Email netiquette “It only takes 4 seconds to make an impression. Be remembered for your style of communication not your username.”

Main Mode of Communication Email has become a main form of communication Workplace To/From Supervisors Between team members / co-workers Educational setting Teachers/ Professors Personal Relations Specific requests / questions Finances, Medical, Legal

For HS Students: Always use your school issued email Teachers have 6-7 classes all with 20 to over 30 students Teachers average 20 to 40 emails daily Always include a topic in the Subject Line: Start the email with a sense of respect / a greeting Its simple - Mrs. Allison, (do not forget the punctuation) Do not start with Hey Teach, Hey, Yo, or simply nothing

The Message itself: You are not talking to a peer You are not sending a text message Use correct grammar and punctuation Be specific to your question or concern Be mindful the tone and do not use ALLCAPS If sending a request, ask politely

Concluding the message: End with appreciation Thank you, I appreciate your help, Type your name

Final suggestions: Read the message out loud and Spell Check before sending If you have a simple question about an assignment, such as due date, instructions, try referring to theh Moodle page first or ask a classmate Allow the teacher some time to reply Think twice about whether or not the content of your email is appropriate for virtual correspondence - once you hit Send, anyone might be able to read it especially if you have the incorrect email address or typed incorrectly

When you CC people on an email, the CC list is visible to all other recipients. For example, if I CC amiller@nisdtx.org and rmyers@nisdtx.org on an email, AMiller will know that RMyers also received the email, while RMyers will know that Amiller also received the email. Main Recipient(s) Carbon Copy Additional Recipient(s) Blind Carbon Copy When you Bcc people on an email, the unlike with CC, no one can see the list of recipients on the BCC list. For example, if you have mnorris@nisdtx.org and trogers@nisdtx.org in the BCC list, MNorris won’t know that TRogers received the email, and vis versa. Someone on the Bcc list can see everything else, including the CC list and the contents of the email. However, the BCC list is secret – no one can see this list. (If a person is on the BCC list, they’ll see only their own email on the BCC list.)

Example Let’s say your boss wants you to email a customer in response to a complaint. You’d put the customer’s email address in the To field Your boss’s email address in the CC field, so your boss would receive a copy of the email. (If you didn’t want the customer to see your boss’s email address, you’d put your boss’s address in the BCC field instead.)

Replying the sender of the original message to the sender and any additional recipients of the original message re-sending the message to different recipients from those in the original message

Email Assignment Properly draft an email applying the email etiquette tips and guidelines To: Recipient is your Dream Team Members (use their school email addresses) CC: Recipient is Mrs. Allison – aallison@nisdtx.org Subject: Dream Team – (your team name) Message: Your message should be notifying your co-owners of an interview with candidate for Marketing Director. You will need to provide them with the individuals name, time and place of the interview.