Monitoring and Evaluation (M&E) Plan Food for Peace Monitoring and Evaluation Workshop for FFP Development Food Assistance Projects Monitoring and Evaluation (M&E) Plan

Session Objectives By the end of the session participants will have: Reviewed the required components of M&E plans (for Food for Peace awards) Monitoring and Evaluation (M&E) Plan

M&E Plan Requirements Submit full length M&E plan to FFP 60 days after this workshop Monitoring and Evaluation (M&E) Plan

M&E Plan Objectives Illustrate how project will measure progress toward/achievements of goals and purposes Clarify M&E requirements Establish plans for data collection, analysis, use, and quality assurance Provide an M&E work plan Outline M&E roles, responsibilities, and capacity-building strategies Serve as the project’s institutional memory for M&E Monitoring and Evaluation (M&E) Plan

Foundation M&E Plan Components Theory of Change A process and a product A theory of change describes a process of desired change A product that contains a set of hypotheses and critical assumptions that make up causal pathways of change needed to bring about a desired long-term goal More on this later… Monitoring and Evaluation (M&E) Plan

Foundation M&E Plan Components Logical Framework A rigorous methodology used for project design that focuses on the causal linkages between project/activity inputs, outputs, and desired outcome (or purpose) Distinct from ToC in that LogFrame focuses on project strategies and activities More on this later… Monitoring and Evaluation (M&E) Plan

Indicators M&E Plan Components Indicator Performance Tracking Table (IPTT) Awardees’ primary tool to track, document, and display performance indicator data Mirrors LogFrame At least one indicator for each LogFrame component Captures all required FFP and Mission indicators, plus project-specific indicators that will be reported to FFP Use FFP template More on this later… Monitoring and Evaluation (M&E) Plan

Indicators Performance Indicator Reference Sheets (PIRS) M&E Plan Components Indicators Performance Indicator Reference Sheets (PIRS) Provide detailed definitions, calculation, and data collection instructions for indicators Use FFP or Mission PIRS for FFP/Mission indicators Develop PIRS for project-specific indicators (using FFP format) Monitoring and Evaluation (M&E) Plan

Annual Monitoring Annual Monitoring Plan M&E Plan Components Annual Monitoring Annual Monitoring Plan Describe strategies to collect annual monitoring data Method (surveys, routine monitoring systems) Tools Responsibilities across partners Standardization of definitions, methods, tools (including across partners) Monitoring and Evaluation (M&E) Plan

Data Management and Use M&E Plan Components Data Management and Use Data Analysis, Management, and Safeguard Plan Data analysis for all indicators/list of questions to be answered Systems to store/process data Data backup Protecting beneficiary confidentiality Protecting data from theft Monitoring and Evaluation (M&E) Plan

Data Management and Use M&E Plan Components Data Management and Use Data Dissemination and Use Plan How project will use and disseminate data for management, reporting, and information sharing For each type of data (baseline/final evaluation, routine monitoring etc.) Monitoring and Evaluation (M&E) Plan

Quality Assurance Data Quality Assurance Plan M&E Plan Components Quality Assurance Data Quality Assurance Plan Plan to reduce measurement, transcription, aggregation, and estimation bias and error Plans for internal data quality assessments Monitoring and Evaluation (M&E) Plan

Staffing M&E Staffing Plan Identify all required positions M&E Plan Components Staffing M&E Staffing Plan Identify all required positions Describe roles/responsibilities Organogram Capacity development strategy Monitoring and Evaluation (M&E) Plan

Evaluations Baseline Study Plan M&E Plan Components Evaluations Baseline Study Plan Describe support to third-party survey firm Monitoring and Evaluation (M&E) Plan

Evaluations Midterm Evaluation Plan Methodology Evaluation questions M&E Plan Components Evaluations Midterm Evaluation Plan Methodology Evaluation questions Timeline Monitoring and Evaluation (M&E) Plan

Evaluations Final Evaluation Plan M&E Plan Components Evaluations Final Evaluation Plan Describe support to third-party survey firm Monitoring and Evaluation (M&E) Plan

Resources M&E Plan: USAID ADS Chapter 23 Assessing and Learning: http://www.usaid.gov/sites/default/files/documents/1870/203. pdf Monitoring and Evaluation (M&E) Plan

This presentation is made possible by the generous support of the American people through the support of the Office of Health, Infectious Diseases and Nutrition, Bureau for Global Health; and the Office of Food for Peace, Bureau for Democracy, Conflict and Humanitarian Assistance, United States Agency for International Development (USAID), under terms of Cooperative Agreement No. AID-OAA-A-12-00005, through FANTA, managed by FHI 360. The contents are the responsibility of FHI 360 and do not necessarily reflect the views of USAID or the United States Government. Monitoring and Evaluation (M&E) Plan