Supervisor Training

= Total Solution TimesheetX helps schools automate the time sheet submission and approval process for employees, Supervisors, and administrators. TimesheetX is seamlessly integrated with your MASSART School information System (SIS). NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Benefits for Supervisors Easy to manage online time sheets No compliance issues due to powerful edits that ensure time sheet entries comply with state/federal labor laws. No math errors and illegible time sheet entries previously experienced with paper time sheets Deadline reminders ensure timely submissions from employees and approvals for supervisors. Automated warnings Web accessibility E-signature enabled NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

School Specific Customization Your site has YOUR school’s look and feel Your site has YOUR school departments Your site has YOUR school customer fields Your site has been configured to support YOUR school specific processes. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Today’s Training Topics Supervisor login process Supervisor approves a employee’s time sheet NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

site? First time visiting MASSART’s Please navigate to the following URL and click the ‘Employers’ link to access the TimesheetX On-Campus Supervisor home Page. https://massart.studentemployment.ngwebsolutions.com/Cmx_Content.aspx?cpId=6 NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

TimesheetX Supervisor & Administrator Home (To Do Items) To approve your employee(s) time sheets, you can either click the ‘Timesheet Management Login’ link in the middle of the On-Campus Employer Home Page OR Click the ‘TimesheetX Supervisor Home (To Do Items)’ link found on the Supervisors & Administrators horizontal menu at the top left section of your screen. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Login to TimesheetX To login to TimesheetX, please enter your MASSART portal Net ID and Password. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Now, it’s time for you to approve their time sheet! Hire has been approved! Employee has completed their time sheet and turned it into you, their Supervisor! Now, it’s time for you to approve their time sheet!

Review your Employee’s Time Sheet 1. You will be placed on the TimesheetX ‘To-Do Items’ page. Select a cost center from the drop-down box at the top (if you have permission to complete time sheets for more than one cost center). You may need to click the radio button ‘Show all time sheets regardless of being a primary supervisor to view time sheets you may be designated as the secondary supervisor. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Filter Time Sheets by Employee To filter all time sheets on your ‘To Do Items’ page for one specific employee, simply enter the initial of the employee’s first name and entire last name. Then, click the ‘Filter by Employee’ button. All their time sheets not currently finalized will be presented to the Supervisor/Administrator user. 2. If you wish to remove this filter to see all employees on your ‘To Do Items’ again, click the ‘Remove Name Filter’ link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Review your Employee’s Time Sheet When entering into this screen, all the time sheet status boxes will be checked. This will ensure all time sheets (in any status) are being presented to the supervisor. 2. To locate time sheets requiring approval, you can uncheck the other time sheet status boxes and leave the box checked next to the ‘Pending Approval’ status only. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Review your Employee’s Time Sheet Once you’ve located the time sheet you wish to review/approve, you can either mouse over the magnifying glass to review the time sheet entries or click on the magnifying glass to review more details about this hire and/or time sheet or edit/approve/reject the time sheet individually. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Approve your Employee’s Time Sheet If you have multiple time sheets you’d like to approve, simply click the box next to each time sheet you wish to approve. Then, click the ‘Approve time sheets’ icon at the top of your ‘To Do’ page. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Add a New Entry to your Employee’s Time Sheet Click ‘Add new Entry’ if you wish to add another entry NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Edit an Individual Employee Time Sheet Select the date, start time, end time, and break minutes (if applicable). 2. Click ‘Add’ to save the new entry. 3. After changes are completed, you may approve the time sheet by clicking ‘Approve’. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Edit your Employee’s Time Sheet If you need to make changes to the time sheet, click ‘Edit’ 2. The time sheet will now be locked to you until you save your changes. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Reject your Employee’s Time Sheet If you need to reject the time sheet back to the employee, click the ‘Reject’ button. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Reject your Employee’s Time Sheet Enter the reason you are rejecting the time sheet and click ‘Reject Time Sheet’. An e-mail will be sent to the employee notifying them their time sheet has been rejected. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Timesheet Control Panel NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Timesheet Control Panel The Supervisor Timesheet Control Panel is where Supervisors can access/manage job, hire, and time sheet information for which they are a primary supervisor. To view specific hire or time sheet data for one or more employees, click the ‘View Hire’ link NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Timesheet Control Panel To view an employee's current time sheet, click ‘Go to time sheet’ under the ‘Current Time Sheet’ section. 2. To view all time sheets for the employee, click the ‘All time sheets’ link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Manage Hire Details To manage hire details (e.g. primary contact, expected hours p/week, hire end date, Job Record Number, and HRCMS Employee ID) via the Timesheet Control Panel, click on the employee’s name. Then, edit the applicable hire data and click the ‘Submit’ button to save your entries. Important Note: Supervisors are not authorized to manage an employee’s wage, hire start date or pay schedule. These changes must be made by an authorized MASSART TimesheetX Administrator. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Class Schedule Information To view your employee’s class schedule, click the ‘Go To Timesheet’ link from the Timesheet Control Panel for their Current Timesheet or the ‘All Timesheets’ link and then ‘Go To Timesheet’ link next to the pay period you wish to review their time sheet. The Class Schedule is important to review because Federal Work Study employees are not allowed to work when they’re scheduled to be in class unless it is an approved holiday or exception due to class cancellation, etc. If your employee has inadvertently worked during a scheduled class, TimesheetX will not enable hours that conflict with a class start/end day/time to be entered to ensure MASSART is not out of compliance with FWS regulations. Please have your employee contact the Financial Aid office if this issue should be encountered. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Pay Period Information Once inside a specific time sheet, to view Pay Period Details, click on the ‘Pay Period Info’ tab. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Time Off Accrual Information at the time sheet level Once inside a specific time sheet, to view time off Accruals, click on the ‘Accruals’ tab. The time sheet accruals details will include the time off Pay Code, accrued hours earned, and time off hours taken. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Hire Details Once inside a specific time sheet, to view Hire Details, click on the ‘Hires Details’ tab. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Award Information Once inside a specific time sheet, to view Award Details, click on the ‘Awards’ tab. The award details will include the award type, award period, original award amount and remaining award balance. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Supervisor & Account Information Once inside a specific time sheet, to view Supervisor & Accounts, click on the ‘Supervisors’ or ‘Accounts’ tab. The Accounts tab will present gross earnings for any time entered on that time sheet, to date. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

View Time Sheet Notes & Audit History To view Time Sheet Notes and Audit History, click on the ‘Notes’ tab. A Supervisor, Administrator, or Employee may enter a manual note by clicking the ‘Add Note +’ link. Once the note has been entered, click the ‘Add Note’ to save the entry. . NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Supervisor view of employee Award and Class Schedule Details NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Search / View Award and Class Schedule Details Supervisors have a fast and easy way to view a specific employee’s current and past award and class schedule information. Click the ‘Search employee Awards and Class Schedules’ from the TimesheetX menu option at the top of your screen. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Search / View Award and Class Schedule Details Enter the employee’s last name or Employee ID. Click the employee’s name link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

Search / View Award and Class Schedule Details Employee award (Current & Old) and/or most recently uploaded Class Schedule data will be presented to the user. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission

WE’RE FINISHED!

Questions?