Supervisor’s Employee Work Folder AF Pamphlet 36-106, Supervisor’s Records (20 Dec 93) A set of records used in managing the performance of employee’s at the Unit level Privacy Act Information – Keep Locked Limited Access

Supervisor’s Employee Work Folder List of records normally maintained: AF Form 971 Leave Schedules Training Records AF Form 1378, Position Description [P/F], or AF Form 1003, Core Personnel Document [P/F], or DD Form 2918, Standard Position Description [NSPS] SF Forms 52, Request for Personnel Action Performance Appraisal, Feedbacks, & backup documentation

AF Form 971, Supervisor’s Employee Brief SECTION 1 (Computer-generated form) PART A – Employee’s Current Info Current address and phone number Emergency contact information PART B – Supervisor’s Notes Employee’s Conduct (counseling & formal*) Discussions Recognition Letters SF 50s (Performance and/or Time-Off Awards which are appraisal-related only) [P/F]

AF Form 971, Supervisor’s Employee Brief SECTION 1 (cont’d) PART C Employee Experience Awards Performance & Promotion Factor Ratings Training Information Education

AF Form 971, Supervisor’s Employee Brief SECTION 2 Performance Expectations AF Form 860, Civilian Performance Plan, or AF Form 1001, Core Document [P/F] Performance Objectives [NSPS]

AF Form 971, Supervisor’s Employee Brief SECTION 3 Appraisal Information AF Form 860A, Civilian Rating of Record, and AF Form 860B, Civilian Progress Review Worksheet [P/F] DD Form 2906 [NSPS] Associated documentation (e.g., Feedbacks)

AF Form 971, Supervisor’s Employee Brief SECTION 4 Position Information AF Forms 1378, Position Description, or AF Form 1003, Core Personnel Document [P/F] Associated documentation (feedbacks, PIPs, etc.) DD Form 2918, Standard Position Description [NSPS] SF 52, Request for Personnel Action, until SF 50 received & annotated [All]

AF Form 971, Supervisor’s Employee Brief SECTION 5 Miscellaneous Information: DD Form 2365, DoD Civilian Employee Overseas Emergency-Essential Position Agreement Leave Policy Letter All Medical Documentation Civilian Physical Fitness information AF Form 55, Employee Safety & Health Record

AF Form 971, Supervisor’s Employee Brief SECTION 6 Training & Development Plans (AFI 36-401) DD Form 1556 Training Evaluations

Disposition of Supervisor’s Employee Work Folder Supervisor leaves – retain for gaining Supervisor Employee leaves for another organization on base – forward to new supervisor (within 10 workdays) Employee leaves for another AF base or returns to CONUS – forward to CPF Employee leaves for another Agency – destroy after 60 days

Disposition of Supervisor’s Employee Work Folder Employee separated for any reason (excluding military duty) – destroy after 60 days Employee separated for military service – forward to CPF Employee separated for Adverse Action – contact CPF for guidance

Common Deficiencies Extraneous documents: Information not current Copies of SF 50s Old SF 52 requests Information not current Missing Address, Phone, and Emergency POC Missing notations of required briefings: Security/Safety Briefings Performance Evaluation discussions Employee unaware of negative information in Part B

CIVILIAN PERSONNEL FLIGHT Q & A CIVILIAN PERSONNEL FLIGHT KYM TRAN 435 MSS/DPCS-B DSN: 480-2697 kym.tran@ramstein.af.mil