NITAAC – DoD Acquisitions DoD Overview Briefing 1

NITAAC Mission Focuses on client mission success Highly streamlined processes for cost effective services Provides lean, fast government procurement services for IT needs User friendly technology supporting procurement services

Who is NITAAC? Office of Management and Budget Executive Agent Housed at Department of Health and Human Services, National Institutes of Health 20+ years experience in information technology (IT) contracting with DoD and other Federal Agencies Last year fulfilled $5B of federal requirements NITAAC’s authority to manage GWACs comes from the Clinger- Cohen Act (40 U.S.C. 11302(e)) CMMI certified organization focused on quality and integrity in all processes

NITAAC Customers

What are GWACs? Government-Wide Acquisition Contracts (GWACs) Indefinite Delivery Indefinite Quantity (IDIQ) contract vehicles Flexible task/delivery order contracts for information technology (IT) Streamline acquisitions under FAR 16.505 (shorten time to award) No protests allowed on orders under $10M

What are GWACs? Cont’d. Available to DoD and all Federal Agencies No limit on individual task/delivery order value Provides access to the most highly qualified IT Contractors in the industry Technical capabilities Management capabilities Past performance Rigorous negotiations for competitive rates/prices

NITAAC GWACs Three $20B Government-Wide Acquisition Contracts Designed for acquisition of everything IT “Information technology means any services or equipment, or interconnected system(s) or subsystem(s) of equipment, that are used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency ….” – FAR 2.101 Definitions Scale to accommodate new technologies

CIO-SP3 & CIO-SP3 Small Business Services & Solutions 8

CIO-SP3 & CIO-SP3 Small Business Overview 10-year contract with 15-year period of performance Ordering through 2022 PoP through 2027 Competitively awarded via FAR Part 15 137 Labor Categories with competitively priced ceiling labor rates Additional categories can be added at the task order level

CIO-SP3 & CIO-SP3 Small Business Overview Flexible pricing arrangements including: Fixed-Price (FP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus- Award-Fee (CPAF), Cost-Plus-Incentive-Fee (CPIF), Labor Hour (LH) and Time- and-Materials (T&M) Flexibility to use “hybrid” contract types to fit the needs of unique requirements

CIO-SP3 & CIO-SP3 Small Business Scope 53 Contract Holders Small Businesses (3) CIO-SP3 Small Business 94 Contract Holders 5 Socioeconomic Categories Small Business (91) HUBZone (3) SDVOSB (10) 8(a) (38) allows for direct awards* Women Owned (26) IT Services for Complex Solutions IT Operations IT Maintenance Integration Services Big Data Analytics Cybersecurity Information Assurance Software/Application Development Outsourcing C4ISR Imaging 11

CIO-SP3 & CIO-SP3 Small Business Ordering Can be used for all commercial and non-commercial services and solutions Average awards: $12-15 million Task Order performance ranges from 1 to 10-year terms Average 3-5 responses (Bids) per task order solicitation

CIO-CS: Commodities & Solutions 13

Scope of the CIO-CS GWAC CIO-CS Contract Holders 65 Contract Holders OEMs (7) Other than Small Business (6) Small Business (1) VARs (58) HUBZone (8) SDVOSB (6) 8(a) (6) WOSB (14) EDWOSB (7) Small business (44) Other than Small Business (14) Commercial, Fixed-Price Services and Solutions Hardware and Software Cybersecurity Managed Services Enterprise-Wide Licenses Maintenance and Warranties Cloud Expertise and Solutions Commodity Enabling Services, e.g. Maintenance, Installation, Warranty IaaS, PaaS, and SaaS Telecommunications Plans Mobility Devices Video-Conferencing Engineering and Assessment Studies Deployment and Installation Collaboration Tools, e.g. SharePoint 14

CIO-CS Overview 5-year contract with 5-year option, and 15-year period of performance Ordering through 2025 PoP through 2030 Awarded using FAR Part 12 Fixed-Price (FP) Contract Technology Refresh Daily Average 3-5 responses (Bids) per RFQ

Using the GWACs 16

DFAR 216.505/FAR 16.505 16.505(b)(1)(ii) The contracting officer may exercise broad discretion in developing appropriate order placement procedures. 16.505(b)(1) Fair opportunity….. The contracting officer must provide each awardee a fair opportunity to be considered for each order….

DFAR 216.505/FAR 16.505 16.505(B)(2) Exceptions to the fair opportunity process The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays. Only one awardee is capable of providing the supplies or services… The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. It is necessary to place an order to satisfy a minimum guarantee…

Assisted Acquisitions NITAAC Acquisitions Direct Acquisitions Use own Contracting Officers No interagency agreements No MIPRS/transfer of funds No Delegation of Authority SOW/SOO/PWS analysis Acquisition Lifecycle Support Assisted Acquisitions Comprehensive Acquisition and Contracting Support NITAAC serves as Contracting Office from Acquisition Planning through Solicitation, Award, Administration, and Closeout Customer maintains control of their requirement(s), award selection, and performance

Electronic-Government Ordering System (e-GOS) Online system for competition management and awardee selection Manage requirements from solicitation to closeout Quick, efficient process to compete and manager orders Single source for order management and market research FAR guidance built in for fair opportunity competition Database of record for life of acquisition

e-GOS Workflow

Advantages of Using NITAAC Customer Care Success – 24 hours response to your inquiries Library of Acquisition Tools/Templates SOW/SOO/PWS Reviews 65 certified professionals to answer your questions - program managers, contracting officers, and IT subject matter experts on staff

In Summary An engagement model that supports customer mission with a team of experts An easy to use online secure technology platform Working with NITAAC makes the entire acquisition process: Timely Accurate Cost effective

Assisted Acquisition Fee Fees GWAC NCAF FEE CAP CIO-SP3 .65% $150K CO-SP3 Small Business .55% CIO-CS .35% Breakdown of the fee to use the GWAC. Assisted Acquisition Fee 2% of obligated amount

Thank You! Email: NITAACsupport@nih.gov Phone: 1.888.773.6542 Web: nitaac.nih.gov