Annual General Meeting Thursday, 25 August 2016

Before we start … But … What do we aim to achieve tonight? We will go through the normal motions on the AGM Chairman's report, Financial Report, Voting, etc. But … We want to share a vision A future What we believe we can achieve as a community

Agenda AGM Protocol About the ZFHOA Chairman’s Report Financial Report ZFHOA Positioning Security Update General Update Financial Report FY 2015/16 Financial Report & Statements Looking Forward Vote on annual increase in monthly contributions FY 2016/17 Proposed Budget Board Nominations and Elections Q & A

Protocol

Protocol Attendance Registers Introduction of the Board Members Introduction of AGM Adjudicator: Mr Harry Rubin Notice of AGM 22 July 2016 8 August 2016 Confirmation of Quorum 25% of fully paid up households with one vote per household 264 Erven with 240 fully paid up households (240 x 25% = 60) Paid up Members Only fully paid up members may vote, propose and second Proxies

Protocol Adjudicator’s role Acceptance of Minutes of 2015 AGM Ensuring AGM rules are followed Managing the Board election process Acceptance of Minutes of 2015 AGM Questions at the end of the presentation ! ! ! Please identify yourself (Name & Address) Minutes Phones on silent please

About the ZFHOA

About the ZFHOA Non Profit Company Founded by Members of the Community in order to unite the community in terms of matters of: Security Parks and Environment Members of the Board serve on a voluntary, non- remunerated basis but may claim expenses incurred during the course of carrying out their duties Company Secretary appointed in terms of Companies Act 71 of 2008

About the ZFHOA 2015 / 2016 Board Members: Jade Archer (Vice-Chair & Treasurer) Jay Singh Johnny Roux (Chairman) Kjell Hoppenbrouwers Michael Davidson Terry Allan Trevor Sithole 2015 / 2016 Committee Members: Andrew Wiggett Rene de Schouwer Ursula van der Walt Rene de Schouwer Ursula van der Walt

About the ZFHOA Jac van Niekerk Reimbursed in part for: Administrator, Manager of the Security Contract, Parks Keeper, Supervision of Company Gardener, Attends Security- Road Closure- & other meetings, Acts as Liaison with JRA, Jhb Water, etc. Reimbursed in part for: Premises, Electricity, Telephones, Stationary, Office Facilities & Transportation Reimbursed for actual expenses incurred such as: Ad-hoc wages Petrol for Lawnmower Parts & equipment

About the ZFHOA Company Gardener Tyson Dumani Maintains: Parks Entrances External Pavements Working hours: Monday to Friday 07h00 till 15h00 40 hours a week Ad-hoc work (e.g. Storm damage repairs, etc.) claimed through Jac van Niekerk

Chairman’s Report

Positioning the ZFHOA It’s no longer about Security... That’s a given – it just happens and will continue to We want to secure our future… …determine our destiny… Founded by Members of the Community in order to unite the community in terms of matters of: Security Parks and Environment Developing an even greater Community Uplifting Gallo Manor

Crime Stats: 2005 to 22 Aug 2016

Layers of Security Home Awareness Home Safety & Security Discipline Has your electric fence been damaged / tampered with? Are there suspicious characters watching you / your house? Is there suspicious activity at your neighbour’s house? Are you being followed? Home Safety & Security Do you have an alarm, electric fence, beams, etc? Do you always lock your doors / security gates? Do you always arm your alarm / electric fence? Do you have good outside lighting? Self assessment and continious improvement? Discipline Does everyone in your house have ADT / the Patrol Vehicle’s number on their phones? When last did you test your alarm? Do you report suspicious activity? Have you reported your security incident to ZFHOA? Home Awareness Home Safety & Security Discipline

Layers of Security Partnerships ZFHOA Security Provider Home Khyber Rock Sandton Country Club Estate CCJ Lower Woodmead ZFHOA Booms Guards Closures / palisades Domestic Watch Active Committee Security Provider Panic Button System Full Alarm System Outside Beams Smoke Detectors Home Awareness Home Safety & Security Discipline Electric Fence Surveillance & Lighting Continuous Self Assessment & Improvement ! ! !

Security: General CCJ / ZFHOA Boundary Additional Guard during Festive Season Cameras in the ADT Patrol Vehicle Domestic Watch Meetings Car stickers Security Protocol at Booms UPS at Letaba Boom Lighting at Park #01

Other Activities Maintenance of: Community Policing Forum (CPF) Parks Entrances Kelvin & Bowling Corner Guard’s Huts Road Signage Bridges Playground Equipment Closures (Palisade, Booms, etc.) Community Policing Forum (CPF) Combined Chairman’s Committee (CCC)

Other Activities Pilot CCTV Street Lighting Communication SMS’ WhatsApp Groups E-mails Sub-committees: FTTH Traffic Calming Playground Equipment / Swings Park

FTTH Sub-Committee Several Providers invited via RFP Vuma eventually selected Implementation process Several delays experienced Infrastructure now in place to enhance security Brian Seligmann

SARs Security Access Restrictions erected in April 1998 Security Access Restrictions approved in January 2014 2 year validation period came into effect on 12 April 2014 Application for renewal of Security Access Restrictions was made on the 14 March 2016 Attended Section 45(2) meeting on 21 July 2016 The City of Johannesburg stipulates that “… there are other means of taking ownership of the roads - Lease or Purchase - which should be addressed in your application”

Targeted Activities Further Security Upgrades Absent Owner Strategy Further CCTV Installation at entrances and closures Improved lighting Potentially better booms Smart CCTV Monitoring Absent Owner Strategy Implementation of / conversion to Accounting Package More Socials

Security Provider RFP Sub-Committee Formal RFP Process Four contenders 24/7 7 Arrows ADT Savika Evaluation criteria included items such as Functionality Scorecard Price Comparison Guarding Services Comparison Service Level Agreement Comparison Value Added Services Comparison Further negotiation

Security Provider RFP Outcome 3 year agreement Limitation of future increases Implemented 1 October 2016 backdated to 1 September 2016 Maintaining current Guarding levels Preferential Armed Response Fee for ZFHOA Members 15% Pensioner Discount for ZFHOA Members Videovied Monitoring Dedicated ZFHOA contact person

Security Provider RFP Outcome ZFHOA Members Annual increase: R 506.22 + 10% = R 556.84 Saving of R 157.84 per month

Financial Report

FY2015/16 Financial Report Circulated via e-mail on 1 August 2016 Bank Account Balances as at 29 February 2016: Current Account R 89 261 TOA (Investment) R 160 155 R 249 415 Concerns Stability of Income Major Income and Expense Cycle Dates

Concern: Stability of Income

Number of Contributors 57% Debit Orders 4.5% Decline 43% Direct Payments 19.2% Decline !

Concern: Stability of Income

Concern: Inc. vs Exp. Timing

Corrective Actions Residents: ZFHOA: Consider changing to Debit Order Load your contribution as a scheduled payment Payments early in the month for the month ZFHOA: Move Debit Order run to early in the month for the month Institute an additional Debit Order run for those unable to pay early

Expenses (detailed)

Expenses (summarised)

Auditor’s Report Circulated via e-mail on 1 August 2016 Mr Harry Rubin Acceptance of the FY2015/16 Financial Statements?

Thank you to Mr Harry Rubin

Looking Forward

Looking forward: SARs Enquiry into the Leasing of the roads submitted on 19/03/2015 Advantages: Unrestricted PUBLIC access no longer required Non-residents may be required to complete a register, provide identification, confirm reason for entry, etc. 24/7 Pedestrian access at all roads no longer required Access may be restricted to periods such as 06h00 to 09h00 and 15h00 to 17h00 at pedestrian gates Further security measures may be introduced Gates, automated entrance (remotes), spikes, etc. No need for further ongoing SARs approvals (+ R 30 000)

Taking Ownership Branding our Community Becoming “an Estate”

A Vision / A Future

A Vision / A Future

A Vision / A Future

Branding Research In the 1850's, farms in this area around Sandton comprised of various farms, Zandfontein, Driefontein, Rietfontein and Witkoppen............... although small portions of other farms are included in the Sandton municipal area these four comprised most of the town. Each of these farms comprised of about 4,000 morgen in extent and, because the Highveld is not suitable for intensive farming without the use of sophisticated machinery, the major portion of the land was left unspoiled.   In 1906, Sir Thomas Cullinan, industrialist, building contractor, soldier and politician who is best remembered as the discoverer, promoter and part-owner of the great diamond pipe east of Pretoria that became the Premier Diamond Mine, of which he was chairman for 21 years, acquired ROCKLANDS.  He paid 18,700 British Pounds for a 364 hectare portion of the Rietfontein farm, a particularly attractive stretch of Highveld country, which included Khyber Rock, Woodmead East and West and a portion of the northern part of GALLO MANOR.

Branding Research The homestead at Rocklands was constructed of corrugated iron and Kimberley brick and had been built by, and for, the British troops in Anglo- Boer War.  For a time it was a quarter-way house for the changing of stage- coach horses on the way to Pretoria - the next change being at Halfway House (Midrand).   Sir Thomas Cullinan offered Rocklands to his sister-in-law, Mrs Winifred Berrington, in order for her to launch a farming career and to create opportunities for her family. The Berringtons arrived at Rocklands in the early 1930's, taking over the farm which, at the time, was a Dairy.  The soil was impoverished and Mrs Berrington had to spend a great deal of money on fertilisers in order to grow mealies, vegetables and fruit.

Branding Research Mrs Berrington was very sociable and, over time, Rocklands developed into a tea-garden which was very fashionable in Johannesburg in those days, where families enjoyed time out in the country as a treat.  Other tea-gardens were established - Sleepy Hollow, Rivonia, Pilkington's Tea Garden at Benmore Farm and the Good Hope Tea Garden , which was later transformed into the Balalaika Hotel.   Today, these areas make up Sandton suburbia,  comprising of Woodmead, Khyber Rock and Gallo Manor.

A New Identity…

Playground Equipment / Swings Park Sub-Committee Detailed proposal compiled Vision includes: Removal of old unsafe equipment Repair / Improvement of some existing equipment (Foefie Slide, Trampoline & Tyre Walk) Addition of new equipment (Wooden Jungle Gym, Metal Climbing Frame & Roundabout) Creation of a sports area with soccer goals Creation of a bike track Upgrade of the braai facilities Appeal to Community for Funding & Resources Communication via e-mail

Looking forward Arbor Day The Rocklands Mile Walking / Running Routes Social in the Park Sponsor a tree (labeled with sponsor and tree name) The Rocklands Mile Walking / Running Routes

The Rocklands Mile

Walking / Running Routes

Vote on Annual Increase in Monthly Contributions

Proposed Budget Zandfontein Farm Home Owners Association   *** Annual increase of R40 to R440 (10%) *** BUDGET for the period 1 March 2016 to 28 Feb 2017 2015/16 Roll Over Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 INCOME: 92 400 99 000 99 001 99 002 1 155 004 Subscriptions 1 155 000 Interest Other: EXPENDITURE: 78 190 101 190 75 790 94 898 90 166 93 566 105 707 89 107 109 707 94 507 81 707 111 107 1 125 642 Bank Charges 2 679 2 947 34 292 Insurance, Audit & Legal 2 000 5 000 17 000 26 000 Park and Environs 2 550 2 754 32 436 Park Equipment Maint 17 601 1 000 12 000 2 800 46 401 Printing & Stationery 3 000 600 3 600 4 800 13 200 General Expenses 847 915 10 776 Electricity 900 10 800 Repairs, Maintenance & PROJECTS * 6 000 45 000 * Bowling Paving Project CCJ / ZFHOA Boundary Project 4 600 21 200 Other (to be determined) 8 000 Security ADT 56 764 61 305 91 305 738 414 Security Other 3 750 4 050 47 700 Security Rewards Security Donations Donations transferred to Guards A/C Security Access Restriction / Application to Lease 53 550 9 000 71 550 Residents Sticker Protocol 3 800 7 600 Domestic Watch Telephone/Travel Wages 6 700 7 236 85 224 PROFIT / LOSS: 74 951 14 210 -8 790 16 610 -2 498 2 234 5 434 -6 707 9 893 -10 707 4 494 17 294 -12 105 29 362

Proposed Budget Zandfontein Farm Home Owners Association   BUDGET for the period 1 March 2016 to 28 Feb 2017 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 INCOME: 92 400 99 000 EXPENDITURE: 78 190 101 190 75 790 94 898 90 166 93 566 PROFIT / LOSS: 14 210 -8 790 16 610 -2 498 2 234 5 434 *** Annual increase of R40 to R440 (10%) ***   Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 99 000 99 001 99 002 1 155 004 105 707 89 107 109 707 94 507 81 707 111 107 1 125 642 -6 707 9 893 -10 707 4 494 17 294 -12 105 29 362

Annual Levy Adjustment Current contribution is R 400 per month We propose an increase of R 100 per month Reasons The negotiated ADT saving Annual increase: R 506.22 + 10% = R 556.84 Saving of R 157.84 per month We need to build our reserves We need to fund for the future vision

Proposed Budget Zandfontein Farm Home Owners Association   *** Annual increase of R40 to R500 (25%) *** BUDGET for the period 1 March 2016 to 28 Feb 2017 2015/16 Roll Over Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 INCOME: 84 000 112 500 1 179 000 Subscriptions Interest Other: EXPENDITURE: 78 190 101 190 75 790 94 898 90 166 93 566 105 707 89 107 109 707 94 507 81 707 111 107 1 125 642 Bank Charges 2 679 2 947 34 292 Insurance, Audit & Legal 2 000 5 000 17 000 26 000 Park and Environs 2 550 2 754 32 436 Park Equipment Maint 17 601 1 000 12 000 2 800 46 401 Printing & Stationery 3 000 600 3 600 4 800 13 200 General Expenses 847 915 10 776 Electricity 900 10 800 Repairs, Maintenance & PROJECTS * 6 000 45 000 * Bowling Paving Project CCJ / ZFHOA Boundary Project 4 600 21 200 Other (to be determined) 8 000 Security ADT 56 764 61 305 91 305 738 414 Security Other 3 750 4 050 47 700 Security Rewards Security Donations Donations transferred to Guards A/C Security Access Restriction / Application to Lease 53 550 9 000 71 550 Residents Sticker Protocol 3 800 7 600 Domestic Watch Telephone/Travel Wages 6 700 7 236 85 224 PROFIT / LOSS: 74 951 5 810 -17 190 8 210 -10 898 -6 166 -9 566 6 793 23 393 2 793 17 993 30 793 1 393 53 358

Proposed Budget Zandfontein Farm Home Owners Association   BUDGET for the period 1 March 2016 to 28 Feb 2017 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 INCOME: 84 000 EXPENDITURE: 78 190 101 190 75 790 94 898 90 166 93 566 PROFIT / LOSS: 5 810 -17 190 8 210 -10 898 -6 166 -9 566 *** Annual increase of R40 to R500 (25%) ***   Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 112 500 1 179 000 105 707 89 107 109 707 94 507 81 707 111 107 1 125 642 6 793 23 393 2 793 17 993 30 793 1 393 53 358

Annual Levy Adjustment Vote on annual levy adjustment Adjustment will take effect on 1 September 2016 Debit Orders will automatically be adjusted Remember to adjust EFTs / Scheduled Payments Ongoing appeal to those willing or able to contribute more to please do so

Board Nominations & Elections

Current Board Steps Down Current Board Members: Jay Singh Michael Davidson Terry Allan Johnny Roux (Chairman) Jade Archer (Resigned) Kjell Hoppenbrouwers (Resigned) Trevor Sithole (Resigned) Current Committee Members: Andrew Wiggett Rene de Schouwer Ursula van der Walt

Portfolios Chairperson Vice-Chairperson Treasurer Collections Company Secretary / Administrator Security Operations Parks & Environs

Available for Election (Articles allow for 7 Directors) Howard Snoyman Jay Singh Johnny Roux Michael Davidson Michael Neu-Ner Rene de Schouwer Terry Allan Ursula van der Walt

Q & A

Thank you !