Roles & Responsibilities of an Impressive Program Governance Plan Hi my name is Melvin Gravely I’am the chief executive officer of the TGG. The Gravely Group is an experienced national consulting and training firm that provides interactive and innovative workshops for board’s staff and parents in Head Start programs across the country.

Agenda Grantee Governing Body Share decision making Policy Council Staff

Roles and Responsibilities Board • Policy Council • Staff

Head Start/Early Head Start Roles & Responsibilities The Head Start Act of 2007 describes the roles and responsibilities of Head Start/Early Head Start agency governing bodies w/regard to program design, planning, monitoring, and oversight The Act, in conjunction with the Head Start Performance Standards, describes performance expectations regarding program management The complete standards are available at ttp://eclkc.ohs.acf.hhs.gov.

Sharing the leadership and decision-making of a Head Start program, is required by the Head Start Program Performance Standards Performance Standards in the section program governance Pg. 175-177

Structure Of Program Governance Local Grantee Governing Board Policy Council Parent Committee Delegate Agency The Structure of Head Start is community focused. Local Grantees establish a team to run a Head Start Program. As part of the team, Policy Council and Parent Committees are established to assist in planning of the Head Start program year, operate the program and manage staff members. A Local Grantee means a local public or private non-profit agency designated to operate a Head Start Program, in accordance with part 1302 of the Head Start Act. A local grant can be divided among more that one Head Start programs. In that case, a local Grantee will establish a Delegate agency that also has governing bodies that operate under the Governing board. The Agencies work independently But have an ongoing relationship with the local Grantee The Governing Body and Tribal Council assumes legal and fiscal responsibility for Head Start and the Safeguarding of Federal Funds. Policy Council assumes responsibility for Head Start Program Direction Governing Body Policy Committee Parent Committee

Head Start Staff The Head Start staff promotes family partnerships that make the program successful.

Head Start Governance Responsibilities: Shared Governance Reports that are generated and used by management. Shared by Policy Council and Governing Body: HHS secretary communication • Financial statements Program information • Enrollment • USDA Financial audit • Self-assessment • Strategic plan • PIR

The Governing Board “The definition of a board is an organized group of people, with authority, to collectively control and foster a Head Start agency that is administered by a qualified executive and staff.”

The Governing Board A Licensed Attorney An accountant with expertise in financial management An expert in early childhood education and development Other members that support the values of Head Start

Governing Body Compliance with Head Start program requirements Be active in decisions affecting Head Start/Early Head Start programs to ensure continual compliance Review all federal monitoring and audit reports and be actively involved in full correction of any monitoring and audit findings Be actively involved in the annual self-assessment of Head Start/Early Head Start programs

Governing Board Responsibilities Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Adopt practices to ensure active, independent, and informed governance: Governing body by-laws Impasse policies Procedures for accessing and collecting information Written standards of conduct including conflicts of interest & complaints Procedures for selecting policy council members Advisory committees

Governing Board Responsibilities Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Select: Delegate agencies and the service areas for such agencies Establish: Procedures and criteria for recruitment, selection and enrollment Review and Approve: Major policies & procedures incl. self-assessment, financial audit & personnel policies All funding applications and amendments Progress on implementing HS grant including corrective actions Major expenditures • Operating budget • Selection of auditor Actions to correct audit findings • Monitoring findings and follow-up activities Annual, monthly, and periodic reports*

The Policy Council Responsible for assisting the Parent Committee Recruits volunteer services & parents, community residents & organizations Works in partnership with key management staff and the Governing Board to operate the Head Start program

Policy Council Responsibilities Work with key management staff and governing body to operate head start program Encourage other parents to participate in the program Approval or disapprove: Hiring of staff Short and long term goals of the program Funding applications approved ERSEA plans By-Laws

Policy Council Responsibilities Responsibility for Head Start Program Direction Approve and submit to the governing body decisions regarding: Activities for parent involvement/engagement Program recruitment, selection and enrollment priorities Funding applications/amendments Budget planning incl. reimbursement and participation in policy council activities Policy council bylaws H/S program personnel policies including criteria for employment and dismissal of program staff Policy council election procedures Recommendations on delegates/service areas Annual, monthly, and periodic reports*

Staff Responsibilities Management Staff Assumes Operating Responsibility for Head Start Day-to-Day Functions Provide Leadership and Strategic Direction: Focus on self-assessment Develop, plan, and evaluate the Head Start program

Staff Responsibilities Take action: Implement policies Develop procedures Provide T/TA to governing body and policy council Supervise staff Monitor compliance Generate and use annual, monthly, and periodic reports Share reports with policy council and governing body*

Head Start Governance Responsibilities GOVERNING BODY/TRIBAL COUNCIL Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Adopt practices to ensure active, independent, and informed governance: Governing body by-laws Impasse policies Procedures for accessing and collecting information Written standards of conduct including conflicts of interest and complaints Procedures for selecting policy council members Advisory committees Select: Delegate agencies and the service areas for such agencies Establish: Procedures and criteria for recruitment, selection and enrollment Review and Approve: Major policies & procedures including self-assessment; financial audit, personnel policies All funding applications and amendments Progress on implementing HS grant including corrective actions Major expenditures Operating budget Selection of auditor Actions to correct audit findings Monitoring findings and follow-up activities Annual, monthly, and periodic reports* Provide Leadership And Strategic Direction: Focus on self-assessment Develop, plan, and evaluate the Head Start program Take Action: Hire/terminate Head Start Director and other lead staff Provide Legal Oversight: Ensure compliance with Federal laws and state, tribal and local laws *Reports that are generated and used by management, then shared by policy council and governing body: HHS secretary communication Financial statements Program information Enrollment USDA Financial audit Self-assessment Strategic plan PIR POLICY COUNCIL Assumes Responsibility for Head Start Program Direction MANAGEMENT STAFF Assumes Operating Responsibility for Head Start Day-to-Day Functions Approve and submit to the governing body decisions regarding: Activities for parent involvement/engagement Program recruitment, selection and enrollment priorities Funding applications/amendments Budget planning incl. reimbursement & participation in policy council activities Policy council bylaws Head Start program personnel policies including criteria for employment and dismissal of program staff Policy council election procedures Recommendations on delegates/service areas Annual, monthly, and periodic reports* Take action: Implement policies Develop procedures Provide T/TA to governing body and policy council Supervise staff Monitor compliance Generate and use annual, monthly, and periodic reports* Share reports with policy council and governing body*

Successful Programs All members should be trained on: Performance Standards Program Governance Parliamentary Procedures Leadership Skills Head Start Philosophy Self Assessment

Questions? Please contact The Gravely Group 614-901-3369 Mel@thegravelygroup.com www.thegravelygroup.com Thank them and say your website several times! HA!

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