Time Management Presented By “An Ordinary Mortal “

Time An Ordinary Mortal

Time – The Fourth Dimension Time is the indefinite continued progress of existence and events that occur in irreversible succession from past through the present to the future. Time is a component quantity of various measurements used to sequence events, to compare the duration of events or the intervals between them , and to quantify rates of change of quantities in material or in the conscious experience. An Ordinary Mortal

Importance of Time Time is important because it is scarce. When things are scarce, they become valuable because people can't get enough to satisfy their needs. Since no one can reclaim lost time, it's important to make the most of the time one has on Earth. An Ordinary Mortal

Time Management An Ordinary Mortal

Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. Time management is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress. An Ordinary Mortal

Urgent - Important An Ordinary Mortal

Time Management - Benefits Greater productivity and efficiency. A better professional reputation. Less stress. Increased opportunities for advancement. Greater opportunities to achieve important life and career goals. An Ordinary Mortal

Time Management Tools 1. Activity Logs An Activity Log is a written record of how you spend your time. It would record the following – Date/Time. Activity description. How I feel. Duration. Value (high, medium, low, none). An Ordinary Mortal

Time Management Tools 2. To Do List These are prioritized lists of all the tasks that you need to carry out. They list everything that you have to do, with the most important tasks at the top of the list, and the least important tasks at the bottom. You remember to carry out all necessary tasks. You tackle the most important jobs first, and don't waste time on trivial tasks. You don't get stressed by a large number of unimportant jobs. An Ordinary Mortal

Time Management Tools 3. Action Programs These are "industrial strength" versions of To-Do Lists, which incorporate short-, medium- and long-term goals. They help you to plan your time, without forgotten commitments coming in to blow your schedule apart. Four steps to create your Action Program: Collection Pruning Organizing and Prioritizing "Working" Your Action Program An Ordinary Mortal

Time Management Tools Three-tier structure of Action Programs The "Next Action List" heading lists the precise, immediate actions that you need to perform to move your projects forwards. The "Delegated Actions List" records details of the projects and actions you have delegated. The "Project Catalog" heading lists the projects that you want to work on, along with other actions that you have gathered that will contribute to the completion of these projects. An Ordinary Mortal

Time Management Tools 4.Allen’s Input Processing Technique An Ordinary Mortal

Clock Time Vs Real Time Clock Time – In clock time, there are 60 seconds in a minute, 60 minutes in an hour, 24 hours in a day and 365 days in a year. All time passes equally. Real Time – In real time, all time is relative. Time flies or drags depending on what you're doing. Real Time is mental – How long is a minute ? There are only three ways to spend time: thoughts, conversations and actions. An Ordinary Mortal

Time Management - Tips for More Productive Day Carry a schedule and record all your thoughts, conversations and activities for a week. Any activity or conversation that's important to your success should have a time assigned to it. Plan to spend at least 50 percent of your time engaged in the thoughts, activities and conversations that produce most of your results. Schedule time for interruptions. Take time every day to plan and review your day. Practice not answering the phone just because it's ringing and e-mails just because they show up. Disconnect instant messaging. An Ordinary Mortal

Costing your Time Understand your true value by calculating your cost per year Cost per Year = ( Salary+Taxes+Office Space+Office Equipments+Profit you generate ) Calculate your hourly rate = Cost per Year / Work Hour Per Year Know where you stand An Ordinary Mortal

Time Wasting Culprits Telephone Interruptions Inefficient Delegation Extended Lunches or Breaks Cluttered Work Space Poorly run meetings Socializing on the job Misfiled Information An Ordinary Mortal

Time Wasting Culprits Poor Planning Procrastination Waiting / Delays Paper Work Junk Mail Drop in visitors Not setting / Sticking to Priorities An Ordinary Mortal

Time / Self Management You Manage : Others & Work You do not Manage Time ! You Manage : Yourself Others & Work An Ordinary Mortal

How To Use Time Effectively Take Time To Plan Consolidate similar Tasks Tackle Tough Jobs First Get started immediately on important tasks Delegate and develop others Reduce Meeting Time Learn To Say No Get Control of Paper Flow Avoid Cluttered Desk Syndrome Learn to use Idle Time An Ordinary Mortal

Busy Vs Productive Productive – Doing effective things efficiently Just because you are Busy does not mean that you are Productive Productive – Doing effective things efficiently Effective - Doing the right Things Efficient - Doing things correctly An Ordinary Mortal

Busy Vs Productive Work Procrastination – Putting off doing things that you should be doing now Dealing with Indecision or Delay Paralyzing Perfectionism Setting unchallenging objectives An Ordinary Mortal

Alphabets & Numbers Use some 3D alphabets and numbers to play a game Use your less dominant hand to pick up as many letters and numbers you can in 10 seconds , picking up 1 at a time. Note the number of characters picked up. Now, Use your less dominant hand to pick up only vowels and odd numbers in 10 seconds picking up 1 at a time. Note the number of characters picked up. You will see the numbers in the second case will be lesser than the first. This is because in the second case you will need to think and pick to achieve desired purpose. Same applies for jobs done randomly and jobs done with some thought and planning to achieve desired goal. An Ordinary Mortal

Arrange The Cards Play a game with multiple Teams with a deck of cards Ask each team to arrange the cards in the order as shown in the picture. The cards should be neatly placed and should not overlap. The Team finishing the task first will be the winner. This would call for planning and coordination amongst the Team members to save time. An Ordinary Mortal

Time Left Take Average Life Span Subtract current Age Subtract weekends Subtract Public / National Holidays Subtract Casual/Sick/Annual Leaves Subtract average sleeping hours Subtract time for breakfast/lunch/snacks/dinner Subtract time for entertainment on working days Subtract time for commuting to and fro work Good Luck with your Effective Time Left An Ordinary Mortal

Thank You An Ordinary Mortal