2. 2 Leveraging NITAAC Government-Wide Acquisition Contracts to Drive Efficiencies Breakout Session # F02 Name: Robert Coen, NITAAC Deputy Director Date: Tuesday July 31 Time: 4:00 pm

3. What is NITAAC? NIH Information Technology Acquisition & Assessment Center (NITAAC) Housed within HHS Over 20 years experience in government-wide IT contracting An OMB Executive Agent authorized to award and administer Government- Wide Acquisition Contracts (GWACs) Currently, only 3 agencies have OMB Executive Agent Status NITAAC administers multiple GWACs for IT products, services and solutions: 3

4. What are Government-wide Acquisition Contracts (GWACs)? GWACs are: Pre-competed task or delivery order, IDIQ contract vehicles Designed to streamline the acquisition of IT products, services and solutions Established by one agency; intended for government-wide use Not subject to the Economy Act (FAR Subpart 17.502-2(b)) Operated only by OMB designated Executive Agents Pursuant to section 5112(e) of the Clinger-Cohen Act (1996) GWAC Contract Holders: Come from a diverse pool of industry leaders Have been vetted for their technical capabilities, price, and SDB participation 4

5. Why use GWACS? Solutions-based contracting for Information Technology Enterprise Licensing Agreements Data Center Consolidation Security/Cybersecurity Modular Project Development Health IT Cloud Computing Mobility Solutions IT Infrastructure Virtualization Enterprise Architecture Shared Services 5

6. Faster. Easier. Cost competitive Task/delivery orders are placed directly by your agency – you maintain complete control over the requirement No special Delegation of Procurement Authority required by NITAAC 1 day turnaround of NITAAC office Customer sets schedule based on needs and complexity of requirements. Average time from requirements submission to release: 1 day Average number of responses: 3-5 6 Drive Efficiencies with NITAAC Contracting

7. 7 Drive Efficiencies with NITAAC Contracting (cont.) Technical Capabilities, Price, Past performance, and Small Disadvantaged Business (SDB) participation have already been evaluated Subcontracting goals set at GWAC level; not required at the task or delivery order level Easily add terms and conditions at the task or delivery order level Available for CONUS and OCONUS procurements Easily perform modular contracting (incrementally addressing complex IT objectives

8. Drive Efficiencies with NITAAC Systems Secure, easy-to-use, online systems for competition management and awardee selection e-GOS for CIO-SP3 IT Services/Solutions RFQ System for ECS III IT Products/Services Far guidance built into systems to ensure fair opportunity requirements are met Manage every aspect of procurement from solicitation to closeout Create Requests for Information (RFI) for market research Create and post solicitations Organize question and answer period Create amendments to solicitations Store documents (award document, modifications, proposals) Searchable Market Research tool Send post award notifications to offerors 8

9. Drive Efficiencies with NITAAC Support Customized support from Contracting Officers and IT Specialists Can assist with any contractual, technical and procedural questions Complimentary, comprehensive requirements assessment SOW/PWS/SOO assessed and evaluated for scope, clarity and other factors to assure quality responses Assessments returned with recommendations within 24 hours Guides and templates (SOW, IGCE, and Performance Based Contracting) Customer Support Center for immediate response to inquiries Same business day response Average turnaround 1 hour 9

10. Streamlined GWAC Competition No need to synopsize or post requirements on FedBizOpps Award according to price or non-cost factors which provide the best value Setting a competitive range is not required Scoring or ranking proposals/quotes not required (FAR 16.505(b)(1)(v)(B) Formal evaluation plans not required FAR 16.505 Ordering Fair Opportunity (FAR Subpart 16.505(b)(1) – each awardee must be provided a fair opportunity to be considered for each order exceeding $3,000 Competition requirements in FAR Part 6 and the policies in FAR Subpart 15.3 do not apply CO need not contact each vendor prior to award if information is available that each was provided a fair opportunity to be considered (under $150k) CO can communicate with contract holders at any time 10

11. Streamlined GWAC Competition The streamlined process includes CO exercising broad discretion in developing order placement procedures Minimum requirements for acquisition package; most documents are discretionary Streamlined evaluation (competitive range not required) Firms have already been technically evaluated for scope capabilities; CO can use simplified evaluation If under $150k, the CO need not contact every vendor if each was provided a fair opportunity to be considered Down-selecting - a multi-phased acquisition strategy using methods such as: Applying evaluation factors in phases Limiting initial proposal information required (e.g. white papers, oral presentations) Limiting amount of evaluation factors in order to progressively narrow the field 11

12. Streamlined NITAAC Competition 1.Upload RFQ/RFP in e-GOS or RFQ System 2.Evaluate quotes/proposals submitted by contract holders (in system) 3.Select awardee (based on who provides the best value and solution) 4.Create award in agencies contract writing system (e.g. PRISM)  Use winning Contract Holders contract number on award document! 5.Upload award document into e-GOS or the RFQ System 12

13. Leveraging NITAAC GWAC contracts to drive efficiencies.

14. Scope of the CIO-SP3 and CIO-SP3 Small Business Contracts 14 Anything related to IT services and solutions  Task areas are intended as a guide and do not restrict your requirements.

15. Features of the CIO-SP3 and CIO- SP3 Small Business Contracts $20B ceiling 10 year period of performance Flexible pricing arrangements Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus- Award-Fee (CPAF), Cost-Plus-Incentive-Fee (CPIF), and Time-and-Materials (T&M) Flexibility to use “hybrid” contract types to fit the needs of unique requirements Task orders may be awarded in 30 days or less Customer sets schedule based on needs and complexity of requirements 137 Labor Categories with competitively priced labor rates 15

16. CIO-SP3 Small Business Categories The CIO-SP3 Small Business GWAC will enable Federal agencies to meet small business goals through four set-aside categories: CIO-SP3 Small Business Small BusinessHUBZone Service Disabled Veteran Owned (SDVOSB) 8(a)

17. Potential Applications 17  Biomedical Information Services  Workforce Management  Capital Planning and Investment  IT Portfolio Analysis  Market Research  Imaging  ERP IT Infrastructure  Identify and Access Management  Cloud Computing  Software as a Service (SaaS)  Software Development  Configuration Management  Help Desk/IT Support  Web Development and Support  Data Quality Management  Enterprise Data Management  Systems Engineering  Cyber Security

19. Scope of the ECS III Contract *Lots are intended as a guide and do not restrict your requirement(s). If you are not sure what Lots to select, contact NITAAC Customer Support. Anything related to IT products and services at a fixed price

20. ECS III – Products and Related Services Fixed price delivery order contract; $6B ceiling Awards range from $3,000 to $20 million+ Ceiling prices lower than open market and less than or equal to GSA Easily set aside requirements for small businesses Items added daily through a fully automated refresh process Quick and easy process to place and award delivery orders Flexibility to do consolidated purchases and delivery orders with options 20

21. Potential Applications  Hardware and software installation and training  Storage Area Network (SAN) Gen 3 Switching Module  Cisco MDS 9000 with FY12 maintenance  Web based or on-site subscription service  Virtual Tape Library (VTL)  Install MS SQL-Server Administrator software and train staff on usage  Extended warranties for software/hardware such as AppleCare Protection Plan  Turnkey development-engineering, furnishing/installation of Ciena Micro Custom System  Preventive maintenance for hardware (including cleaning or replacing parts, cables, wires, connections, power supplies etc.)  Cloud computing: SaaS, IaaS, PaaS  Hardware and Software configuration and integration  Lease printers that include maintenance and tech support  Technical support (repairs, software upgrades, firmware updates and replacement)  Citrix Support  VMware Maintenance Renewal  Annual software support  Onsite and send-in damage/component repair such as Cisco’s SMARTnet Service  Software maintenance updates such as Oracle’s “My Oracle Support” or Microsoft’s “Windows Update” 21

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23. Scope of the CIO-SP3 Contracts 23 CIO-SP3 $20 Billion Ceiling Task Orders Scope: Everything IT including - Cloud computing, cybersecurity, biomedical information services, health IT, imaging, software development, enterprise data management, systems engineering, identity and access management, ERP IT infrastructure, workforce management, capital planning and investment FFP, CPFF, CPAF, CPIF, T&M 54 Contract Holders 137 precompeted and predefined task areas labor categories CIO-SP3 Small Business $20 Billion Ceiling Task Orders Scope: Everything IT including - Cloud computing, cybersecurity, biomedical information services, health IT, imaging, software development, enterprise data management, systems engineering, identity and access management, ERP IT infrastructure, workforce management, capital planning and investment FFP, CPFF, CPAF, CPIF, T&M 137 precompeted and predefined labor categories Set-Aside Groups Small Business, 8(a), SDVOSB, HUBZone ECS III $6Billion Ceiling Delivery Orders Scope: All IT products and related services including - Hardware, software, networking equipment, telecommunications equipment, scientific research stations, electronic devices and systems, warranty, maintenance, annual software support Fixed Price Only 42 Contract Holders Set-Aside Groups Small Business, HUBZone, Women Owned

24. 24 Faster IT Acquisitions Cost/Price Savings Multiple GWACs Easy Ordering Systems Customer Support Center Value Added Services Free Training Summary

25. 25 NITAAC Customer Support Center Email:NITAACSupport@nih.govNITAACSupport@nih.gov Phone:1.888.773.6542 Web:www.nitaac.nih.govwww.nitaac.nih.gov