Year 12 Assembly VTAC Information Welcome to the Year 12 VTAC Information Assembly. Please feel free to take notes. Presented by Debbie Edwards & Nancy Huez-0’Rourke

The VTAC application process – key dates Find Courses Apply SEAS and Scholarships Change of Preference Offers The VTAC application process – key dates Key dates for 2017-2018 applications Applications open $35 for current Year 12 students Monday 7 August 2017 Timely applications close 5pm, Thursday 28 September 2017 SEAS applications close 5pm, Tuesday 10 October 2017 Scholarship applications close 5pm, Friday 13 October 2017 Round 1 offers released Tuesday 16 January 2018 Full list of dates: http://www.vtac.edu.au/dates.html Annual selection cycle Special Entry Access Scheme (SEAS) and Scholarships applications are optional, but strongly recommended Late and Very Late application deadlines exist, but a higher application fee applies

Unrepresented school Monash University Deakin University RMIT – SNAP Federation University – TBC The University of Melbourne – TBC

Rmit – snap process The SNAP access scheme is designed to increase tertiary access and participation of eligible students from SNAP partner schools by giving them priority access to RMIT’s certificate IV, diploma, advanced diploma, associate degree and degree programs. How it works SNAP applicants who have their school’s endorsement may receive additional consideration when applying for programs at RMIT. For programs that select on ATAR, eligible SNAP applicants receive a significant re-ranking if their ATAR is no more than 20 points below the clearly-in ATAR for that program. For programs that select on a range of criteria, such as folio or interview, SNAP applicants will receive consideration on their performance in these tasks.

CHISHOLM INSTITUTE Anybody applying for courses at Chisholm Institute must complete a direct entry application. Chisholm promote their courses through the VTAC course guide but do not take enrolments through the VTAC application process. See Nancy for more information.

Open days - Lectures Don’t forget to make sure you attend Open Days – Copies are on Compass Term 3 holidays Lectures - TBA

Important information All students in Year 12 will have the chance to book a one on one interview with the Careers Practitioner at the College commencing Monday 14 August Students can only book an appointment once they have created and completed the VTAC registration and Career Action Plan. Please ensure you have researched the courses you wish to apply for. Please use a personal email address. Appointment will be available for booking via Compass. Those who have already booked their appointment could you please reschedule. Demonstrations on the VTAC registration process will be held during lunchtime – watch the Year 12 Compass feed for details

SEAS/SCHOLARSHIPS Students intending on continuing their studies during 2018 will have a one on one interview with a Wellbeing Counsellor to discuss meeting SEAS / Scholarship criteria. 20 minute appointments will be available for booking via Compass, starting 16th August. Demonstrations on the SEAS / Scholarship process will be held during lunchtime – watch the Year 12 Compass feed for details

Find Courses Apply SEAS and Scholarships Offers Create a VTAC account All VTAC applications are completed online using the same VTAC ID and PIN Creating an account is a simple question-based process If you’re a current Year 12 student, make sure you enter your student number so that we can access your results later in the year You are Current Year 12’s If a student gets this question wrong the following automatically happens: They will be charged the full processing fee – not the current year 12 processing fee. VTAC will not look for the VCE results when they are released in December and their results and ATAR won’t be matched to their course application. What to do if they get it wrong: Tell the student to telephone 1300 364 133 immediately. If the processing fee hasn’t been paid, then it can probably be fixed. If the processing fee has been paid, there is no reimbursement. There is no point contacting schools liaison unless the student themselves makes direct contact with the customer service area, nothing can be changed.

Tips for your VTAC account Find Courses Apply SEAS and Scholarships Offers Tips for your VTAC account Only create one VTAC account For current Year 12 applicants, use a personal, not school email address Choose a secure PIN and security questions Choose an authorised nominee if needed VTAC cannot discuss your application with anyone except you (not even your parents) unless you have specified an authorised nominee when registering. One registration only To correct errors, change the details online or call VTAC. Do not create another registration. For current Year 12 applicants, use a personal, not school email address Some school email addresses are deactivated by the time offer emails are sent Four digit PIN Lost PINs can be retrieved from the log in form. Nominate a proxy if needed VTAC cannot discuss your application with anyone except you (not even your parents) unless you have specified an authorised nominee when registering.

Find Courses Apply SEAS and Scholarships Offers VTAC account Highlight location of message inbox – a copy also sent to email

Applying for courses Be careful with X button Find Courses Apply SEAS and Scholarships Offers Applying for courses List up to eight courses/institutions Preference order – always list courses in the order you want to get into them To add course preferences: Select institution and/or course or type in the course code. To move a course on the preference list use the up/down buttons. To delete a course use the x button. Be careful with X button

After submitting course application Find Courses Apply SEAS and Scholarships Offers After submitting course application Application receipt sent by email and in user account Submit payment by the closing date Unpaid applications are not submitted to institutions Complete any applicable selection requirements E.g. personal statement, providing any documents requested by VTAC Apply for SEAS and Scholarships Change preferences and update personal information

Find Courses Apply SEAS and Scholarships Offers Personal statement A statement for course selection officers to consider, completed online through the VTAC user account Writing prompts include your motivation for study, academic performance, and previous relevant work experience If not specified as a requirement by the course, selection officers are not obliged to consider the information provided Usually not required for current Year 12 applicants; check course entries Advise students not to waste selection officers’ time by completing this form unless it’s required or relevant. Many courses include this in Additional considerations and ask applicants to complete it if they have ‘relevant’ work experience. The same statement is provided to all courses on your preferences list (except the course-specific statement) Four general questions plus one course-specific statement for each preference. The VTAC Personal statement may be used as either a selection requirement or additional consideration. For most Y12 selection requirements, the form is only required if the applicant has relevant work experience or if they have been out of school for a few years. Ensure your students read the detail carefully.

Admissions Tests (UMAT & CASPer) Find Courses Apply SEAS and Scholarships Offers Admissions Tests (UMAT & CASPer) If you’re applying for undergraduate medicine, you should have already sat the UMAT If you’re applying for a teaching course, you might need to sit CASPer, an online test.

Change of Preference - CoP Find Courses Apply SEAS and Scholarships Offers Change of Preference - CoP After applying, you can change your course preferences free-of-charge as many times as you like while Change of Preference is open Check the deadlines carefully prior to the start of each round Change of Preference - CoP

Special Entry Access Scheme (SEAS) Find Courses Apply SEAS and Scholarships Offers Special Entry Access Scheme (SEAS) SEAS is a special consideration program used by most institutions Filling out a single SEAS application will cover all of your eligible preferences Primarily for students who have suffered long-term disadvantage Except: Category 1 (Personal Information and Location) – everyone should apply SEAS allows selection officers at institutions to grant special consideration for course entry to applicants.

Find Courses Apply SEAS and Scholarships Offers Applying for SEAS SEAS application becomes available after a course application is submitted All applicants (Y12 and NY12) can apply for SEAS All of the categories will be on one page Apply for as many categories as are applicable, but do not claim the same circumstances under multiple categories

SEAS categories Category 1: Personal information and location Find Courses Apply SEAS and Scholarships Offers SEAS categories Category 1: Personal information and location As simple as ticking a box All applicants should apply for this category Category 2: Disadvantaged financial background Category 3: Disability or medical condition * Category 4: Difficult circumstances E.g. disruption to living situation, affected by illness or death of relative/friend, natural disaster, refugee status *Statement of Support must be from a health professional. Do not claim the same circumstances under multiple categories

SEAS documentation Where needed: Find Courses Apply SEAS and Scholarships Offers SEAS documentation Where needed: Impact statement – written by applicant Statement of support – written by relevant responsible person Impact statements without an accompanying statement of support will not be considered. For more information about SEAS documentation, visit www.vtac.edu.au

Find Courses Apply SEAS and Scholarships Offers Scholarships VTAC collects scholarship applications for many institutions One application, many institutions Scholarships are not just for academic performance Many equity scholarships have similar documentation requirements to SEAS Statements must be submitted separately for each using the correct coversheet. List of scholarships available on the VTAC website Including scholarships which require direct applications to institutions

Accessing your offer Offers are available on the release date: Find Courses Apply SEAS and Scholarships Offers Accessing your offer Offers are available on the release date: By email; In your VTAC account; and (If you gave permission) in newspaper supplements The offer advice will contain a message from the institution with enrolment instructions. One offer per round Emailed to applicants from midnight on the day of offer release Available online in the VTAC user account Published in newspaper supplements (if permission was given during application)

Find Courses Apply SEAS and Scholarships Offers Responding to an offer To accept an offer, follow the instructions in the offer advice to enrol at the institution. No separate acceptance notification to VTAC is needed. To defer an offer, contact the institution. Not all courses allow deferment. To reject an offer, take no action. The offer will automatically lapse if you have not enrolled by the deadline. One offer per round Emailed to applicants from midnight on the day of offer release Available online in the VTAC account Published in newspaper supplements (if permission was given during application)

Didn’t get an offer, or the offer you wanted? Find Courses Apply SEAS and Scholarships Offers Didn’t get an offer, or the offer you wanted? You will be automatically considered for any higher preferences in future offer rounds This means you should always accept an offer you receive, even if you are hoping for a higher preference When Change of Preference reopens, consider adding other backup course options Preferences can now be changed between all five rounds In 2016, approx. 80% of offers were made in Round 1 Use the selection data to help you find courses in a realistic range

Find Courses Apply SEAS and Scholarships Offers Supplementary offers For applicants who have given permission and not yet received an offer in Round 1 or Round 2 Institutions will contact you directly to suggest courses which still have vacancies Some institutions may make supplementary offers after Round 2 if they have places available. Applicants may receive supplementary offers if they have: not received an offer in any of the previous offer rounds (Early, Round 1, Round 2); and not been granted an offer for a negotiated offer; and have given VTAC permission to release their application to all courses with vacancies. Applicants give this permission at the time of applying, or later in their VTAC account. Supplementary offers will be processed weekly throughout February 2017. If an applicant receives two or more offers at the same time, they will need to choose which offer to accept – applicants cannot accept more than one offer.

Key contact people at school Ms Jessop – Year 12 Leader Ms Nancy Huez-O’Rourke – Career Practitioner / RMIT SNAP Endorser Ms Debbie Edwards – Student Services Leader Ms Joanna Michalowski – SEAS Counsellor (available Monday & Tuesday) Ms Lisha Rakhyani – SEAS Counsellor (available Wednesday, Thursday & Friday)

QUESTIONS