Site License Advisory Team November 30, 2015 meeting

Agenda Microsoft Updates Adobe DPS Cost Recovery for SAS/SPSS Renewals Office 2016 Adobe DPS Cost Recovery for SAS/SPSS Renewals SAS, Secunia, Sigmaplot, Adobe, JMP, Maple Purchasing Updates: Bids for enterprise-wide technology products Update on IT Vendor Fair Update on eStores

Microsoft Office 2016 Office 2016 is available to SLSC’s Both Windows and Mac versions Office 2016 interacts with Office 365: if you have a consumer license and log in with that MS account, it will “tick off” one consumer license. You can skip this step, but it may nag your user for a login ITSD has tested both versions, and you can get them now KMS Servers updated

Adobe Digital Publishing Solution (DPS) Adobe has offered enterprise-wide usage of Adobe DPS $150,000/year to cover the campus Includes the creation of unlimited apps, including students in the classroom Used primarily on campuses for advancement, athletics, and alumni purposes, and is a revenue generator Excellent for marketability of students as well Engineering, Athletics, University Communications, Journalism have expressed immediate interest Interest expressed by: ENG: vehr.1, faure.2, cimorell.1 Athletics: Null.12 Univ. Comm: McCan.103 Journalism: Smith.3863

Cost Shares SAS SPSS Purchasing has requested that we move to FTE-based recovery These products are being added to that Passed Faculty Senate Pending passage by SFO’s Hoping to have this updated by mid-month If you paid, we expect to refund for this FY.

Renewals SAS – complete, codes received Secunia – complete Adobe – complete Sigmaplot – complete, pending codes 13 codes received Pending 11/12 codes JMP – complete, pending codes Maple – complete All renewals through February complete

Renewals: SAS Codes should begin to provide warnings Nov. 15 Codes will continue to work until Dec. 31 (hard fail) Codes are expected shortly (within the next two weeks) Funding gap to be resolved via FTE distribution Assuming this continues, we should see faster renewals in future years We have not determined how to manage Admin copies, but are discussing with the vendor

Renewals: Adobe CC Adobe CC is renewed Year 2 of a 3-year contract No price change/increase There are no new codes or processes to update TechHub is still working to handle home use distribution

Renewals: Other Products Sigmaplot renewed Codes expire Dec. 31 JMP Renewed, pending codes Codes warn Jan. 15, hard fail March 1 Maple Renewed No code expiration for this product

OSU Purchasing IT Update Bids in flight now ERP bid is closed, and we are reviewing responses Multi-Factor Authentication bid closed, reviewing responses Vulnerability Management bid opened in Nov., closes Dec. 24.

OSU Purchasing IT Update April 27, 2016 is the third annual IT Vendor Expo Changing format slightly: expanding the role of some vendors at the Expo We have asked Microsoft and Adobe if they would like to have a dedicated room for 4 hours each the day of event Their ask of us is to narrow down what products or services each provides that are of interest to us so they can provide the right person Please send topics of interests to Jenny Culp, culp.42@osu.edu, by Friday, Dec. 18

Staples now in eStores Staples has replaced OfficeMax in eStores: This shouldn’t affect most IT purchases (no hardware/software), but it’s an important change worth mentioning

Questions/Comments Next meetings January 29, location TBD April 27, 2016 is the third annual IT Vendor Expo For SLS Questions, copy software@osu.edu with any correspondence