International Computer Driving Licence Syllabus version 5.0 Module 6 – Presentation Chapter 40 – Adding objects and tables

Adding objects You can add objects such as graphics, photographs and graphs to slides PowerPoint® slide layouts are designed to help you easily add graphics

Inserting a clip art image Click the clip art icon in the slide placeholder to display the Clip Art task pane Search for a picture by typing the subject into the Search for: box and clicking the Go button Click a picture to select it – the picture will now appear on the slide Close the task pane by clicking the close cross at the top right of the pane

Selecting and changing the size of a graphic object Click any inside an object to select it – little circles (handles) show the object is selected The Picture Tools Format ribbon appears when an object is selected Click away from an object and the handles will disappear Drag any of the corner handles to make an object bigger or smaller without changing the width-to-height ratio

Copy or move an object Within a presentation Click the object to be moved or copied to select it Click either Copy or Cut in the Clipboard group on the Home ribbon Go to the slide on which you want to place the copied or moved object and click Paste in the Clipboard group on the Home ribbon – the object will appear on the slide Between presentations Open both presentations Display the source presentation slide and click the object to be moved or copied to select it Click either Copy or Cut in the Clipboard group on the Home ribbon Display the destination presentation slide and click Paste in the Clipboard group on the Home ribbon

Inserting an object into the Master Slide Display the Slide Master Click the Picture button in the Illustrations group on the Insert ribbon to display the Insert Picture dialogue box Locate and select a picture to insert, then click the Insert button Resize and position the graphic as necessary Note, you could instead insert any object into the master slide, for example: to insert clip art, click the Clip Art button in the Illustrations group on the Insert ribbon to show the Clip Art task pane to insert a drawn object (such as a shape or a line), click the Shapes button in the Illustrations group on the Insert ribbon

Adding a table Click the Insert Table icon in a blank slide placeholder to display the Insert Table dialogue box Select the number of columns and the number of rows, then click OK – a table grid will be displayed

Inserting table rows and columns Right-click in any cell adjacent to where you want to insert a row or column to display a shortcut menu Click Insert, and then click the option for the row or column insert position

Adding a column chart Click the Insert Chart icon in a blank slide placeholder to display the Insert Chart dialogue box Select the Column chart type in the left-hand list, then select the format in the gallery on the right-hand side of the dialogue box Click the OK button – a sample datasheet in Excel® format is shown with a bar graph for the sample data Edit the sample data as necessary

Sizing, editing and formatting a chart To adjust the chart size, click it and drag a corner handle inwards to make it smaller and outwards to make it larger To delete a chart, click to select it and press the Delete key To edit the chart data, select the chart, then click the Edit Data button in the Data group on the Chart Tools Design ribbon to open the datasheet – edit the data as necessary You can apply formatting to all the different parts of a chart – you can see what the chart parts are called by pausing the mouse pointer over a feature to display a screen tip Right-click a feature to display a shortcut menu, then select the Format… option for the feature Select from the formatting option on the Format… dialogue box that is displayed

Adding a pie chart Click the Insert Chart icon in a blank slide placeholder to display the Insert Chart dialogue box Select the Pie chart type in the left-hand list, then select the format in the gallery on the right-hand side of the dialogue box Click the OK button – a sample datasheet in Excel® format is shown with a bar graph for the sample data Edit the sample data as necessary