGIN AT 10:00AM deborah.bailey@ode.state.or.us July 7th, 2016

2. During this webinar...  Please mute your microphones to eliminate background noise.  A copy of the RFP and these slides are available on the ODE website at: http://www.ode.state.or.us/search/page/?id=3602  Submit all questions through the chat feature (Access chat on the drop-down menu at the top of your screen)  I will answer as many questions as possible by the end of the presentation. WELCOME TO THE PROGRAM EXPANSION GRANT WEBINAR

3.  Develop and expand collaborative efforts that leverage community assets in order to :  improve student performance in STEM related content,  increase interest and improve preparation for STEM careers, and  increase proficiency in STEM concepts necessary to make personal and societal decisions. GRANT PURPOSE

4.  Eligibility is limited to STEM Hubs that are currently receiving a Backbone Grant from the ODE.  Applicants must have an approved Partnership Plan on file at ODE.  Partnership Plans are expected to be “living documents” in that ODE understands and expects things will change and improve within the plan itself. However……  For initial approval of your Partnership Plan we would like you to review the rubric in Appendix E of this RFP. ELIGIBILITY

5.  1) Needs Development – if your plan receives this rating for any section it will be returned to you for improvement before officially being accepted as approved.  2) In Development – if your plan receives this rating for any section it will be considered acceptable at this time, yet it will be expected this area will change and ultimately improve over time and should therefore be re-examined often for areas of improvement.  3) In Place – if your plan receives this rating for any section it will be considered acceptable at this time, yet may need some level of improvement over time and should still be examined periodically for areas of improvement. RUBRIC TO JUDGE PARTNERSHIP PLANS

6.  The RFP was available June 21 st 2016.  The award amount for this biennium is up to $150,000 per STEM Hub.  Work would be begin ASAP after awarded and end June 30, 2017  Electronic Transfer/Submission  Program should be in area of greatest need for region  Four distinct programmatic grants – possible synergistic work DATES AND AMOUNTS

7.  1. Educator Professional Learning  2. STEM Instructional Resources & Programs  3. Out-of-school Programs  4. Systemic Alignment  NOTE: Each programmatic grant award will be a maximum of $150,000.  Note: Administrative costs not to exceed 5% of the total proposed budget DISTINCT PROGRAMMATIC AREAS

8. DatesActivities July 1, 2016ODE will begin to accept Partnership Plans for review July 21 st – Dec. 21 st 2016Receive feedback and comment on Partnership Plans Approximately one month after receiving feedback Resubmit Partnership Plan for review Nov. 30, 2016Last day to submit Partnership Plans for review in order to apply for programming dollars June 21, 2016Programming Request for Proposals (RFP) available Three weeks after submissionProgramming Proposals reviewed By third week after submissionNotified of programming award August 8 th and 9th, 2016 January 2017, and May 2017 (Tentative dates) Statewide Grant Convening Monthly CommunicationOngoing Regional STEM Hub Phone/webinar Meeting Nov. 30, 2016Interim Report on programming proposal due to support the 2017 legislative session April 1, 2017Notice of intent to use programming funds during summer of 2017 June 30, 2017Last day to expend programming funds August 15, 2017 Last date to draw programming funds (note: EGMS system shutdown approx. two weeks to update index numbers in late July – early August) August 31, 2017Final programming grant report due (for awardees not delivering programs July 1 – September 30, 2017) TIMELINE WITH CRITICAL INFORMATION

9.  How to Compress a File  Move all documents into a single folder: Name of Applicant, underscore, then STEM Program Expansion Grant (e.g. Vancouver_STEM Program Expansion Grant) https://district.ode.state.or.us/apps/xfers/ ELECTRONIC SUBMISSION PC Right Click on the folder Send to Compressed (Zipped) Folder Compressed folder.zip

10.  How to Use Secure File Transfer (STF) ELECTRONIC SUBMISSION

11.  Organize your proposal to match the RFA  This makes it easier to read  Use appropriate headings  Answer questions where they are asked  Don’t duplicate your responses PLAN YOUR WRITING STRATEGY Project Summary and Rationale Equity Sustainability Plan Budget Worksheet and Narrative Project Plan and Timeline

12.  Any final questions about the Regional STEM Hub – Program Expansion Grant?  Future questions can be referred to: Deborah.bailey@ode.state.or.us FINAL QUESTIONS